McCarthy Building Companies, Inc.High level administrative support to the Human Resources department, including HR Vice Presidents and Director on the Corporate Human Resources Team. Reporting & Working Relationships:Supports the overall HR department, members of HR leadership and teams as assignedSupports and interacts with all members of the departmentInteracts regularly with other region executives and corporate department headsWorks closely with other admins throughout the office Works closely with front desk receptionist Reports to Vice President of Total RewardsKey Responsibilities:Assist and support the department in preparing for meetings, including meeting materials, keeping track of meeting progress and follow up items and preparing/revising correspondence and other documents, as necessaryCoordinate department activities and event planning, including presentation support and designPlan, organize, and execute a wide range of events, including but not limited to corporate meetings, conferences, and social gatheringsCoordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, transportation, accommodations, and vendor managementOversee on-site event operations, including setup, registration, guest services, and troubleshooting to guarantee a positive attendee experienceEvaluate event success and gather feedback for continuous improvement, analyzing key performance metrics, and adjusting strategies as necessarySchedule, plan and coordinate internal meetings, lunches/dinners, interviews, video conferences and conference callsCompose and produce a variety of business correspondence, communications, reports, confidential documents and/or formsTrack, maintain and report on various data to support leadership teamNegotiate and administer contract and/or agreementsPrepare and process expense reportsHigh- level calendar and schedule managementCoordinate travel flights and accommodationsReview and reconcile office and vendor invoicesOrder office supplies as neededOther tasks and duties as assignedQualifications:3-5 years of administrative support experienceAble to assist multiple team members with competing priorities and meet deadlinesDue to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is criticalHigh proficiency with Outlook, Word, Excel, PowerPoint and various Adobe programsExperience in working in a fast-paced environment with the ability to meet daily deadlinesAbility to adapt to changes effectively, maintaining composure and flexibilityStrong problem solving skills and a proactive approach to overcoming challengesStrong attention to detail and solid follow throughAbility to write and communicate effectively McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.PI240829882