Recruitment Coordinator Salary in Boston, MA

Education Programs Coordination (50%)Principal Duties and Responsibilities:Create, Monitor and track documentation of all fellowship educational activity including didactics, curriculum, resident evaluation, semi-annual program director meetings, semi-annual Clinical Competency Committee meetings, surveys, case logging, duty hour monitoring, etc., to assure compliance according to ACGME regulations.Coordinate educational events such as resident orientation and graduation activities, teaching conferences, group interview sessions, Clinical Competency and Program Evaluation Committee meetings.Attend ACGME-regulated meetings, take minutes, prepare evaluations, presentations for review.Assist with application review and recruitment process for residency and fellowships.Assist administrator with annual ACGME update preparation and document collection.Manage fellowship recruitment, including processing and assessing applicants and coordinating interview dates with both faculty and applicants.Support for special projects and educational activities: assist with special projects, as requested. Will include coordination of special events such as meetings, dinners, interview sessions, orientations or graduation activities, and surgical statistics regarding admissions, discharges, deaths and complications, database entry and processing of educational program data.Other projects and reporting functions as assigned by Senior Operations Manager, Education Programs Manager, and Program DirectorAdministrative Support (50%)• Perform administrative duties under minimal supervision at the highest proficiency level.• Provides direct support to Thoracic Surgery Faculty and Senior Operations Manager• Work is highly complex, non-repetitive and often project oriented.• Ability to problem solve and determine best course of action with little direction.• Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor.• Track expense budgets, perform basic bookkeeping tasks and create financial reports.• Assist with training and orienting staff as needed.• Provide cross coverage as needed.• Follow HIPAA guidelines for the management of patient privacy and confidentiality.• Other duties, as assigned (listed below) Administrative Functions1. Extensive daily communication and contact with many Clinical and Administrative Departments of BWH, BWPO, DFCI and other Network Sites. This requires routing factual and confidential information and a detailed knowledge of policies and procedures at this institution as the others.2. Maintains schedule for faculty including coordinating patient clinics and operating room schedule with all meetings at BWH, satellite offices and outside engagements.3. Handles all telephone calls and messages having to do with the Faculty's administrative practice, triaging calls, as necessary, to appropriate personnel.4. Receives and sorts all mail for faculty.5. Maintains and organizes filing system for faculty.6. Composes routing correspondence to patients and physicians. Abstract basic information from patient records and other files.7. Prepares various types of medical and administrative correspondence including dictated medical staff notes, memoranda, reports, letters and schedules. Composes, proofreads, and edits as necessary8. Coordinates meetings using appropriate internal hospital resources whenever possible.9. Works as a team member with all staff in the Division to ensure smooth operation of the Division, including participation in staff or faculty meetings, taking minutes, and preparing agendas.10. Prepares, submits, and follows up on check requests, work orders, and resource booking requests to ensure completion.11. All other duties as needed and requested by the Operations Manager and the Senior Administrative Director.12. Performs all other duties related to the surgeon's administrative practice at the Brigham and Women's Hospital, Dana-Farber Cancer Institute, and other satellite offices including faxing, filing, photocopying, scanning, completion of forms and routine mailings as required. Travel13. Makes frequent travel and housing accommodations for various meetings and speaking engagements, including processing and tracking of travel reimbursements for visiting physicians and foreign dignitaries.14. Monitors surgeon's travel, lecture, and vacation schedule.15. Plan meetings and conferences, which may also require tracking of budgets or the ability to compose minutes.Credentialing and Licensure17. Monitor surgeon's state license and credentialing, and renews when necessary.18. Maintain surgeon's current CV information.Special Projects19. Coordinate any special functions, including but not limited to recruitment activities and visiting professorships, requested by the surgeon, which includes booking hotel conference/function rooms, catering and entertainment.20. Monitors and maintains budget for any special projects or events planned by the Surgeon.21. Helps organize and maintain of vendors and speakers for various divisional meetings including but not limited to the Quality Assurance Meeting.22. Run work-related errands as they arise for faculty.23. Any projects assigned by the Senior Operations Manager or Administrative Director.Qualifications Skills/ Abilities/ Competencies Required:Ability to effectively respond to time sensitive and confidential issues.Excellent organizational skills with the ability to oversee multiple projects at the same time and the ability to function well under deadlines and heavy work volume.Excellent interpersonal skills and flexibility.Strong communication (oral and written) skills with all levels of employees.Ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary.Initiative and ability to work both independently and as a member of a functional team.Maturity to work effectively with all levels of faculty, administration, and staff in situations where one must be courteous but firm in seeking information or compliance with educational program needs.Detail oriented.EEO Statement EEO

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Inflammatory Bowel Disease (IBD) Group in the Digestive Healthcare Center at the Massachusetts General Hospital seeks a highly motivated, self-directed individual for the position of Clinical Research Coordinator (CRC). The mission of our team is to produce research to advance the care for understudied patients with IBD. Specifically, we are looking for someone to assist in our clinical and translational research endeavors by helping with the clinical research process, patient recruitment and potentially specimen collection. Our research studies involve epidemiological studies of previously collected data, building prospective cohorts and working with collaborators at other institutions . The selected candidate will work independently to coordinate clinical research projects under the direct supervision of the principal investigators, and with the support of an established team of clinical research coordinators. The candidate will be responsible for all study tasks related to patient recruitment and data management. These tasks include: institutional review board submissions, chart reviews, subject recruitment and enrollment, arranging follow-up study visits and phone calls, capturing clinical data. It may include scheduling and performing blood draws, processing, aliquoting and shipping biologic specimens, and maintaining database with results. Thus, the candidate will be expected to interact directly with study participants, physicians, administrators and regulatory personnel. The candidate will work full time (40 hours/week), however the schedule will require flexibility and may include occasional evenings depending on time-management and patient schedules. The research studies will continue for approximately 2 years or more. This research environment is highly conducive to individuals interested in eventually pursing medical, graduate, or public health advanced degrees. There will be mentored opportunities for publication and presentation depending on the candidate's interest. This position offers the opportunity to work directly with patients and physicians, and it will provide foundational skills in conducting clinical research in a large, academic medical center. PRINCIPAL DUTIES AND RESPONSIBILITIES:• Recruit and enroll eligible study participants from clinics throughout the hospital• Arrange and conduct initial interviews of study subjects and evaluate criteria for inclusion/exclusion • Perform Institutional Review Board (IRB) submission process by preparing protocol applications, amendments, safety reports, adverse event reports and other documents• Capture clinical information from record review and patient interview into study database• Perform bio-specimen processing, aliquoting, tracking and shipping• Keep bio-specimen electronic and physical inventories current and available• Manage and maintain regulatory documents for audit by FDA, as needed• Prepare and manage regulatory documents for audit by FDA, as needed • Act as primary study resource for laboratory staff, patients and families• Evaluate and update medical records and maintain study database• Coordinate subject care by scheduling and arranging follow-up visits, conducting follow-up telephone calls, and communicating concerns with the study investigator• Conduct regular review of study progress and follow-up• Attend weekly coordinator meetings, and prepare weekly reports of work performed A Clinical Research Coordinator II performs the duties of a Clinical Research Coordinator I (above) and may also:Maintain research data, patient fields, regulatory binders and study databases Perform data analysis and QA/QC data checks Organize and interpret data Develop and implement recruitment strategies Act as a study resource for patient and family Monitor and evaluation lab and procedure data Evaluate study questionnaires Contribute to protocol recommendations Assist with preparation of annual review May assist PI to prepare complete study reports SKILLS/ABILITIES/COMPETENCIES REQUIRED: • Excellent interpersonal, verbal and written communication skills in English• Ability to manage time effectively• Ability to work independently and as a collaborative team member• Ability to maintain accurate records• Ability to organize, analyze, summarize, and present data• Experience in a clinical environment or biobanking preferred• Experience and proficiency in biospecimen (blood, stool, tissue, urine) handling preferred, but not requiredThe Clinical Research Coordinator II should also possess:Ability to work independently and as a team player Analytical skills and ability to resolve technical problems Ability to interpret acceptability of data results Working knowledge of data management program WORKING CONDITIONS:• Position includes conducting subject visits within a medical office setting and handling biological specimens following universal precautions for blood processing, handling and shipping. Day shiftQualifications EDUCATION: • B.A./B.S. degree required• B.A/B.S minimum 1-year experience is required for CRC II positionEXPERIENCE: New graduates with some relevant course/project work or those without any prior research experience will be considered for the Clinical Research Coordinator I position outlined above. Those with a minimum of 1-2 years of directly related work experience will be considered for a Clinical Research Coordinator II position.• Background in biology, immunology, biochemistry, biostatistics, epidemiology or related pre-medicine discipline preferred, but not required• Experience in a clinical research environment preferred• Experience working with older adults preferredSUPERVISORY RESPONSIBILITY (if applicable):A Clinical Research Coordinator I does not have any supervisory responsibility. A Clinical Research Coordinator II may assist with the training and orientation of new staff members.EEO Statement Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Clinical Research Coordinator I will support research projects in the Center for Healthy Weight and Nutrition Equity in the Division of General Academic Pediatrics. Our studies have the goal of improving the health of children and adolescents through prevention and reduction of the burden of obesity and other chronic conditions, and are dedicated to the reduction and elimination of disparities in children's health and healthcare. This temporary position will participate in research operations, including participant recruitment, qualitative and quantitative data collection and entry, and supporting the division with administrative aspects of study coordination. PRINCIPAL DUTIES AND RESPONSIBILITIES: Coordinates administrative aspects of the research division, including maintaining databases and spreadsheets, and project data coordinationAssists in recruitment and enrollment of subjects into research studies, including describing studies to participants, verifying eligibility, and obtaining informed consentCoordinates division and study mailings, such as recruitment letters, consent forms, and gift cardsResponsible for data collection and entry (interviews and surveys)Works on special projects as requestedQualifications SKILLS/ABILITIES/COMPETENCIES REQUIRED: Careful attention to details, with good organizational, communication, and time management skillsAbility to build trust and maintain confidentiality with diverse populations and stakeholdersAbility to identify and follow through on project issues and use initiativeExcellent word processing/spreadsheet/database skillsWorking knowledge of clinical research protocols and study operationsAbility to demonstrate respect and professionalism Ability to handle confidential and sensitive information discreetlyExperience with REDCapAbility to work under pressure and meet deadlinesBilingual in English and Spanish strongly preferredEDUCATION: BA/BS requiredEEO Statement: Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Dashti Lab (https://researchers.mgh.harvard.edu/profile/14405948/Hassan-Dashti) in the Department of Anesthesia, Critical Care and Pain Medicine at MGH leads clinical and translational nutrition research focused on the sleep and circadian rhythms of patients with nutrition-related challenges. The goal of this research is to provide tailored medical treatments and therapies that are less disruptive to sleep and circadian rhythms across diverse patient populations.As a member of the Dashti lab, the Clinical Research Coordinator I provides support for ongoing nutrition research projects. In working closely in collaboration with other members of the lab, the CRC will be responsible for managing recruitment of patients in multiple nutrition-focused clinical trials (inpatient/outpatient), participating in data collection and entry, as well as ensuring compliance with federal, state and institutional guidelines. A description of ongoing projects can be found on the lab website. Prior clinical research experience including experience with clinical nutrition research is strongly preferred. Excellent communication and attention to detail is a must. Two year commitment is strongly preferred.PRINCIPAL DUTIES AND RESPONSIBILITIES: Please note, the functions below are representative of major duties that are typically associated with these positions. Specific responsibilities may vary based upon departmental needs. Similarly, not all duties that have been outlined will be assigned to each position.Collects & organizes patient data Maintains records and databases Uses software programs to generate graphs and reports Assists with recruiting patients for clinical trials Obtains patient study data from medical records, physicians, etc. Conducts library searches Verifies accuracy of study forms Updates study forms per protocol Documents patient visits and procedures Assists with regulatory binders and QA/QC procedures Assists with interviewing study subjects Administers and scores questionnaires Provides basic explanation of study and in some cases obtains informed consent from subjects Performs study procedures, which may include phlebotomy. Assists with study regulatory submissions Writes consent forms Verifies subject inclusion/exclusion criteria Performs administrative support duties as required SKILLS/ABILITIES/COMPETENCIES REQUIRED:Careful attention to details Good organizational skills Ability to follow directions Good communication skills Computer literacyWorking knowledge of clinical research protocolsAbility to demonstrate respect and professionalism for subjects' rights and individual needs Qualifications LICENSES, CERTIFICATIONS, AND/OR REGISTRATIONS:Registered Dietitian (RDN/LDN) preferred but not required.EDUCATION: Bachelor's degree required. Dietetics/Nutrition training (preferred but not required).EXPERIENCE: New graduates with some relevant course/project work or those without any prior research experience will be considered. Experience with REDCap is preferred but not required. Experience with nutrition support and/or sleep research.Experience working with clinical populations (inpatient/outpatient).WORKING CONDITIONS:MGH research laboratory on main MGH campus, Boston. Primarily in-person, but hybrid flexible, if necessary. May be required to attend meetings outside of regularly scheduled hours.EEO Statement Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.

GENERAL SUMMARY/ OVERVIEW STATEMENT: Under general supervision of the Director, the Clinical Research Coordinator provides support for national, multi-year studies and projects at the Emergency Medicine Network (EMNet) Coordinating Center (www.emnet-usa.org). EMNet involves >200 medical centers. The Clinical Research Coordinator will work principally on a multicenter, multi-year randomized controlled trial of an intervention to reduce unmet oral health and social needs in the ED. The study will assess individual, health system and community level impacts of an intervention to identify and address adverse social determinants of health (aSDoH) along with unmet oral health needs among ED patients. The PI of this study is an Emergency Medicine Network-affiliated investigator. The coordinator may also work on other studies, as needed.PRINCIPAL DUTIES AND RESPONSIBILITIES: Please note, the functions below are representative of major duties that are typically associated with these positions. Specific responsibilities may vary based upon departmental needs. Similarly, not all duties that have been outlined will be assigned to each position. Collects & organizes patient data Maintains records and databases Uses software programs to generate graphs and reports Assists with recruiting patients for clinical trials Obtains patient study data from medical records, physicians, etc. Conducts library searches Verifies accuracy of study forms Updates study forms per protocol Documents patient visits and procedures Assists with regulatory binders and QA/QC procedures Assists with interviewing study subjects Administers and scores questionnaires Provides basic explanation of study and in some cases obtains informed consent from subjects Performs study procedures, which may include phlebotomy. Assists with study regulatory submissions Writes consent forms Verifies subject inclusion/exclusion criteria Performs administrative support duties as required A Clinical Research Coordinator II performs the duties of a Clinical Research Coordinator I (above) and may also:Maintain research data, patient fields, regulatory binders and study databases Perform data analysis and QA/QC data checks Organize and interpret data Develop and implement recruitment strategies Act as a study resource for patient and family Monitor and evaluation lab and procedure data Evaluate study questionnaires Contribute to protocol recommendations Assist with preparation of annual review May assist PI to prepare complete study reports SKILLS/ABILITIES/COMPETENCIES REQUIRED:Careful attention to details Good organizational skills Ability to follow directions Good communication skills Computer literacy Working knowledge of clinical research protocols Ability to demonstrate respect and professionalism for subjects' rights and individual needs The Clinical Research Coordinator II should also possess:Ability to work independently and as a team player Analytical skills and ability to resolve technical problems Ability to interpret acceptability of data results Working knowledge of data management program Qualifications EDUCATION: Bachelor's degree required. EXPERIENCE: New graduates with some relevant course/project work or those without any prior research experience will be considered for the Clinical Research Coordinator I position outlined above. Those with a minimum of 1-2 years of directly related work experience will be considered for a Clinical Research Coordinator II position. SUPERVISORY RESPONSIBILITY (if applicable):A Clinical Research Coordinator I does not have any supervisory responsibility. A Clinical Research Coordinator II may assist with the training and orientation of new staff members.EEO Statement Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.

GENERAL SUMMARY/ OVERVIEW STATEMENT:The Senior Clinical Research Coordinator (Sr. CRC) works independently under minimal supervision to support the team by maintaining clinical research collection protocols. The Sr. CRC will ensure timely collection of protocol related samples and ensure study compliance with all state, federal, and IRB requirements. In addition, the Sr. CRC assist management in the areas of Quality Control and Training & Development and may provide input into the assessment of departmental procedures. This position involves direct patient contact. This individual will also screen patients for protocol eligibility, obtain informed consent, and register study participants to clinical trials. CRC will process blood and tissue samples. This position will require tasks be performed in a range of hospital settings including Pathology, Surgery, and Oncology.PRINCIPAL DUTIES AND RESPONSIBILITIES:1) RECRUITMENT AND RETENTION OF STUDY SUBJECTS:Determine eligible patients and verify eligibility requirements.Obtain informed consent prior to study entry.Complete study orders and other patient forms.Capture patients at follow up appointments and coordinate additional blood samples.2) MANAGEMENT OF STUDY DATA:Data entry.Perform quality control checks on data.Maintain research files.Plans, performs, and designs statistical analysesDesigns research protocols in conjunction with PIMaintain enrollment logs, track pathology specimens as they move through various stages of analysis, monitor participating physicians' schedules for pre-op, surgery and post-op appointments of eligible patients.3) OTHER RESPONSIBILTIES:Assist with all IRB related protocol changes and continuing reviewsProvide information to colleagues about patient consent and specimen collection protocolsParticipate in conference calls and other meetingsCollecting, processing and storing blood and tissue samples 4) Responsibilities will consist of assisting Management with the following:Identify changes associated with Standard Operating Procedures and develop processes to ensure complianceTraining of new staff, review work of trainees Participate in the recruitment process for new hiresMentor junior staffSKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Excellent written and verbal communication skillsMust have careful attention to details and perform accurate data entryAbility to follow directionsMust practice discretion and adhere to hospital confidentiality guidelines at all timesHigh level of time management and organizational skillsAbility to design, prepare, deliver, and evaluate clinical programsDemonstrated ability to successfully manage multiple projectsStrong oral and written communication skills, organization, time management and interpersonal skillsAdministrative skills to collect, record, track and report patient and study information to meet regulatory requirementsComputer literacyAbility to prepare/monitor budgetsAbility to meet requirements of varying funding sourcesKnowledge of clinical research protocols and familiarity with the consenting process for health research studies strongly preferredKnowledge of current and developing clinical research trendsAbility to identify problems and develop solutionsAbility to work independently and display initiative to introduce innovations to research studyQualifications QUALIFICATIONS:BA/BS required, MA/MS/MPH preferredMinimum 3-5 years of directly related experience requiredSUPERVISORY RESPONSIBILITY (if applicable):Orients and trains new staff and may mentor junior staffWORKING CONDITIONS:Duties will primarily be performed in an ambulatory and laboratory settingEEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

The Interpreter Coordinator will support the Care Coordination Department, specifically the Interpreter Service. She/He provides administrative duties for the department, such as preparing and distributing reports, assisting with special projects, coordinating flow of work through the office and providing general administrative support to the Manager and staff to the degree that time will allow. Takes initiative and collaborates with members of the Department. Knowledgeable about the hospital system, with ability to access the services of other departments and collaborate with them. The position requires the ability to multi-task, to show initiative, to use good judgment in problem solving, to assume responsibility and achieve results.Qualifications Bachelor's degree in business or equivalent work experience required. Proficient working knowledge of MicroSoft Office Suite (i.e. Outlook, Word, Excel, PowerPoint, Access) required, and experience using these tools for presentation/project completion preferred. Excellent communication skills (verbal and written), ability to work within a team, and ability to work with highly confidential information is required.EEO Statement Massachusetts Eye and Ear is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are made without regard to race, color, age, gender, gender identification, sexual orientation, religion, marital status, sex, pregnancy or conditions related to pregnancy, national origin/ancestry, citizenship, disability, military status, genetic information, or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.

Project Coordinator - Contract - Boston, MAProclinical is seeking a dedicated Healthcare Project Coordinator for a leading pharmaceutical company. This is a contract position located in Boston, MA.Primary Responsibilities:This role is integral to the development, maintenance, and monitoring of projects related to Health Care Provider (HCP) Engagements. The successful candidate will also be responsible for identifying gaps and proposing new processes and tools for improvement. This role will also provide administrative support to the Therapeutic Area Manager and act as an additional point of contact for all activities involving HCPs within the specific therapeutic area.Skills & Requirements:Proven experience in project management and administrative supportStrong understanding of healthcare provider engagementsExcellent problem-solving skills and ability to propose effective solutionsStrong communication skills and ability to act as a point of contactThe Project Coordinator will:Assist in the development, maintenance, and monitoring of projects related to HCP EngagementsIdentify gaps in current processes and propose new tools and methods for improvementProvide administrative support to the Therapeutic Area ManagerAct as an additional point of contact for all activities involving HCPs within the specific therapeutic areaIf you are having difficulty in applying or if you have any questions, please contact Janelle Jones at (+1) 267-297-3257 or [email protected] is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.Proclinical Staffing is an equal opportunity employer.INDOA

Center Manager / Executive AssistantThe Massachusetts General Hospital Ammon-Pinizzotto Center for Women's Mental Health (CWMH) provides clinical consultation and research regarding the course and treatment of psychiatric disorders during pregnancy and the postpartum period. The Center also treats women with premenstrual dysphoric disorder and menopause related mood and anxiety disorders. For more information about the clinical and research program, please visit our website at http://www.womensmentalhealth.org. Reporting to and supporting the director, the Center Manager works with independence to manage the logistics and administration of a continually expanding clinical and research program. The position requires tremendous attention to detail and organization, substantial flexibility to meet challenges as they arise, and the ability to conduct internal and external communications in a highly professional manner. The Center Manager is the first point of contact for many who communicate with the Center and its Director; this individual must be professional, enthusiastic, accountable, and a cohesive influence within the Center.Responsibilities include, but are not limited to:A) Support to the Director (55%)1. Serves as principal administrative contact and liaison for internal and external constituencies including Departmental leadership, major industry collaborators, donors, scientific collaborators and colleagues, faculty, patients, and medical students.2. Liaises with MGH Development as Director is the Head of Development for the Department of Psychiatry.3. Supports the ongoing activity of the Philanthropy Education Unit within the MGH Clinical Research Program for which the director of the Ammon-Pinizzotto Center for Women's Mental Health serves a leadership role.4. Manages a complex calendar and coordinates all meetings and conference calls.5. Reviews calendar and activities with the Director daily.6. Maintains CV, financial disclosures, NIH Biosketch, and NIH Other Support documents for Director and Assistant Director.7. Submits and tracks employee reimbursements and invoices for consulting agreements.8. Manages and negotiates sophisticated domestic and international travel arrangements including detailed agenda, complex expense reporting and reconciling travel with personal expenses for the Director.9. Performs comprehensive, routine administrative and clerical duties as needed.10. Performs patient scheduling responsibilities and coordinates medication refills and prior authorizations for 20-30 of the Director's clinical patients.a. Liaises between patients, referring physicians, pharmacies, and insurance companies.b. Assists Outpatient Psychiatry in managing Director's clinic schedule and patient contact.B) Office Management (25%)1. Develops, implements, and administers Center office systems and procedures; manages in-office and electronic filing systems, office equipment, special mail and fax distributions, space allocation, etc.2. Serves as a resource for patients and staff:a. Triage phone calls and handle all situations accordingly. Position requires sensitive handling of patient and clinician calls and other communication from senior administrators in the Department of Psychiatry.b. Provide timely information/instructions to patients and/or staff regarding hospital procedures.3. Manages vendor agreements, submit purchase orders, and process check requests and faculty travel reimbursements. 4. Performs invoicing and monthly budget reconciliations. 5. Keeps current on MGB policies and compliance issues.6. Tracks and updates Principal Investigators' medical licenses, INDs, DEAs, and certifications.7. Leads event coordination for a group of 30+ individuals.a. Orders food and services, creates reservations, acts as a point person for vendor(s), manages and tracks paymentsC) Personnel Responsibilities (20%)1. Acts as unit timekeeper and performs weekly payroll responsibilities.2. Creates and maintains office schedule to ensure faculty have private office space as needed.3. Maintains master calendar of staff time-off requests and holidays.4. Serves as a resource for new and departing faculty and staff.a. Supports the Center's Director of Training with queries, interviews, onboarding, and training for research fellows and residents.b. Leads the recruitment and hiring process for program and research staff and non-employee; liaison with MGH Human Resources & Non-Employment Office.c. Supports the appointment process for clinical staff, liaison with Department of Psychiatry.d. Oversees offboarding activities and creates offboarding schedule. Skills/Abilities/Competencies Required:¡ Thrive in a busy work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests ¡ Function independently and work with only general direction from the director¡ Make independent and effective decisions¡ Excellent judgment and analytical skills to identify problems and develop solutions effectively¡ Independently prioritize tasks and set deadlines ¡ Excellent organizational and time management skills¡ Excellent interpersonal skills ¡ Ability to work well as a member of a team¡ Handle sensitive and confidential issues Currently, our group is made up of seven research coordinators, a program manager, biostatistician, psychologist, and eleven psychiatrists. Three of our faculty are principal investigators. The research team works closely with the study principal investigators and meets once a week as a group to review study progress and once a week to review clinical cases.This is a full-time position with a 9:00-5:30 workday and a ½ hour unpaid lunch. Our Center is in the Simches Research Building in a combined administrative and clinical space.Note: Candidates would be expected to relocate to the Boston area for critical in-person job functions. Pending changes to the current remote work policy, job activities are expected to remain a hybrid of in-person and remote work. Currently, the hybrid model is four days on-site and one day remote.Qualifications Qualifications:Bachelor's degree required. Three or more previous years of administrative experience required.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Our client, a global law firm located in Boston, MA, is seeking a Recruiting Assistant to join their team! In this role you will be working along side the recruitment team and assist with interview scheduling, calendaring, coordinating of candidate information, and event logistics. An ideal candidate needs strong MS Office skills including Outlook, Excel & Teams experience. In this role you will be working roughly 40 hours per week, and is compensating up to $25/hr based on experience. Qualified candidates an encouraged to apply for consideration!EDUCATION AND EXPERIENCEBachelor's degree from a four-year college or university; and a minimum of one year of experience, or equivalent combination of education and experience.Independent, self-starting, and self-motivated.Superior written/verbal communication skills, strong interpersonal skills, and the ability to work independently and within a team environment are a must.Exceptional organization skills.Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment.Outstanding judgment and a strong service orientation.Ability to manage confidential information with discretion.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)