Consultant Assistant Salary in State of New York, USA

Company Profile: At CAVA we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that's been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something big, together. We foster a culture built on five core values: • Generosity First, Always: We lead with kindness. Our best work happens when we act in service of others. • Constant Curiosity: We are eager to learn, grow, and explore beyond the obvious. • Act with Agility: We welcome change; it's the only constant. We embrace, adjust, adapt. • Passion for Positivity: We greet each day with warmth and possibility. • Collective Ambition: We have high aspirations that are achieved when we work together with a shared purpose.The Role: Can you set up projects for success, and ensure they are executed to high brand standards? Are you enthusiastic about collaborating effectively with partners across an organization? Do you have a passion for design, and strive to make each project better than the last? If this is you, we want you to join our team. CAVA is a rapidly expanding fast-casual restaurant and CPG brand focusing on fresh, Mediterranean-inspired, better-for-you cuisine. Born from our full-service restaurants, our chef-driven fast-casual format is currently in four states with further expansion ahead. We are looking for an assistant design manager to join the Development Group at CAVA, helping us reach new communities with each new location.What You'll Do: Assist Design Manager in performing, coordinating, and/or managing design activities during pre-lease and design phases for the national expansion of CAVA restaurants and CAVA Products production facilities. Create initial test fits and lease exhibits for prospective new restaurant sites. Coordinate internal meetings with cross-functional stakeholders for final design approval. Assist Design Manager in reviewing Design Consultants' project contracts, scope of work, and schedules. Review and ensure consultant deliverables are in accordance with design and brand standards. Review project due diligence reports in preparation for Project Kick-Off calls. Coordinate with Utility Consultants during due diligence. Review site reports with Design/Engineering Consultants to provide scope of work assessments to project team. Attend Project Kick-Off meetings with internal stakeholders and Consultants. Review and coordinate Landlord's scope of work with Design Consultants' Construction Documents. Assist Design Manager with design activities by various vendors during design phase, including architect, MEP engineer, kitchen equipment vendor, internal/external signage vendor(s), millwork fabricator, etc. Review design documents and specifications and facilitate various reviews by CAVA team members. Facilitate Landlord approvals of CAVA's design, as required. Travel to restaurant sites in any CAVA markets and attend construction progress meetings as needed, to ensure brand standards and project requirements are met. Partner with Construction team to resolve on-site issues, provide sketches and responses as necessary to Contractor RFI's. Maintain detailed files for all projects in accordance with CAVA filing standards. Collaborate with internal partners to evaluate and enhance brand recognition and design standards. Assist Department leadership in various brand initiatives that may include concept/schematic design, interior and industrial design. Assist Department leadership with design presentations and R&D. Identify opportunities for the use of new technology and materials. The Qualifications: 3+ years post-collegiate experience designing hospitality/retail/restaurant projects. 1+ years of experience working for a company with a roll-out program (retail/restaurants/hospitality). 1+ years of experience designing restaurant or similar foodservice projects, with knowledge of health code requirements and restaurant infrastructure (HVAC and exhaust systems, kitchen equipment, etc.) Microsoft Office, AutoCAD, and Adobe Creative Suite proficient. Rendering, 3D modeling, and hand sketching skills a plus. Able to manage several projects and consultants simultaneously, and work with multiple project stakeholders across the organization. Strong communication and time management skills. Knowledge of retail/restaurant/hospitality design industry trends and best practices. Positive attitude with team-driven mentality and detail-oriented approach. Ability to travel up to 30% throughout CAVA and Zoe's markets. Physical Requirements: Must be able to remain in a stationary position for extended periods Must be able to operate a computer and other office equipment Must be able to identify, assess and observe detail Must be able to push and pull up to 35 pounds Must be able to lift and carry up to 50 pounds Must be able to sit, squat and kneel occasionally Must be able to work in a constant state of alertness and safe manner May be required to occasionally work in outdoor weather conditions What we offer: • Competitive salary, plus bonus and long-term incentives* • Early Wage Access! • Unlimited PTO, paid parental leave, plus paid opportunities to give back to the community • Health, Dental, Vision, Telemedicine, Pet Insurance plus more! • 401k enrollment with CAVA contribution • Company-paid STD, LTD, Life and AD&D coverage for salaried positions* • Free CAVA food • Casual work environment • The opportunity to be on the ground floor of a rapidly growing brand*Indicates qualifying eligible positions onlyCAVA - Joining "A culture, not a concept"As an equal opportunity employer, CAVA considers applicants for all positions without regard to race, color, sex, religion, national origin, disability, age, height, weight, marital status, sexual orientation, familial status, genetic information or any other characteristic or protected classes as defined by federal, state.California applicants: Please visit our Notice at Collection and Privacy Policy to learn about our information practices in the job application and employment context.

H2M Architects + Engineers, a premier multidiscipline architectural, engineering, and environmental consulting firm based in Long Island is seeking an Assistant Department Manager with 12 plus years of civil / land development design experience with specific focus on private site development projects. Our department continues to grow an expand its land development team which is currently engaged in some of the largest development projects on Long Island. Ideal candidate will demonstrate the ability to provide leadership to design reams, manage and develop staff and oversee projects in a dynamic and entrepreneurial work environment.Core responsibilities include: Leading multi-disciplinary design teams in the execution of complex Land Development projects: Responsible for the life of the project from evaluating opportunities and preparing proposals, to ensuring technical and financial performance goals are achieved. Directing and working with staff within the Department to build upon H2M's reputation for quality project design and execution. Cultivating relationships with new and established Real Estate market clients: Establishing a role as H2M's primary point of contact for prominent Land Development clients; managing client relationships for the firm. Attend local events as needed to further develop our presence within the Real Estate market. Work with the Department Manager to grow a distinguished Land Development focused team: Supervising and developing staff, both as direct reports and within the larger Department; providing guidance about career advancement as well as technical knowledge. Visualizing and building a team through recruitment and hiring. Working with other leaders in the Department to plan staff resource utilization and assignments. The ideal candidate will possess the following: Bachelor's Degree in Civil Engineering or related discipline. Professional Engineer License (P.E.) 12+ years design experience with a specific focus on site development projects and associated entitlements and permitting. Ability to manage multiple priorities with various teams in a multi-discipline environment. Strong client management skills coupled with the ability to foster existing client relations. Good working knowledge of tracking and evaluating project financial metrics and bringing projects in on budget. Experience successfully managing and leading teams of professionals on land development projects. Ability to train and mentor junior level staff and provide career coaching. Sound knowledge of civil engineering principles and practices of site development design. Team-oriented and able to work with multi-discipline projects teams to achieve optimal project performance. Excellent interpersonal and written communication skills is essential. The salary range for this role is $140,000 - $170,000 annually.The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications - not related to any applicant's characteristics protected by local, state or federal law . Note: The salary or hourly rate indicated does not include other forms of compensation or benefits."H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learning new things and skills" Employee testimonial.Our StaffWe're passionate about our work, dedicated to our clients, and committed to our legacy. We emphasize collaboration and community involvement and promote sustainability in our practice, ensuring that the right projects are developed with minimal impact on the environment. Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.Our Approach Since our early roots, our focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to our clients. With a dedicated, responsive staff and multiple service offerings under one roof, we blend "can-do" with "can-be," developing real, workable solutions with a dose of innovation. Our diverse in-house expertise reduces the need for sub-consultants and ensures that our architects and engineers develop a comprehensive understanding of every project.Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.We offer a comprehensive benefit package including medical/dental/vision insurance with HSA & FSA, life and LTD insurance, 401(k) with matching contributions, annual bonus, tuition reimbursement, and excellent professional development program.www.h2m.comEOE/M/F/D/V

Arcadis is currently searching for a qualified Assistant Resident Engineer, to join our team in New York.Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.Role description:As an Assistant Resident Engineer, you will effectively manage day-to-day activities, to ensure the successful execution of engineering and construction projects across a variety of disciplines, while also addressing administrative and financial considerations to achieve project success.Role accountabilities: Provide leadership, guidance, and support to your team of Civil/Structural Engineers, Electrical/Mechanical Engineers, Office Engineer, and Construction Inspectors. This involves task assignment, performance evaluation, and professional development. Ensure that all project submittals, schedules, insurance documents, and other contract requirements are submitted accurately and on time to the relevant stakeholders for approval. Conduct regular meetings with contractors, facility personnel, design consultants, and other stakeholders to discuss project progress, address concerns, and make decisions to keep the project on track. Record and distribute detailed meeting minutes to all relevant parties to document discussions, decisions, and action items. Verify that all required material inspections and tests are conducted according to specifications and properly documented. Keep thorough records of inspections, photos, shop drawings, and other relevant documentation to ensure compliance and facilitate project close-out. Generate and manage correspondence between the owner and the General Contractor regarding project progress, issues, and resolutions. Assist with the final project close-out process, including gathering necessary documentation, conducting inspections, and addressing any outstanding issues. Qualifications & Experience: Bachelor's Degree in Engineering, Construction management or related field P.E. License and/or R.A. preferred Minimum of seven (7) or more years' experience in progressively more difficult and responsible construction management and inspection. Construction experience must include concrete, and reinforcing placement, structural steel, asphalt paving, drainage, building construction and preparation of estimates OSHA 30-hour construction safety, and fall protection, confined space and permit required confined space entry and certification in work zone safety Ability to Pass a SWAC Background Check Valid Driver's license required Ability to stay late or come in early as needed. Night and weekend shifts will be required. Why Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Our Commitment to Equality, Diversity, Inclusion & BelongingWe want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $110,000 - $150,000.Join Arcadis. Create a Legacy.#LI-BB1 #LI-ONSITE #ResidentEngineer #Mobility-ANA-Jobs

Assistant Construction Superintendent- Manhattan, New YorkImplement and maintain effective management, planning, and cost control systems in cooperation with the project teamOn site project site dailyWill have Assistant as your direct reportsWork directly with Project Manager to ensure project is completed on time and under budgetReview and approve Commercial construction operation plans, change order request and pay apps.Provide monthly forecasting for all projects, including internal general conditions costsReview contingency plans for potential problems concerning labor activity, fire, storms, etc.Track and report on all project costsIdentify and evaluate risk that may have an impact on the projectRemain knowledgeable of subcontract agreements, purchase order terms and conditions, and sub consultant agreementsProvide support and guidance for project personnelEstablish and maintain communications between team and Subcontractors to ensure accurate and timely flow of informationDevelop and issue monthly status reports to keep management informed on construction progress, direct and indirect construction costs, and other project activitiesMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.3-5 years of assisting commercial construction projects in Building and Construction industryExperience with Commercial and health careExperience in Commercial and Office marketsExperience handling projects 100% independentlyLocal to New York, NY and Manhattan, NYMust have experience building in New York CityDegree preferredCurrently Assistant Construction Superintendent- Manhattan, New York$85k-$115k

About United Way of Greater Rochester and the Finger LakesUnited Way of Greater Rochester and the Finger Lakes mission is to mobilize the goodwill and resources of our community so that everyone can thrive. Our footprint encompasses 5,144 square miles of rural, suburban, and urban neighborhoods, and brings together more than 50,000 donors, 13,000 volunteers, 800 workplaces, and hundreds of nonprofit partners to address the region's biggest challenges.United Way brings together local people, companies, nonprofits, and leaders in collective giving to build a thriving community for all. Investments in United Way's Community Impact Fund provide the essential building blocks of opportunity - youth opportunity, financial security, healthy community, and community resiliency - for thousands of people throughout the region.Our core values define who we are and how we serve our community together. United Way and our team members embrace Integrity, Action, Caring, and Teamwork. United Way strives to ensure employees and external partners feel valued, connected, and empowered.Learn more at www.unitedwayrocflx.org.Opportunity SummaryThe Executive Assistant to the President plays a critical role in the overall effective functioning of the organization. Working independently in a fast-paced environment with changing priorities, this position performs a broad range of complex and varied executive administrative and organizational duties.This position serves as the primary point of contact for internal and external constituencies on all matters of the Office of the President. The Executive Assistant to the President works closely with the President & CEO, Board of Directors, Executive Leadership Team, and leaders throughout the organization. This position represents the President & CEO and United Way at all times and provides exemplary service to all constituents.The ideal candidate is service-minded, highly organized, detail-oriented, problem-solver, strong communicator, anticipator of needs, and serve as the "air traffic controller" to provide clarity and coordination in a hub of activity. This person thrives in a fast-paced environment and loves to create and manage systems and workflow with an eye for continues improvement.Essential FunctionsSuccessfully runs and operates the President's Office smoothly and efficiently. Supports the President & CEO in a wide variety of administrative tasks and responsibilities.Proactively and independently manages President's calendar: Has full discretion to schedule all external and internal meetings (virtual and in-person) to align with organizational priorities, conference calls, out-of-town trips, and speaking engagements. Provide daily/weekly calendars of all meetings and updates and provide reminders.Makes all arrangements for meetings, conferences, trips, and speaking engagements; assemble detailed itineraries or agendas, and, when required, packets of materials or background information for the President to review in advance.For donor meetings, prepare informational packets and donor background material in consultation with Resource Development team; draft digital contact record and provide reminders for follow-up.Serves as the liaison between the President and employees and the President and external stakeholders and partners. Effectively communicates, filters and analyzes information.Represents the President's Office and United Way in a positive, professional manner internally and externally, with a strong focus on customer service and responsiveness.Understands business priorities to effectively play "gatekeeper" and "gateway" role, helping prioritize access to the President and creatively managing the meeting calendar as needed.Prioritizes conflicting needs; handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures.Works closely and effectively with the leader to keep them well informed of upcoming commitments and responsibilities, following up appropriately.Strong logistics background with planning skills to conduct office procedures, plan events, anticipate resources, and execute projects on-time.Leads all support and management for the Board of Directors, including draft agendas, meeting materials, management of Board Portal, minutes and formal records.Composes routine and non-routine correspondence. Prepares letters, memos and other documents. Compiles and organizes data for special reports. Transcribes and distributes meeting minutes and follows through with action items and tasks where applicable.Responsible for submitting expense reports, timecards, and payment vouchers as needed.Engages in cross department work and ad hoc committees.Creates content and presentations in different programs including Word, PowerPoint, BoardEffect, and other software programs as required.Maintains professional and technical knowledge to remain operationally proficient and productive.May provide functional and/or technical direction to other support staff.Consistently demonstrates the values and mission of United Way.Performs other duties as assigned.Skills and CompetenciesAbility to proactively learn and anticipate the needs of the business and President & CEO to protect and maximize the President's time and priorities.This is the highest-level position in the executive administrative support job series responsible for providing complex assistance to the CEO & President, Board of Directors, and other entity committees. The work requires frequent use of tact, discretion, independent judgment, knowledge of the organization's activities and the ability to conduct independent projects.Keen awareness of patterns and trends, serving as a dot connecterDemonstrate broad understanding of organization functions to support the complex nature, scope, and diversity of role responsibilitiesAbility to make decisions with high judgment skillsCritical thinker, analytical aptitude, problem solverInterpersonal skills and the ability to build relationships with stakeholders, including staff, company executives, peers, and external partners.Proven ability to handle confidential information with tact and discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.Physically present in the Rochester office ensuring the smooth operation and as resource to the organization, with flexibility for remote work pending office needs.Adept in learning technology and systems:Expert level in Microsoft Office programs: PowerPoint, Excel, Word, and OutlookExperience in Team and Project Software: Teams, Asana and Slack preferredExperience with BoardEffect or online committee/board platforms preferredAdept at creating standard operating proceduresProject management skills with the ability to follow through on tasks and projectsExcellent verbal and written communication skillsStrong comprehension skillsProven ability to handle confidential information with tact and discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsePhysically present in the Rochester office ensuring the smooth operation and as resource to the organization, with flexibility for remote work pending office needs.Education and ExperienceAssociates' degree required; Bachelor's degree preferred.At least 8 years of experience in an executive assistant, administrative or office management role supporting C-level executives required; or equivalent combination of education and experience required.Compensation and Benefits United Way employees enjoy a competitive compensation and benefits package including paid time off, health insurance options with a generous employer contribution, retirement benefits with above standard employer contribution, flexible work schedules, team events, and internal committees for connection opportunities and fun!A salary range of $65,000-75,000A benefits package that includes health, dental, and vision insurance, a 403(b)-retirement plan, life insurance, a flexible spending account, and health savings account.General paid time off with 14 paid holidays a year (thirteen days off and two half days) and your birthday off; two personal days, two volunteer days, 12 sick days, and three weeks of vacation per year, all prorated in your first year of employmentPaid professional developmentOpportunities to give back to the community in life-changing waysReports to President & CEOSupervisory Responsibilities: NoneTravel: Some rare evening travel may be required with attendance at eventsFLSA Classification: ExemptTo apply, please submit a resume and cover letter to Adam Nye, Talent Consultant with TalentRise, at [email protected].

BCforward is currently seeking a highly motivated Executive Assistant for an opportunity in New York, NY!Position Title: Executive AssistantLocation: New York, NYAnticipated Start Date: ASAPPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 12 monthsJob Type: FULL TIME, CONTRACT, ONSITEPay Range: $42/hrPlease note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).Work shift: Monday - Friday; 8:00 AM - 5:00 PMRequirement:5+ years' experience supporting a senior level managerMS Office - Outlook, Word, PowerPoint, ExcelJob Description:This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment. Communicate with executives and line management to gather/convey relevant information. Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task. Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment. Phone skills, calendar & travel management, expense reporting skills are also required. Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties. Works with other assistants in the office as a team, backing each other up when needed.Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through. May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details. Must closely track speaking engagements, meetings and conference calls in an internal web-based system.Involved in high-level client contact and exposure to sensitive information. Candidate must use considerable tact, diplomacy and judgment. Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.Required:5+ years' experience supporting a senior level managerMS Office - Outlook, Word, PowerPoint, ExcelStrong written and verbal communication skillsHighly organized with a strong attention to detailAbility to multi task in a faced paced environmentTop 3 MUST Have Skills:1. PowerPoint2. WORD3. ExcelKeywords:Executive Assistant, Administrative Assistant, Financial services, and banking.Benefits:BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.About BCforward:Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.Interested candidates please send resume in Word format Please reference job code 223381 when responding to this ad.Get job alerts by email.Sign up now!Join Our Talent Network!Salary DetailsThis salary was provided in the Job Posting.$40-$42Hourly SalaryJob SnapshotEmployee TypeContractorLocationNew York, NY (Onsite)Job TypeAdmin - Clerical, Banking, FinanceExperienceNot SpecifiedDate Posted06/07/2024

Administrative AssistantUS-NY-New YorkJob ID: 2024-1900Type: Regular Full-Time# of Openings: 1Category: Administrative AssistantNew YorkOverviewIf you enjoy solving complex challenges in a collaborative environment that celebrates each persons’ ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm, with ten offices across the country, specializing in science, healthcare, academic, and workplace spaces. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.How will your days be spentEdit and/or create written correspondence. Process interoffice memos, letters, contracts, meeting minutes, forms, etc. from verbal communication, email, handwritten notes, dictation, or transcription.Execute and/or coordinate report production, including report design, information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, and distribution.Assist the project teams in preparing PowerPoint presentations for client, consultant, and internal meetings.Assist in the production of marketing proposals, as needed, including information gathering, processing, formatting, proofing, reproduction of materials, proofing of assembly, etc.Coordinate lunch time vendor seminars, lunch & learns, and other internal meetings, including issuing invitations, gathering RSVPs, communicating with the vendor regarding meeting arrangements, providing audio/visual assistance, providing catering assistance, etc. Coordination may include arranging conference calls, including web, telephone, and video.Coordinate with building management regarding property repairs or updates. Arrange equipment repair and maintenance services as necessary.What you bring to this roleExperience: Two years of relevant work experience requiredSkilled at collaboration, attention to detail, and communicationEducation & Software:Associates Degree from an Administrative Assistant Program (preferred)Proficiency in Microsoft Word, Excel, and PowerPoint (required)Proficiency in Adobe InDesign, MS Project and/or other project management applications (preferred)The individual in this role will be required to work in the New York office during Flad business hours of 8:30 am to 5:00 pm. Flad offers a wide range of benefits including:Health, dental, and vision insuranceGenerous paid time off and paid holidaysFinancial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits, including mass transit and parking; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration and organization reimbursementAnnual base salary range is currently: $56,000 – $85,000. Actual starting salary will be within that range, and is dependent upon job-related education, knowledge, and experience. Flad Architects is an Equal Opportunity Employer. Flad will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at [email protected]

Our client, a non-profit located in Midtown, Manhattan, is seeking to hire a Temporary Administrative Assistant to cover a 3-month leave. You will be supporting a Senior Manager and their direct reports (total of four people). This position is hybrid and will start ASAP. Hours are 9:00am - 5:00pm with a one-hour lunch.Responsibilities:Provide senior managers with timely, proactive, high-quality administrative support, such as:Managing complex calendars, scheduling internal and external appointments, meetings and calls.Making travel plans, reservations and arrangements.Sorting and prioritizing mail, taking phone messages, returning calls, and responding to email.Preparing monthly expense reports and administrative check requests; processing expense/check requests for consultants, vendors and others.Drafting, editing and proofreading contracts, presentations, correspondence and other materials in Microsoft Outlook, Word, Excel, and PowerPoint.Provide general administrative support, including copying, filing, record keeping, and back-up coverage for other assistants.Support research, data management and reporting needs. This includes database queries, contact management, metrics tracking, maintaining a pipeline of prospective investees, and transcribing notes from meetings.Support internal and external meetings and events which may include: scheduling; engaging with investees, consultants, and vendors as needed; managing onsite or offsite conference room reservations, catering, meeting materials, and audio-visual requirements; ensure video/conference call lines are reserved, helping to set up and reposition furniture. Provide similar support for larger off-site events as needed.Support the production and conveyance of materials for internal and external meetings, including preparing agendas, drafting and revising documents, compiling materials into PDF format and creating hard-copy binders for distribution.Train new and temporary assistants in procedures and culture.Take on short- and long-term administrative projects as directed.Welcome and direct guests.Accept deliveries.Qualifications:Aligned with values including a commitment to racial equity, diversity and inclusion.Undergraduate degree (or equivalent experience) plus at least 3 years, relevant professional experience.Perspective from direct experience living or working in communities with significant low income or otherwise disenfranchised peoples desirable.A quick study with excellent administrative and organizational skills, including attention to detail and ability to manage and prioritize multiple tasks, meet deadlines, and work independently as well as with a team.A helpful thought partner able to integrate work across multiple areas, suggest process improvements, and take charge of assigned activities.Sound judgment, including the ability to use and show discretion, make sometimes difficult decisions independently and effectively problem solve.Excellent communications skills, including writing, proofreading, presenting in group settings, and communicating effectively in person, electronically or by phone.Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences.Strong computer skills, including the ability to learn new software quickly, and experience with the following or similar tools:Microsoft Word, Excel, and PowerPoint; experience with merges, tables, track changes and document review, document formatting and layout;Microsoft Outlook, including calendars, meeting scheduling and invites, distribution groups;Adobe Acrobat or other PDF writer; data management software, such as Microsoft Dynamics CRM; Microsoft SharePoint; Asana; internet research; and experience integrating various technology tools.Little to no travel required.Rate:36/hr - 41/hrBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Assistant Project Manager | Real Estate ConstructionA successful General Contractor with a focus on large-scale multi-family construction projects is looking for an Assistant Project Manager to join their dynamic team of professionals. In this role, the APM will work with the construction and accounting teams to manage several projects throughout Manhattan. Candidates should possess at least 3 years in construction management with experience in large ground up and/or renovation projects. Responsibilities:Assist in managing design, development and construction documentsCoordinate with Project Manager and site superintendentManage the permitting process from initial approvals to final Certificate of OccupancyAssist in coordination of consultants, meetings and drawingsPerform take-offs, leveling construction bids and manage award processDevelop project budgets and project schedule tasks and deadlines.Interface with other members of team to ensure accuracy with outlining scope, goals, deliverables, required resources, budget, and timing.Maintain daily logs. Track and report on project milestones and provide reports to management.Maintain project tracking spreadsheet.Ensure all project documents are stored and tracked on a timely basis.Attend meetings and produce meeting minutes.Requirements:Must have experience with Procore.3+ years of project management experienceExperience with Yardi, MRI, QuickBooks, Excel and Bluebeam are a plus.Must be able to read construction and shop drawingsConstruction administration experience is a must.Must be able to work in a fast paced/entrepreneurial environmentStrong written and oral communication skillsSalary: $90,000 - $120,000The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.Please send your resume for immediate consideration to: [email protected] this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!Advice Personnel*Celebrating 35 years as New York's trusted boutique executive recruiting & staffing firm*

Position: Assistant Project Manager Position Description:DBI Projects is seeking an Assistant Project Manager to join the growing professional services firm. This position provides the opportunity for a candidate to develop the requisite skills and expertise to manage projects. DBI Projects values a candidate who can work hard, is highly motivated, and is not afraid to take on assignments and endeavors while implementing a results-driven attitude. A desire to be heavily involved with all aspects of planning, design, and construction is required.Required Experience & Skill:The ideal candidate should have 4-6 years of experience in architecture, construction management, and/or related practices working on capital projects. The Assistant Project Manager role is tailored to the needs of each project and its phase. This role supports the project lead and senior leadership with client interaction, project team coordination, contractor and schedule management, budget management, and other project-related activities.Key capabilities include:Proficiency in MS Office (Word, Outlook, PowerPoint, and Excel)Adobe Create Suite (InDesign, Illustrator, and Photoshop)Knowledge of AutoCAD and BluebeamConstruction scheduling programs such as MS ProjectsWhat You'll Do:Assist with all facets of project management (budget, schedule, procurement, quality & risk) at every project stage including pre-development, planning, design, construction, occupancy, and closeout.Consistently monitor the project schedule. Aware of any potential challenges, changes, and priorities.Monitor the project budget. Prepare an informed project budget for internal review. Produce complete invoices and requisitions for clients and lenders with all required documentation and organization. Properly establish all projects into relevant project software.Prepare clear and actionable emails, updates, meeting agendas, meeting minutes, and follow ups.Understand production of all key project documents including schedule, budget, phasing, drawings, contracts, leases etc. from concept through completion and delivery.Manage and assist with client interactions to anticipate clients' needs. Build and maintain relationships with clients, vendors, and consultants.Read design drawings for general layout and high-level scope; and produce a written narrative documenting scope. Can navigate drawings and understand the tags, callouts, and drawing references.Understands the differences between different types of financing. Review funding opportunities like grants and organize submission requirements.Applicants should have strong written and verbal communication skills and be prepared to be an active team participant for both internal and external tasks. Location: This position is in our New York City office, 5 days a week in-person.Application Requirements:Applicants should send their resume (inclusive of list of projects) and cover letter to [email protected] DBI Projects:DBI Projects is a growing, multidisciplinary company that plans and manages real estate and capital projects. Since 2002, the organization has grown to a team of 60+ and has partnered with a diverse list of non-profit, educational, cultural, public, commercial, and residential clients to execute ambitious projects around the world. DBI takes full responsibility for the success of each project, regardless of any outside or unexpected factors, and values three core traits in its employees: hunger, humility, and smartness. DBI Projects has offices in New York City, Boston, Austin, and Philadelphia.What We Offer:DBI brings unique clarity and care to the building process. In a complex industry, our unfailing dedication and experience help our team cut through unexpected challenges and share in great successes.We share a strong emphasis on training and continuing education opportunities - our teams' strengths are our strengths.We have a team-oriented environment with regular social outings and events.We provide a generous compensation package including a biannual bonus program, medical, dental, and vision insurance; disability insurance; life insurance; a company-matched 401(k)/Roth; and parental leave.The salary range for this full-time role is $70-$90K per year. Ranges are determined by role and level depending on candidate's experience and qualifications and represent a good faith effort to provide a fair and equitable salary.