Assistant Vice President Salary in St. Louis, MO

Manages the assigned executive staff's schedule as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports. Uses discretion and independent judgment in handling confidential and sensitive information in connection with the assigned executive staff's responsibilities. Fields all incoming calls to the assigned executive staff's office. Maintains highly confidential executive and Board files and correspondence. Produces and maintains minutes for meetings. Coordinates arrangements for meetings of the Board of Directors, various committees including Board committees and the Association Management Team, task forces, public officials and internal and external groups. Maintains computer databases for various reports, committees and mailings. Coordinates annual schedules for the assigned executive staff and management meetings. Maintains organizational chart(s). Coordinates department business cards, stationery orders and office supplies for department needs. Gathers data, compiles and prepares all national statistical and assigned strategic plan reports. May supervise assigned staff. Performs all other duties as assigned. The YMCA Welcomes a Diverse Workforce Equal Opportunity Employer M/F/D/V The Gateway Region YMCA strictly follows a zero tolerance policy regarding child abuse.

McCarthy Building Companies, Inc.Position Summary: High level administrative support to leaders of our Central Region Executive Committee. This person will manage all administrative functions for these roles. Reporting & Working Relationships: Reports to the Vice President of Human Resources for Central Region, the Regional President, and the Business Unit Leader of the St. Louis Market. Supports additional executives and personnel as assignedInteracts regularly with other region executives and corporate department headsServes as contact for clients and their Executive AssistantsWorks with fellow Executive Assistants to effectively manage the administrative functions of the office and support philanthropic activities in St. Louis, MO.Key Responsibilities: Partner with executives and manage up to increase their effectiveness and efficiencyExtensive high-level calendar and schedule managementSchedule, plan and coordinate internal and external meetings, lunches/dinners, interviews, video conferences and conference callsCoordinate all travel and accommodationsCoordinate and plan events including but not limited to conferences, seminars, large meetings, special events, fundraisers, golf tournaments, team builds, etc.Maintain contacts and manage client follow-up calls and meetingsProject manage the administration of key executive initiatives to ensure that they are completed with high quality and within the deadlineCompose and produce a variety of business correspondence, reports, confidential documents and/or formsTrack, maintain and report on various data to support executivesPrepare and process expense reportsReview and process invoices and check requestsOrder break room and office suppliesProvide front desk and switchboard coverage as requiredPerform basic administrative and support functions for officeOther tasks and duties as assignedQualifications: 7+ years of Executive Assistant experience in 500+ size company and at least 5 of those years supporting VP level or aboveAble to assist multiple executives with competing priorities and meet deadlinesForward-thinking and has an ability and willingness to anticipate needs/issues and be proactiveSolution drivenDue to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is criticalHigh proficiency in calendaring using Microsoft OutlookHigh proficiency with Word, Excel, Smartsheet, SharePoint, Teams, OneNote and PowerPoint programsWillingness to take on a variety of responsibilities for executives and work non-traditional hours as neededWillingness to partner with Executives to achieve a high-performing partnership and departmentAbility to partner with executives and the administrative team to meet the needs of the officeAbility to compose non-routine correspondence on own initiativeEvent and meeting coordination experienceExperience in working in a fast-paced environment with the ability to meet daily deadlinesStrong attention to detail and solid follow throughAbility to write and communicate effectivelyMcCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law. PI239792799