Job Title: Office AdministratorDuration: 02 monthsLocation: Everett, WAShifts: 1st shift, start time 6:30 am-7:00 am, end time 3:00 pm-3:30 pmJob SummaryPerforms the following tasks for managers on the executive payroll. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler''s logistics, generates expense reports and assists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler''s review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.Position Responsibilities:• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards• Collects and compiles data to provide visibility of status for traveler's review and/or signature• Creates, edits and maintains electronic and written communication• Works as part of a team of office administrators and other business support employees to ensure effective and efficient building management• Track and maintain information relative to department and business operations• Verbally communicate a wide variety of information to multiple audiences• Process and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information• Prioritize and schedule management-level employee time and availability for efficient use of time• Tracks and maintains designated conference room schedules for availability and efficient use of resources• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources• Orders and maintains office and break room supplies• Plans and implements logistics for executive level internal and external events• Provides guidance to less experienced employees• Processes visitor badges• Works under limited supervisionDescribe the project/day-to-day activities they will be working on: calendar management, travel & expense support; ordering office & break room supplies; conf. rm mgt;What are the Top 3-5 Technical/Software Skills needed to perform this role/job?:M365MS Office SuiteConcurProcurement (experience with Ariba, GSEP are plusses)Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.). About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.comBenefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $26.05/hr.