At Sweeney Conrad, our foundation of "people first" begins with our employees-because the success of our firm stems from the relationships within it. We consider our employees family and foster a positive work culture, encouraging a healthy balance between work and life; building a career over having a job; continuing education and skill development; and being actively involved in the Puget Sound community where we live, work, and play.We're proud of our employees and our culture, and have been recognized by Accounting Today as one of the "Best Accounting Firms to Work For" and by Puget Sound Business Journal as one of "Washington's Best Workplaces." As the leading locally owned Certified Public Accounting firm in the Puget Sound area and a rapidly growing midsized firm, we offer vast opportunities for both career and personal development, as well as competitive salaries, comprehensive benefits, paid time off, flexible schedules, and 401k.Administrative AssistantThe Administrative Assistant will collaborate closely with shareholders, directors, managers, and staff to facilitate various administrative duties. This individual will primarily focus on supporting the Tax, Audit, and Client Accounting & Advisory Services departments, including coordinating meeting support. Additionally, they will work in tandem with the operations team to support scanning and mailing tasks, office supplies, and other assigned duties. This is a full-time hourly position, Monday through Friday, 8 a.m. to 5 p.m., with the possibility of overtime/weekend work during busy seasons.Responsibilities to include but not limited to:Coordinate meetings, including ordering food and beverages, setting up conference rooms, managing meeting schedules, and overseeing clean-upAssist in mailing materials, including preparing packages, addressing envelopes, and coordinating with mail servicesOrder office supplies and maintain inventory to ensure the office is well-stocked and organizedCommunicating with suppliers and resolving any issues that may arisePerform scanning duties, including scanning documents, organizing digital files, and ensuring information is stored correctlyPerform various tax department-related administrative duties including but not limited to scanningWord processing of various forms and correspondencesProvide and participate in cross training on critical administrative tasksWork collaboratively to provide overflow and backup support for other team members including but not limited to daily coverage for receptionist during breaks, lunch and as neededPerform other duties as assigned by the department managersQualifications:Intermediate to advanced experience with Microsoft Office applicationsTech savvy with the ability and desire to embrace new and necessary software applicationsMinimum of three years' experience in an administrative role; professional services or related industry experience Flexibility to change direction frequently between tasks and between different clientsProven ability to work in a high-volume, fast-paced, deadline-driven environment and handle multiple projects while prioritizing, planning and organizing projects simultaneouslyAbility to operate with a sense of urgencyAbility to work independently with limited supervision as well as work cooperatively with all levels of management and employeesFlexibility to work additional hours during peak periods of the yearAbility to maintain a high level of confidentialityExceptional project management skills and attention to detailStrong organizational, interpersonal, and decision-making abilityExcellent written and verbal communication skills