Consultant Assistant Salary in Jersey City, NJ

We are seeking a dynamic and resourceful Executive Assistant to join our client's team and play a pivotal role in ensuring the smooth operation of our executive office. If you possess exceptional communication skills, a keen eye for detail, and the ability to thrive in a fast-paced environment, we encourage you to apply and become an integral part of our organization's success.On-site administrative data entry and tracking services for the approximately 300+ Engineering agreements. • Emailing firms and following up with phone calls for various reasons. Must have a professional demeanor at all times. • Recording data into SharePoint and Excel spreadsheet(s) with linked Excel Ledgers. Accuracy is a priority. Ensuring entered data is in compliance with authorization documents. • Engage Agreement Project Managers/Task Leads to ensure requests for new task orders adhere to Design Division call-in agreement guidelines. • Follow up as needed with both PA staff and Consultant staff to ensure proper paperwork is rendered. • Preparation, getting signed by the appropriate Duly Authorized Representative, and sending out signed award letters to firms. • Electronically file all appropriate paperwork, including creating appropriate new file folders for easy access in SharePoint as well as other file structures. On-site support for the Sandy-Call in program. Services shall include, but not limited to: • Staffing and cost analysis • Prepare file folders for audit compliance for FTA and FEMA, which includes, electronic filing and correlating hundreds of emails and documents Prepare draft procurement memos as well as draft RFP requests and Notices to Proceed On-site support for the B2G platform-will be willing to train this platform. Services shall include, but not limited to: • Running reports in B2G and following up on missing or outdated information. • Editing, updating entries in the B2G system. • Running monthly/quarterly reports and able to present data. Qualifications • 4-years relevant experience• Expertise with desktop applications especially SharePoint, Excel (including Excel databases and Excel macros), Adobe, Word, Outlook, and PowerPoint • Excellent Organization skills • Must be able to work independently • Must be able to quality assure/quality control own work for accuracy • Ability to multi-task and work well under pressure and in a timely manner