Administrative Assistant Salary in Texas, USA

Administrative Assistant DETAILSLocation: Houston, TX 77207Work Schedule: OnsitePosition Type: Direct-HireSalary: $50,000 - $55,000 base salaryResidency Requirements: Candidates authorized to work in the US are encouraged to apply. No sponsorship is being offered at this time.ROLE SUMMARYWe are seeking a detail-oriented individual to facilitate the smooth execution of monthly District Board meetings by efficiently preparing meeting agendas, organizing necessary documents, and coordinating meeting logistics.KEY RESPONSIBILITIESDraft and update meeting agendas for review by Legal Assistant and AttorneyEnsure timely posting of completed agendas with relevant County and District authoritiesFacilitate quorum calls to ensure requisite Board member attendanceAmend meeting minutes as requiredDistribute meeting packets to clients via email and mailManage and validate posting certificates from consultants and CountiesMonitor progress on pending projects and documentsCoordinate and manage meeting arrangementsQUALIFICATIONS5-7 years of professional experience in a similar roleExcellent oral and written communication skillsProficiency in Microsoft Office suiteStrong experience in OutlookDemonstrated ability to meet strict deadlines while maintaining attention to detailEffective communication skills across diverse stakeholdersCapacity to independently manage multiple projectsProficient multitasking abilitiesPHYSICAL REQUIREMENTSExtended periods of desk-bound workProficiency in typingWORKING CONDITIONS This role primarily operates in an indoor office setting with a standard Monday through Friday schedule from 8:30 am to 5:00 pm, with flexibility for extended hours as business needs dictate.

Council website: https://www.scouting.org/careersPosition OverviewThe BSA is looking for an individual who is detailed oriented, have excellent time management skills, and proficient in providing a wide variety of administrative and staff support services to the Controller & Risk Management team. This position reports to the VP, Controller & Risk Management.The administrative assistant duties may include preparing presentations, budgeting, project scheduling, and statistical reports as required. The role also administers programs, projects, and/or processes specific to the operating team served. The administrative assistant may serve as an administration liaison to others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations and may provide a specific service such as mail distribution, receptionist, filing, or heavy data entry. This role requires an individual who understands and is familiar with budgeting and accounting operations. Candidate must be advanced in Excel and Word. You may also be responsible for creating PowerPoint presentations.Responsibilities• Greets visitors and answers phones. Regularly interacts with internal or external customers, management, or executives to answer questions and supply information. Uses discretion when handling confidential information.• Schedules meetings and travel arrangements. Maintains department budgets, calendars, forms, and office supplies. Produces correspondence, presentations, reports, and other materials. Distributes mail and reports.• Provides research on special projects and assignments. Assists management with problem resolution and communications. Serves as a backup to other administrative support.• Other job-related duties as assigned.Job Competencies:Knowledge of: General office procedures; department policies and procedures; customer service etiquette.Skill in: Managing work; customer focus; continuous learning; communication; collaborating; operating a personal computer and standard software, intermediate knowledge of Microsoft Office products and Adobe Pro.Ability to: Adapt; earn trust; maintain a positive approach; and tolerate stress. • Greets visitors and answers phones. Regularly interacts with internal or external customers, management, or executives to answer questions and supply information. Uses discretion when handling confidential information.EducationHigh School Diploma or GED equivalency.Associate's degree or bachelor's degree in business administration or related field preferredQualifications5 years of experience in office assistance.Must pass a criminal history background check.BenefitsBoy Scouts of America is an equal-opportunity employer. Benefits include major medical, prescription coverage, dental, vision, life insurance, short and long-term disability, accidental death, and a Match Savings plan. We also offer a generous PTO policy and BSA holiday observances.Since 1910, BSA has encouraged personal growth by teaching youth how to set goals and achieve them with determination. BSA promotes a culture where youth, volunteers, and employees feel a sense of belonging-where every person feels respected and valued. We welcome families of all backgrounds to help prepare young people to serve as successful members and leaders of our nation's diverse communities. Join us and help us mold the future leaders of America!

Administrative AssistantUS-TX-DallasJob ID: 2024-3729Type: Regular Full-Time# of Openings: 1Category: Administrative/ClericalDallas-UPDATEDOverviewCONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Dallas office. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.ResponsibilitiesWelcomes and assists in-person visitorsCandidate must be able to work from the office five days a weekAnswers, screens, and forwards incoming phone calls pleasantly and professionallyReceives, sorts, and distributes daily office mailPrepares and distributes emails, correspondence memos, letters, faxes, and formsAssists and coordinates office events and meetings Maintains electronic and paper files, records, and reports Maintains office supplies and equipment inventory by checking stock and anticipating needed suppliesReceipt and expense report reconciliationScanning, uploading, filing, and reconciling various documentsMaintains company vehicle log and upkeep of vehiclesEnsures the proper presentation and upkeep of shared space and common areas, including reception area and kitchenMay serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operationsQualificationsHigh School diploma or equivalent.2+ years in an administrative roleProficient knowledge of MS Office Suite: Word, Excel, PowerPoint, and OutlookStrong attention to detail and organizational skillsMust maintain a positive, outgoing, and upbeat personalityExcellent written and verbal communication skillsAbility to multi-task and initiative to identify needs and see them through to completionMaintain a high level of professionalism and integrity dailyPI240376736

CORPORATE/FUNCTIONAL PRACTICEMichael Baker International understands that people require choices in where they want to begin to build a sustainable future. For more than 75 years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization. Michael Baker offers many opportunities to help you grow professionally to build your career. Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve.DESCRIPTIONMichael Baker is actively seeking an Administrative Assistant to join our Houston office. Under limited supervision, the Administrative Assistant will provide general administrative support to the Office Executive, Department and/or group of engineering professionals. Must possess excellent communication skills, a professional appearance and greet visitors and callers in a tactful and professional manner Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff Assist in preparation of meeting minutes, sub-consultant agreements, project deliverables and similar documents Reviews and processes vendor invoices before sending to AP/AR Overall support of the Houston office staff on a variety of administrative and clerical tasks Coordinate travel arrangements as needed Under limited supervision, operates multi-line VOiP telephone system to route incoming calls to the appropriate party; greets and directs visitors in a friendly and helpful manner Answers questions about organization and provides callers with address, directions, and other information Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel Maintains office in a tidy and orderly manner Receives and signs for deliveries and courier packages and routes to appropriate staff. Distribute incoming mail and handle outgoing mail and packages Order, receive, and maintain office supplies Coordinate and schedule periodic meetings via Teams for the use of the video conferencing system Assist as necessary with editing, printing and assembly of reports, projects or marketing/proposal submittals Preparation of expense reports as needed Assist with upkeep of company vehicles and mileage data entry Other duties as assigned PROFESSIONAL REQUIREMENTS Associate's degree, or equivalent work experience; and at least 4+ years of related experience. You'll need to be outgoing, organized and assertive. Excellent English language skills, written and verbal, are essential to success in this role. Must be able to quickly get up to speed on our policies, procedures and databases and acquire an understanding of the company's service offerings. Strong computer skills & Microsoft Office. Prior experience within the Architecture, Engineering or Construction industries is preferable. Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.We Make a Difference.Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.Michael Baker is actively seeking an Administrative Assistant to join our Houston office.

Administrative AssistantUS-TX-HoustonJob ID: 2024-3766Type: Regular Full-Time# of Openings: 1Category: Administrative/ClericalHoustonOverviewCONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Houston office. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.ResponsibilitiesWelcomes and assists in-person visitorsCandidate must be able to work from the office five days a weekAnswers, screens, and forwards incoming phone calls pleasantly and professionallyReceives, sorts, and distributes daily office mailPrepares and distributes emails, correspondence memos, letters, faxes, and formsAssists and coordinates office events and meetings Maintains electronic and paper files, records, and reports Maintains office supplies and equipment inventory by checking stock and anticipating needed suppliesReceipt and expense report reconciliationScanning, uploading, filing, and reconciling various documentsMaintains company vehicle log and upkeep of vehiclesEnsures the proper presentation and upkeep of shared space and common areas, including reception area and kitchenMay serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operationsQualificationsHigh School diploma or equivalent.2+ years in an administrative roleProficient knowledge of MS Office Suite: Word, Excel, PowerPoint, and OutlookStrong attention to detail and organizational skillsMust maintain a positive, outgoing, and upbeat personalityExcellent written and verbal communication skillsAbility to multi-task and initiative to identify needs and see them through to completionMaintain a high level of professionalism and integrity dailyPI240655338

Step into an instrumental role. Help conduct the smooth operation of a fast-paced and friendly financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Ameriprise Financial. Assist in daily business operations.This position completes tasks previously performed by the advisor, allowing the advisor to focus more time and energy on client acquisition and deepening client relationships. The administrative assistant supports the many different tasks for which the practice is responsible and ties directly to the overall business plan of the practice.The administrative assistant allows the advisor the assurance he/she needs to know that his/her practice is being maintained and supported within Ameriprise Financial guidelines.This role provides administrative support by scheduling meetings, preparing presentations, preparing client communications and tracking new business correspondence. This role is responsible for responding to ad hoc requests, coordinating/tracking projects and/or managing business-as usual projects such as filing, copying, researching printer problems, and/or organizing the logistics of a client seminar.Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties as assigned by the advisor.Position Functions:90% Administrative assistancePrepare correspondence for advisor signatureCopy and track all client and practice materials including business correspondenceCopy and follow-up with home office on related issuesSchedule client appointments and prepare agendas/ forms for appointmentsConduct client appointment reminder calls and check-in calls on follow up itemsAssist the planning assistant(s), paraplanner(s), associate financial advisor(s) and advisor(s)Perform other allowable duties as assigned by the financial advisor(s)10% Client careGreet clients upon arrival and extend hospitality to clientsSet up and maintain client management systemWrite notes or letters to clients on personal letterhead of administrative nature only and administer client appreciationDocument client contacts/callsTrack client special events and make appropriate contact per established client contact modelKey Traits of a Successful Administrative Assistant:Strong organizational and computer skillsDirect attention to detail and organizationEffective communication with clients and other advisors/staffEffective and efficient time managementPolite and clear phone mannerAbility to multi-taskAbility to adhere to rules and regulations as stated and required by advisor and AmeripriseAbility to support and provide guidance for compliance within the advisor's practicePositive attitude and sincere willingness to constantly learn and growEducation and Other Designations:High school degree or higherAt Ameriprise Financial, we're not just in the business of helping clients with their financial goals - we also help our advisors and employees reach their true potential by embracing an inclusive and collaborative culture. We celebrate the unique qualities and reward the contributions of our talented, passionate employees. If you're motivated and want to work for a strong, ethical company that cares about you and your community, take the next step with Ameriprise Financial.This position is with an Ameriprise Financial Franchise owner.Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.Full-Time/Part-TimeFull timePDN-9bf58ff9-1aaf-4473-9394-c1808de0fdff

Primary Services is actively recruiting for the role of Administrative Assistant to support our esteemed client in the manufacturing industry. Join a renowned company as an Administrative Assistant where you'll play a pivotal role in ensuring smooth operations and providing essential administrative support to various departments.Responsibilities:Manage and organize administrative tasks, including scheduling meetings, coordinating travel arrangements, and handling correspondence.Maintain and update databases, spreadsheets, and other records, ensuring accuracy and accessibility of information.Assist in the preparation of reports, presentations, and other documents using Microsoft Office applications, including Excel, Word, and PowerPoint.Serve as a liaison between departments, vendors, and clients, facilitating communication and resolving inquiries or issues as needed.Coordinate site-specific training sessions and ensure compliance with Houston Area Safety Council regulations and guidelines.Provide general administrative support, such as answering phones, sorting mail, and filing documents, to enhance efficiency and productivity.Assist with special projects and initiatives as assigned, demonstrating flexibility and adaptability in a fast-paced environment.Uphold confidentiality and discretion in handling sensitive information and maintaining confidentiality agreements.Collaborate with team members to streamline processes and improve administrative procedures for increased effectiveness.Qualifications:Bachelor's degree in Business Administration, Office Management, or related field preferred; equivalent experience will be considered.Proficiency in ERP systems, preferably Oracle Materials Management, with the ability to navigate databases and perform data entry tasks efficiently.Advanced skills in Microsoft Office applications, including Excel for data analysis, Word for document preparation, and PowerPoint for presentations.Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a dynamic work environment.Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.Previous experience in manufacturing, finance, or accounting is a plus.Ability to work independently with minimal supervision while also contributing effectively to a team environment.Detail-oriented mindset with a focus on accuracy and precision in all tasks and responsibilities.Apply now!Want to be notified of similar positions? Sign up to receive our job alerts delivered straight to your inbox! Visit www.primaryservices.com/signup/ to sign up.

About Shermco Since 1974, Shermco has become North America's largest and fastest growing NETA-accredited electrical testing organization. Our focus is to make sure electrical power systems are functioning properly and safely. Add to that our Professional Engineering Group, Rotating Machinery Division, Renewable Energy Services, and Field Repair and local Repair Service Centers, places Shermco in a position to handle all things electrical. All done with an emphasis on safety and client service. That's why we say... if it's in the electrical power system, Shermco does it.Backed by Gryphon Investors, a leading private equity firm focused on profitably growing and competitively enhancing middle-market companies in partnership with experienced management, Shermco is poised for the next decade and beyond.Shermco US is hiring an Administrative Assistant Job Description: The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities: Reply to e-mail other digital messages directed to the QA and WFD departments Organize and schedule appointments Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies Book travel arrangements Provide general support to visitors Act as the point of contact for internal clients Requirements: Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus EQUAL OPPORTUNITY EMPLOYER | DRUG-FREE WORKPLACE Shermco is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Shermco is a drug-free workplace. NO AGENCIES PLEASE No Agencies Please. Any unsolicited resumes sent to Shermco from a third party, such as an Agency, including unsolicited resumes sent to Shermco mailing address, fax machine or email address, directly to Shermco System Integration employees, or to Shermco System Integration resume database will be considered Shermco property. Shermco will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

Primary Services is excited to announce the role of Administrative Assistant for our client. Take your career as an Administrative Assistant to the next level in the Supply Chain & Logistics Department. Leverage your experience in business reporting, coordination, and communication to support the Sr. Supply Chain & Logistics Manager in ensuring the smooth flow of documentation and information to other stakeholders.Responsibilities:Handle various office tasks including filing, providing phone coverage, maintaining calendars, and making travel arrangements.Generate Supply Chain reports and assist in presentation preparation.Coordinate meetings and take minutes as required, including Town Hall meetings and business reviews.Create or modify Supply Chain presentations as needed.Compile and distribute weekly update reports for the Supply Chain management team.Track KPIs and report on Supply Chain performance.Submit IT service requests and create purchase requisitions for vendor invoices.Review and process vendor invoices, check requests, and wire transfer payments while ensuring company policies are observed.Serve as a back-up to Administrative Assistant counterparts.Perform additional duties as assigned.Qualifications:Business college-level training preferred.3-5 years of relevant Administrative experience.Superior organizational and project management skills.Excellent verbal and written communication skills.Strong customer service, teamwork, adaptability, and flexibility.High professional ethics and integrity.Proficiency in MS Outlook, Word, Excel, PowerPoint, and SAP.Ability to handle highly confidential information.Prior experience with MRP systems is a plus.Must be fluent in English.Some travel required.Apply now and elevate your administrative career with this exciting opportunity!Want to be notified of similar positions? Sign up to receive our job alerts delivered straight to your inbox! Visit www.primaryservices.com/signup/ to sign up.

Job description:At 4C2 Electrical, we believe that people are the greatest asset of any company. We also believe that our clients deserve the highest quality workmanship and customer service that we can offer.4C2 is currently seeking an Administrative Assistant. We are looking for a responsible individual to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our admin, managers, and employees, assisting in daily office needs and the company's general administrative activities. This is not a remote work position.Job responsibilities: • Assist in the preparation of regularly scheduled reports.• Update and maintain office documents.• Permit and licensing procurement. • Maintain building upkeep and requests using 3rd party maintenance/vendors.• Presenting a positive and professional image of the organization while working with outside companies.• Provides administrative support to ensure efficient office operations.• Maintain physical and digital filing systems.• Drafts and edits letters, reports, and other documents.• Inputs and updates information in databases and spreadsheets.• Researching relative topics as requested and compiles and summarizes information in support of other admin.• Working with sensitive information with discretion to maintain confidentiality and security to ensure compliance with privacy policies and regulations.• Ensuring that deadlines are met and adapts to changing priorities.• Responding to emails and other digital queries and correspondence.Requirements:• High School\GED, college degree is a plus but not required.• At least 2 years of office experience• Proficiency in MS Office (MS Excel and MS Word, in particular).• Familiar with Adobe Acrobat and other Adobe applications.• Working knowledge of office equipment, like printers, copiers, etc.• Ability to prioritize work and change directions quickly.• Good written and verbal communication skills• Customer service skills.• Knowledge of QuickBooks and or Spectrum is a plus.• Bilingual English/Spanish is a plus.Skills:• Self Motivated.• Attention to detail.• Time management.• Organization skills• Critical thinking.• Independence.• Multitasking.• Resourcefulness.• Adaptability.• Interpersonal skills.• Prioritizing.• Patience.Benefits:4C2 offers a comprehensive benefits package to include the following: • Medical• Dental• Vision• Company provided basic life insurance• 401k matching• Paid Time Off• Additional voluntary: life, accident, cancer, critical care, and hospitalization coverage