Accounts Administrator Salary in Massachusetts, USA

Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research-only division within the Brigham and Women's Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. Total annual research expenditures for FY23 were in excess of $49 million and total grant submissions was approximately 155. The Grant Administrator is responsible for research administration and grant management activities for the Division. Major responsibilities include assisting Principal Investigators with proposal and budget development for a variety of sponsors and grants management over the complete lifecycle of federal and foundation awards.This position is responsible for the life cycle management of multiple research groups within the Division. Primary responsibilities for this position include the following:• Oversees preparation and submission of new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with staff and Principal Investigators to identify all potential costs associated with a proposal.• Serves as liaison to the Mass General Brigham (MGB) central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. • Oversee JIT, Progress Report, Re-budgeting, Carry-Forward, No Cost Extension, and Close-Out submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference.• Compiles IRB, IACUC, Human Subjects Research certification, and Other Support pages while closely working with administrators at CDNM, Investigators, and BWH / MGB Staff.• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. • Interacts extensively with MGB Research Administration/Finance team to ensure compliance with all Hospital, government (NIH) and funding agency policies.• Responsible for ensuring timely creation of new internal account for awarded grants and closing of accounts for completed/ended grants. • Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations.• May be responsible for providing financial support to the Division's Channing Computer Core ('core' as defined by the NIH). This Computer Core is comprised of 26 IT professional who support the Division's IT infrastructure for conducting research and manage approximately 800 users. The Grants Administrator will work closely with the Administrator, Computer Core team, other grants administrators, and the MGB Core Finance team, to prepare and submit monthly journal entry, and track and maintain the Computer Core's general ledger.• Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time, consistent with the Division's Standard Operating Procedure. • All other duties as assigned.Qualifications • Bachelors degree or equivalent; Masters in relevant field preferred.• Minimum of 3 years of grant management experience required• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires initiative and coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed. • Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. • Excellent communication and problem solving skills. • Must have excellent attention to detail.• Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying attention to details.• Ability to resource efficiently.• Excellent interpersonal/communications (verbal and written) skills and a customer service focus.• Demonstrated proficiency in Microsoft Office, Word, Excel and Internet applications.• Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.• Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.• Willingness to take on new challenges and openness to change.HOSPITAL WIDE RESPONSIBILITIES:Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established byBWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies andprocedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to theattention of the supervisor or other appropriate hospital staff.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,500 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the countryThe Division of Preventive Medicine is involved extensively in large-scale randomized prevention trials, epidemiologic research, and the teaching and training of students and fellows. The Division is comprised of 20 faculty, 80 staff, five postdoctoral fellows, and 15 sponsored staff, and is located in rented office, laboratory, and repository space ~1.5 miles from the main hospital campus. The Division has a portfolio of ~80 active research grants and sundry accounts, and annually spends ~25M in research expenditures.This position is accountable for the overall administration and operating results of the Division of Preventive Medicine within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Executive Administrator of the DOM; performance reviews will be jointly conducted by the Chief and the Executive Administrator.PRINCIPAL DUTIES AND RESPONSIBILITIES: GeneralUnder the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department's and Brigham and Women's Hospital's vision, strategic plans, and goals.Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the PHS Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and Partners HealthCare System.Develops and implements divisional policies and procedures consonant with the Department's and Hospital's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.Continuously assesses and improves the efficiency of systems and processes.Serves as a critical member of Department's administrative team. Establishes and maintains clear and precise communications with the Executive Administrator and Department leaders as to the Division's performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.Financial ManagementEstablishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Executive Administrator and the DOM finance office.Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Executive Administrator, and the Director of Finance.Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff who provide monthly, annual and ad-hoc financial reports on all division funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.Develops and monitors a comprehensive research financial budget for the Division Chief for both short-term and long-term planning purposes for specific faculty/staff members as well as the entire Division.Develops an overall compensation plan for Division faculty and, under the direction of the Division Chief, recommends salary levels for faculty. Communicates compensation plan to faculty as directed by the Chief. Creates and maintains customized spreadsheets on each faculty member detailing annual salary support sources, productivity, etc. Prepares and submits annual salary sheets for faculty to the Department. Responsible for initiating revised salary sheets as needed.Research Administration ManagementMonitors the ongoing process of grant development, submission, review and notification; discusses and resolves administrative problems that arise; directs the administrative planning for potential new sources of income.Reviews and analyzes funding proposals. Approves and submits proposals for divisional, departmental and institutional review. May be asked to prepare detailed budgets and justifications for grant applications. Works closely with principal investigators, project directors and project coordinators to identify all potential costs associated with a proposal. Supervises the assembly of NIH grant applications.Responsible for supervising the maintenance of appropriate support data for all division faculty. Oversees preparation of support pages as part of the NIH grant application process. Certifies quarterly time-and-effort reports.Serves as liaison to BWH accounts payable, payroll, purchasing, and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Works with outside vendors to obtain products and services necessary to the operation of the research group. Interacts extensively with PHS research administration to ensure compliance with all hospital, government, and funding agency policies.Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals. Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies, and works with investigators to submit new applications, annual reviews, and notification of changes to study design and methods. Supervises faculty and project coordinators in completion of IRB and Animal Assurance Committee applications and renewals.Serves as a resource to Division faculty in securing research support.Human Resources ManagementServes as the divisional resource for all administrative issues concerning human resources policy issues.Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance. Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with hospital, HMS, and NIH guidelines.Provides managerial and administrative oversight of all physician extenders assigned to the Division.Responsible for handling numerous personnel matters, including reviewing and approving all divisional hiring, firing, compensation, and evaluation decisions. Implements all institutional policies related to all phases of personnel activity, including recruitment, interviewing, compensation, benefits, orientation, performance evaluations, promotions, transfers, and terminations. Transmits and interprets institutional policies to supervisors and employees. Ensures appropriate training of employees. May be asked to write job descriptions, enter into discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and equity increases. Assesses employee work load and recommends changes as needed. Monitors hiring trends to ensure market competitiveness. Arbitrates disputes. Represents the division in employee relations matters.Oversees preparation of all personnel forms for the division, including requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines and ensures that the appropriate paperwork is completed.Other Administrative ResponsibilitiesAdministers the Division's training and education programs, including participation in the selection process, coordinating appointments, establishing salary policies, resolving salary and benefit issues, and complying with hospital, HMS, ACGME and NIH requirements.Conducts space needs planning for the Division. Oversees the design of space renovations for Division facilities, identifies and resolves facility problems that arise.Oversees the credentialing of and enrollment in payor plans for all Division faculty members to ensure compliance with hospital bylaws, and oversees the HMS appointments and promotions process for Division members.As requested, provides information and data related to the Department's faculty services office regarding the Division's faculty.Assists in fundraising efforts for research and education activities. Monitors donations and acknowledgements.Consistently meets all deadlines for deliverables or activities as established by the Chief, Executive Administrator, and Divisional/Departmental policies and standards.Serves on Divisional, Departmental and/or Hospital committees as assigned by the Chief or Executive Administrator.Performs other duties as assigned.Qualifications QUALIFICATIONS:Bachelor's degree in a related field required. MBA or equivalent degree strongly preferred.5-7 years administrative/management experience required, preferably in an academic hospital setting.Supervisory experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Outstanding interpersonal skills, ability to handle sensitive human resources issues and supervise a large and diverse staff in handling these matters.Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long-term objectives.Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior hospital leaders, division faculty and support staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry, and foundations) representatives, and vendors.Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.High degree of analytic ability to manage the financial and human resources aspects of the position.Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.Current knowledge of laws and regulations pertaining to research administration. Ability to interpret, analyze, and disseminate critical information to Division faculty.Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.WORKING CONDITIONS:Works in an office setting. Attends meetings in and out of the hospital. Is available for early and late meetings and flexible to meet frequent deadlines. Some evening and weekend work will be required.SUPERVISORY RESPONSIBILITY:Directly supervises all administrative staff members of the Division.FISCAL RESPONSIBILITY:Financially accountable for the budget performance of the Division for BWPO and BWH accounts. Responsible for the solvency of all accounts under the Division's purview.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

About the CompanyBRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts.About the Role:We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations.Day to Day Responsibilities:Open the office in the morning and ensure it is ready for daily operations.Sort and distribute incoming mail, including packages and correspondence.Scan invoices and other financial documents to the appropriate digital files or systems.Process checks, involving:Sorting all received checksScanning check batchesIdentifying owner/tenant checks sent to the office in errorNotifying owners/tenants of the proper remittance addressReturning future checks receivedDistribute keys to vendors or service personnel as needed.Monitor and maintain office supply levels, placing orders as necessary.Filing, data entry, and organizing documents.Prepare and send out correspondence.Provide administrative support to various departments and team members.Assist with special projects and tasks as assigned by management.Qualifications:A high school diploma or equivalent and additional education or certifications are a plus.Prior experience working in an administrative role in an office environment.Strong organizational skills with the ability to prioritize tasks and manage time efficiently.Excellent attention to detail and accuracy in completing tasks.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Effective communication skills, both written and verbal.Ability to work independently with minimal supervision and as part of a team.Experience in property management or real estate is desirable but not required.Salary: $46,000.00 - $50,000.00 per yearFull-time In-person RoleBenefits:401(k)Dental InsuranceFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offReferral programRetirement planTuition reimbursementVision insurance

Provides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. The Senior Grants Administrator will oversee clinical research finance and administration working closely with multiple PIs to support the grant proposal and reporting process throughout all stages of the grant life cycle, including the submission of research grant applications, non-competing applications, and competing renewals, as well as forecasting accounts. Responsible for compliance with all BWH, MGB and while adhering to sponsor's guidelines, regulatory and administrative requirements for all lab members in assigned portfolio. Oversight for sundry accounts and research finances. Reporting to the Director of Radiology Research Finance on issues of financial and strategic importance that include MGB Sponsored Research (patents, intellectual property, royalties, etc.), MGB Research Management, MGB CTO and MGB Innovations offices to manage lifecycle of research awards and contracts.Pre-Award Responsibilities:1. Support the grant proposal and reporting process throughout all stages of the research grant life cycle.2. Prepare and assist with grant application submissions:3. Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, NIA DoD, foundation, international agencies, industry.4. Completing sponsor forms5. Preparing budgets with input from investigators6. Providing feedback to investigators on regulatory and procedural aspects of a grant7. Providing guidance and first level review of first draft yearly and multi-year budget plans and budget justifications and all other administrative sections of grant applications.8. Coordinating and facilitating changes to budgets and proposals during final review and grant submission by MGB Research Management9. Providing guidance and first level review of non-scientific sections of grant applications for various agencies (government, private foundation, industry) e.g. face page, other support information, checklist page, as needed.10. Working under short deadline.11. Maintain familiarity with sponsor (e.g., NIH) and MGB Research Management policies and procedures.12. Maintain working knowledge of federal Human Subjects System (HSS) and Clinical Trials.gov to assist with entry and troubleshooting of clinical trials and human subjects data.Post-Award Responsibilities:1. Updates new account files upon receipt of grant and/or contract award notification. Reviews and compares requested budget with the awarded budget and:2. Informs Principal Investigator of any variations, special terms and/or conditions of award, and pertinent funding agency policies.3. Reviews with Principal Investigator any recommended changes to be made in salary for any Professional and/or Non-professional Staff.4. Reviews with Principal Investigator and process any needed standing purchase orders.5. Reconciles monthly balance reports; reviews monthly Insight reports for adequacy and accuracy; updates internal account tracking systems and reconciles with Insight on a monthly basis for all assigned funds; identifies and resolves any salary variances by processing EDC's; makes other corrections as needed via journal entry, etc.; reviews expenses with Principal Investigator at least monthly. Addresses deficit balance with PI, Director of Research Finance.6. Works with Principal Investigators, and MGB Research Management to ensure timely and accurate financial account closures at most 4 months after project end date.7. Identifies and resolves any problems or discrepancies in cost control and cost allocation.8. Reviews all expenses for compliance purposes, process requisitions, purchase orders, travel vouchers, subcontract invoices etc., through MGB for subset of research as assigned and ensures that entries are posted to appropriate accounts.9. Overall responsibility for accurate and responsible fiscal grant management activities for assigned fund portfolio. Takes a proactive approach to monitoring financial and administrative issues, identifying problem areas, and following through on resolution within Department guidelines, with input from the Director of Research Finance as needed. Monitors and maintains all account files in accordance with terms and conditions of grant and contract award/agreement.10. Responds to requests from individual Principal Investigators for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc.11. Acts as a source of information regarding hospital and sponsor policies. Maintains an up-to-date awareness of legal/policy changes relevant to Research Administration. Assists Principal Investigators to interpret and resolve both Pre-Award and post-award administrative and budgetary issues.12. Assists the Principal Investigators and their local level administrative assistants in preparing progress reports and budgets. 13. Meets with PIs monthly or quarterly depending on number of grant funds, to review all accounts and ensure all expenses are appropriate per sponsor guidelines and within budget; ensure effort certification is signed and is accurate and up to date.14. Responsible for ensuring assigned PI's and all their lab members are compliant with all hospital and MGB policies and requirements such as HealthStream assignments, flu shot attestations, conflict of interest reporting, etc.Qualifications Requires a minimum of 5 years of experience in academic research grants administration, preferably with at least 2 years of direct Research Administration at BWH.Requires extensive knowledge of grants and contracts, research administration and Medical School and Hospital activities.Requires B.S. degree in Accounting or Management. Master's preferredEEO Statement BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Harvard UniversityPosition Title: Department AdministratorReq ID: 65587BRSchool or Unit: Faculty of Arts and SciencesDescription: Job SummaryReporting to the Chair of the Linguistics Department, with a dotted line to the Administrative Dean for the Arts & Humanities, the Department Administrator serves as the administrative, human resources, sponsored research, and financial director for a complex and expanding department and evolving sponsored research program, as well as manager of the undergraduate and graduate program for significant student activities.Position DescriptionSpecifically, the position is responsible for the following activities:10% - Departmental Management: Create and administer department systems, practices, policies and procedures that span and satisfy the requirements of FAS.10% - Divisional Support: Serve as the senior administrative contact for Linguistics for answering inquiries, complaints, and/or resolving problems for faculty, students and staff across Harvard, and serving as the liaison with the Academic and Administrative Dean's offices, GSAS, the Undergraduate Dean's Office, IT and Education Support Services, the International Office, payroll, finance, Human Resources, Physical Resources and others concerning teaching/faculty appointments, finance, and general administrative management.20% -Financial: Oversee and be fully accountable for all financial operations, including setting and managing budgets, forecasting expenditures, and approving purchases, faculty and student reimbursements, and honoraria. Also responsible for approving payroll and resolving discrepancies, managing faculty accounts, upholding donor terms for endowed funds, and serving as point-of-contact for all financial and operational policies and procedures.10% - Faculty Affairs: Oversees all procedures related to faculty searches, promotions, and coordination of faculty and teaching appointments. 10% - Human Resources: Responsible for the strategic recruitment, hiring, training, performance management and professional development of 1 coordinator, 1 staff assistant, student workers and other employees from time to time. 20% - Student Program: In partnership with graduate student coordinator, counsel/advise students/staff/others on matters related to program requirements, curriculum, theses and degree recommendations. Maintain course catalog and offerings. Field/handle front line inquiries from current students regarding concentration needs, monitor student progress and advise students on program requirements, and work with student coordinators to address individual student issues. 10% - Events Planning: Plans, coordinates the logistics for, and oversees all conferences and other special events organized on behalf of the faculty.10% - Senior Advisor to Chair: Counsel/advise the Chair and departmental leadership on policies and procedures related to teaching faculty on academic and administrative policies. Coordinate faculty searches and tenure reviews. In consultation with chair, prepare department meeting agenda, and prepare reports, interpret, analyze and present data and recommendations for the Chair. Attend, write minutes, and executive follow ups from department meetings; lead miscellaneous tasks, such as responding to surveys and provide data and support for the chair and other faculty members as needed.Basic QualificationsBachelor's degree or equivalent experience with five years of academic administrative experience required, including supervisory experience and financial management skills.Additional Qualifications and SkillsHarvard experience preferred. Strong written and verbal communications skills, computer skills, and attention to detail crucial. Ability to work with a variety of constituents with tact and discretion. Demonstrated financial and budget management experience required, knowledge of Harvard financial systems, HTML and Dreamweaver desirable.Additional InformationWe regret that we will not be able to provide visa sponsorship for this position.All formal written offers will be made by FAS Human Resources.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 359057 Admin Dept/Program AdminJob Function: General AdministrationWork Format: Hybrid (partially on-site, partially remote)Sub Unit: Arts and HumanitiesSalary Grade: 057Department: LinguisticsUnion: 00 - Non Union, Exempt or TemporaryTime Status: Full-timePre-Employment Screening: Education, IdentitySchedule: This position will be primarily on-site. Remote flexibility will be based on days ASL courses and events are not in session.Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239884234

Harvard UniversityPosition Title: Financial AdministratorReq ID: 65494BRSchool or Unit: University AdministrationDescription: Job SummaryReporting to the Director of Finance and Operations, the Financial Administrator independently performs day-to-day financial administration including reconciling to the general ledger, verifying and monitoring budgets, preparing financial analysis, and application of financial policies to transactions for the Memorial Church. Adheres to financial best practices, prepares accruals and prepaid expense journals in accordance with University policies and GAAP standards. Processes unrestricted, current use gifts and endowment donations using Advance. Provides backup support for chart of accounts maintenance and systems security authorizations. Reviews annual authorized requestor actions for Oracle financial applications, HUBS Next Generation, Buy-To-Pay, Grants Management Applications Suite (GMAS) and Concur. Trains staff in Oracle and Concur financial applications.Position DescriptionReconciles expenses and journal transactions to the general ledger monthly.Prepares financial analysis, to include revenue receipts, contracts, and fund reporting for fiduciary compliance. Reviews Quarterly Flux reporting using Reporting and Analytics systems.Executes travel logistics, honoraria, and expense reimbursements for guest speakers and musicians.Prepares Buy2Pay vendor invoice payments, Concur travel reimbursements, and supplier setup.Reviews PCard receipts, business purpose submissions and applies costing.Monitors, processes, and reconciles Events Income and Expenses, analyses and prepares monthly reporting for applicable tax reporting line items.Assists with onboarding of FTE and contingent employees.Verifies budgets to ensure accuracy creates quarterly budget variance reports for department heads.Coordinates with CADM Payroll Coordinator for employee payroll remediation.Updates PeopleSoft Position Tracking and Costing.Processes offerings collections to include counting, depositing funds to Bank of America, credit voucher submission to cash management, reconciling receipts in the TouchNet UStore revenue system, depositing income from external events.Performs due diligence Yearly Access Review (YAR) to Oracle Financial Applications.Reviews financial transactions generated by the Harvard Chaplains team for Tub approval.Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role:Bachelor's degree or equivalent work experience required.Minimum of 5 years related financial experience.Additional Qualifications and SkillsDemonstrated experience with financial systems and data query tools. Working knowledge of financial administration principles.Demonstrated skills in prioritizing and performing multiple tasks while maintaining exceptional attention to detail.Excellent interpersonal, written and verbal communication skills. Keen sense of compliance workflow and business processes.Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 405007 Financial Professional (N)Job Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: Office of the President and ProvostSalary Grade: 056Department: Memorial ChurchUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: IdentitySchedule: Full time. Monday through Friday. 35 hours per week.Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239884513

Harvard UniversityPosition Title: Sponsored Programs Administrator IReq ID: 65453BRSchool or Unit: Financial AdministrationDescription: Position DescriptionFinancial Administration (FAD) is dedicated to advancing Harvard University's teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.The Office for Sponsored Programs (OSP), through its Awards Management and Operations Team, is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards and for all aspects of data integrity in the Grants Management Applications Suite (GMAS), including the establishment of new sponsors, new accounts, renewals, and continuations of awards.The Sponsored Programs Administrator (SPA) identifies and resolves issues that arise throughout the lifecycle of an award and is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards. This full-time position reports to the Senior Manager, Awards Management and Operations.Responsibilities include:Provide a broad spectrum of support and contribute to team success in the processing of sponsored awards, including incoming sponsor award notices.In collaboration with team members, the SPA will help to resolve issues in GMAS that arise throughout the lifecycle of an award.As a member of the Awards Management and Operations Team, the SPA works in support of many of OSP's key initiatives, including Grants and Contract Administration, data integrity and clean-up, and other operations projects that may arise.This position serves as a Super User in the Grants Management Applications Suite (GMAS), the university system of record for sponsored projects. As an expert on the Harvard chart of accounts and GMAS security, they ensure that roles and responsibilities are properly captured in the system.This position is responsible for data integrity and quality assurance within GMAS ensuring that award data is complete.Provide exemplary customer service.Other duties as assigned.Basic QualificationsBachelor's degree or 3+ years of equivalent experience required.Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.Detail-oriented and analytical problem-solver.Ability to;prioritize and manage multiple deadlines.communicate with individuals at all.work independently.Excellent;organizational and electronic document management skills.people and relationship management skills.verbal and written communication skills.Experience with business process and workflow assessment and development, and process improvement and system design and implementation methodologies.Positive, collaborative, and team-focused attitude.Academic administration experience a plus.Working ConditionsWork is performed in an office setting when and if and when onsite work occurs.Additional InformationPlease provide a cover letter with your application.Please note:Harvard University requires pre-employment reference and background screening. We are unable to provide work authorization and/or visa sponsorship. This position has a 90-day orientation and review period. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Accessibility: Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.About UsMore about FAD:Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.Within our own community, we aspire to:Engage with respect, honesty, and integrity Cultivate equity, diversity, inclusion, and belonging Welcome innovation, collaboration, and flexibility Enjoy our work, grow professionally, and aim for the extraordinary Learn more about Financial Administration (harvard.edu) and our eight reporting units. (https://finance.harvard.edu/)BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 400110 Financial Associate IJob Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: ------------Salary Grade: 054Department: Office for Sponsored ProgramsUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: Education, IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239884845

Accounting & Contracts AdministratorOur client, a non profit located in Boston, MA, is seeking an Accounting & Contracts Administrator to join their team! This role will be onsite in Boston, MA and will report to the Director of Financial & Social Enterprises. The day-to-day responsibilities for this role will include general accounting tasks, invoicing, accounts payable, accounts receivable and data entry. Responsibilities: Creating monthly contracts reportsMaintaining documents and revenue/expense itemsDistributing paychecksBasic administrative supportPreparing & making deposits and posting deposits Preparing invoices for cost reimbursement contractsBilling and budget amendmentsQualifications: Bachelors degree in accounting or related field preferredQuickBooks experienceBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future™

Accounts Payable AdministratorOur client, an international law firm, is seeking an Accounts Payable Administrator to join their finance team! This role will report to the Accounts Payable Manager and oversee and handle all aspects of the accounts payable processes! This will be a hybrid working schedule.Responsibilities:Prepare AP reports when necessaryMaintain Accounts Payable filesResearch open invoices, respond to vendor inquiries and statements when neededReview and enter expense reimbursement requestsProcess paymentsQualifications:1+ years of related experience preferredPrior experience in a law firm is a plus!Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future™

Volt is immediately hiring a Revenue Administrator in Woburn, MA.We are seeking a Revenue Administrator to join our client's Revenue Administration group within the Finance Support Services team. The Revenue Administration group processes customer purchase orders and is responsible for the creation, maintenance, budget setup, billing, and reconciliation of revenue projects. Day to day you will drive continuous improvements of processes and performance while managing efforts to capture accurate data and generate Oracle projects and budgets in a timely manner. You will drive success with internal customers by partnering cross-functionally to communicate best practices, develop and maintain consistent standards, and enforce policies related to key inputs and outputs of the revenue administration process.What You Can Offer Implement improvements to current processes in order to maximize efficiency. Provide exceptional customer service and partnership to the Operations and Accounting departments and to external customers. Create timely and accurate accounts receivable transactions, credits, Siterra and Oracle projects, and Oracle budgets. Ensure the timely and accurate receipt and processing of customer purchase orders. Ensure that all monthly billings are accurate and completed on time. Generate and analyze reports for invoicing, project set ups, and purchase orders. Other duties as assigned. What You Need to Succeed Bachelor's degree or equivalent work experience required. Excellent written and oral communication skills, with an ability to present ideas and information clearly and confidently. Oracle and Microsoft Office Suite experience required. Experience with data loaders preferred. Approximately 5% travel may be required in support of the position's responsibilities. Astute planning skills along with the ability to lead through influence and be a proactive partner with a strong customer-service orientation. Strong organization, planning, and project management skills; ability to prioritize tasks for self and team to meet requirements and deadlines. Ability to work with different functional groups and levels of employees to effectively and professionally achieve results. This is a full time opportunity.Pay Rate: $22.00 - $25.00 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) -898-0005. Please indicate the specifics of the assistance needed.Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Job ID : 425241