Office Manager Salary in USA

As the Office Manager at Edelman's Seattle office, you will play a pivotal role in ensuring the smooth operation of our workplace. You will oversee administrative tasks, manage facilities, and coordinate office activities to promote an efficient and productive work environment. This role involves supervising a team of two to three direct reports and collaborating with different departments to support the office's needs, including citizenship and finance. Experience with office moves is preferred. Additionally, this role requires approximately 15 percent travel to our Portland office once a month. Administrative Management:Supervise and support administrative staff in handling day-to-day office tasks, including managing correspondence and organizing office supplies.Develop and implement efficient office procedures and policies to streamline operations and enhance productivity.Coordinate meetings, appointments, and travel arrangements for senior management and other staff members as needed.Facilities Management:Oversee the maintenance and functionality of office facilities, including equipment, furniture, and amenities.Liaise with building management to promptly address facility-related issues and ensure a safe and comfortable working environment.Manage vendor relationships for services such as cleaning, security, and maintenance, negotiate contracts, and ensure quality standards are met.Office Coordination:Serve as the primary point of contact for internal and external stakeholders regarding office-related inquiries and requests.Plan and execute office events, gatherings, and celebrations to foster a positive and inclusive company culture.Collaborate with department heads to support their specific office needs and facilitate cross-departmental initiatives.Collaboration with Citizenship and Finance:Work closely with the citizenship team to organize and support community engagement activities and initiatives.Assist the finance department with budget management, office expenses, and invoice processing as needed.Office Moves:Utilize previous experience with office moves to plan and execute smooth transitions during relocations or expansions.Coordinate logistics for the move/remodel of the office, minimizing disruption to daily operations.Collaborate with relevant stakeholders to ensure all move aspects are completed efficiently and on schedule.Travel to Portland Office:Approximately 15 percent travel to our Portland office monthly to provide support and coordination and meet with office coordinator. Team Leadership:Provide guidance, mentorship, and performance feedback to direct reports, fostering professional development and growth within the organization.Delegate tasks effectively and ensure that responsibilities are distributed equitably among team members.Foster a collaborative and supportive team environment, promoting open communication and teamwork.Basic QualificationsBachelor's degree or equivalent work experienceAt least 3 years of experience in office management or related fields.Preferred QualificationsStrong leadership skills, with the ability to effectively manage and motivate a team.Excellent organizational and multitasking abilities, with a keen attention to detail.Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.Proficiency in Microsoft Office Suite and other relevant software applications.Knowledge of facilities management best practices and relevant regulations.Ability to adapt to changing priorities and thrive in a fast-paced environment.Experience with office moves preferred.Willingness to travel to the Portland office approximately 15 percent of the time.$62,000 - $111,000 a year An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits. #LI-EB1 Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age's 2019 A-List; the Holmes Report's 2018 Global Digital Agency of the Year; and, five times, Glassdoor's Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).For more information please visit: www.edelman.com Click here to view a short video about life at Edelman.Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law. Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.

Office ManagerAre you an "A" Player, an organized self-motivated individual who can Take Charge! Drake & Associates in Waukesha, WI is seeking a full-time Office Manager. Our expectations are high, the compensation package is generous, our culture is best in class, and we take care of our employees and customers. You will have ample support, coaching and time to understand and master the various deliverables required.Reporting to the Director of Operations, the ideal candidate is happy where they are currently employed but is interested in a more self-directed work environment embracing an entrepreneurial spirit. We would like to hire someone who is interested in a career, not a job, who wants to do the work and be recognized for a job well done. 5+ years' experience as a Manager/Office Manager with a Recruiting and Human Resources background would be ideal. Massive flexibility and autonomy will require you to be very organized, efficient, and structured with a commitment to accuracy, deadlines, and performance.Candidate must exhibit exceptional time management skills, attention to detail, accept direction, be customer service oriented, and skilled with technology. An excellent work environment provided with competitive pay and opportunities for professional and personal growth for the go-getter.Position OverviewThe primary responsibilities of this position are to provide support to the owner by organizing and ensuring smooth operations within the office and coordinating all administrative activities related to the organization's personnel. Duties will include developing recruitment strategies, implementing systems for managing staff benefits, payroll and behavior and onboarding new employees. Always putting the client first, this position will be heavily dependent upon a positive attitude, solid work ethic, and desire to go above and beyond. Other responsibilities include development of positive client relationships and compliance support.Qualities and CharacteristicsIntegrity, loyalty, confidentiality, honesty, emotional maturity, strong work ethic, conscientious, high internal emotion need to succeed, proactive, independent, self-directed, and self-motivated (low maintenance), organized, strong follow thru and follow-up skills, articulate (a good writer/communicator), detail oriented, and high personal standard of excellence.Key Responsibilities:? Supports company operations while maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.? Designs and implements office policies by establishing standards and procedures, measuring results against key performance indicators.? Maintains office staff by managing the staffing process, including recruiting, interviewing, hiring, orienting, and training employees including coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.? Ensure all company HR policies are applied consistently.? Communicate with clients, employees, and other individuals to answer questions, disseminate, or explain information, and address complaints.? Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.? Supervise the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures.? Resolve customer complaints or answer customers' questions regarding policies and procedures.? Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes.? Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance.? Experience with Google Suite and/or MS Office and ability to learn new software quickly.? CRM experience preferably with Salesforce and able to work with additional vendors.If you meet or exceed the expectations described above, please apply today!Salary$75,000 - $100,000 per year - Based on ExperienceWhy Work with Us?Money for NothingStart with three weeks paid time-off ,available day one, with opportunities to earn more each year.Additional Days OffWhen we meet our goals, we prefer to give employees extra days off.FlexibilityIn a non-client facing role, kids sick, work from home. We aim to embrace flexibility in the crazy times we live in.RetirementWe offer Traditional and Roth 401(k)s with our company contributing 3% regardless of team member contributions. Employees under 50 years of age can contribute $22,500 per year in addition to the 3% company contribution. Are you 50+ years of age? You can contribute $29,000 each year in addition to the 3% company contribution. We can also show you how to fund a Traditional IRA or Roth IRA at $7,500 per year if under 50 and $11,000 if 50+. We know a lot about money, it's what we do!Let's Stay HealthyBlue Cross Blue Shield group health insurance plan with a great provider network.It's the same health insurance that Tony has for himself.We pay for your health, dental, vision and life insurance.Paid time-off to go to the doctor, dentist, etc.Hungry?Free lunches provided for weekly team building.Free coffee (Nespresso), tea, sodas, water and hot cocoa and snacks - all on-site.You Look Like You Work Out.Free onsite gym.Want To Lend a Hand?We support local charities financially and with paid time-off to volunteer.Supporting Our FamiliesWe are proud to support our families through sponsorships such as team and club sponsorship programs.Use The Force, Luke.Mentorship is part of the deal.We want to help you as a person, not just as an employee.How Do I Get There?Waukesha location is just off the Guerke's Corners exit on I-94.Wow, You're Smart.We'll pay for you to continue to advance your career.Let's have fun!Quarterly team lunches and team building events off site.Annual Team Holiday Party.Paid-for Annual TripsCompany hits our goals, let's all travel together.Presented by Advisor Employee Services Thank you for your interest in the Office Manager role. Advisor Employee Services, a consulting firm located in Overland Park, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided. We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Job Description Division/Unit: Trial Division, Trial Bureau 70Civil Service Title: Community AssociatePosition Title: Office ManagerSalary Range: $58,049 - $64,544 Job Description: The New York County District Attorney's Office ("DANY") has an opening for an Office Manager in one of its bureaus in the Trial Division. The trial bureaus have principal responsibility for prosecuting a wide variety of cases such as misdemeanor assault, driving while intoxicated, drug possession, and theft offenses. They also handle more serious felony cases, including homicides, shootings, stabbings, sexual assaults, burglaries, assaults, drug and gun possession, robberies, and other violent crimes, as well as non-violent felonies, such as identity theft and grand larcenies. The Office Manager is responsible for providing highly skilled administrative and supervisory support to one of the trial bureaus and the office. Responsibilities include but are not limited to: Coordinate paralegal and professional staff hiring and onboarding process, which includes trainings with departments outside of Trial Bureau 70, such as IT. Maintain bureau case tracking systems and perform statistical analysis. Perform administrative tasks for Bureau Chief, Deputy Bureau Chiefs, and Criminal Court Supervisor. Provide administrative support to the Bureau Chief, Deputy Bureau Chiefs, and Criminal Court Supervisor (on non-trial-related matters and as needed). Supervise secretaries within the Bureau. Perform computerized data searches relevant to specific cases assigned within the trial bureau. Respond to inquiries from outside agencies, complainants, and witnesses. Coordinate and ensure the organization and removal of closed cases. Ensure that case evidence is returned to property clerk in a timely fashion. Perform other administrative and office management duties as needed. In addition to the Minimum Qualification Requirements, candidates must possess the following: Level 1 - bachelor's degree from an accredited college and minimum one (1) year of administrative or relevant experience. Level 2 - bachelor's degree from an accredited college and minimum two (2) year of administrative or relevant experience. Level 3 - bachelor's degree from an accredited college and minimum three (3) year of administrative or relevant experience. Preferred Requirements/Skills: Ability to supervise and manage staff based on agency needs and initiatives. Proficient in Microsoft Office products (Word, Excel, PowerPoint). Ability to quickly learn in-house proprietary applications. Demonstrated ability to work with frequent interruptions and adapt to changes in workflow. Demonstrated organizational skills. Ability to multitask and prioritize. Ability to work both independently and as part of a team. Experience training, supervising, and/or managing other employees. Senior secretary or secretary experience in a legal office or district attorney's office. Hours/Shift: Monday - Friday, 9:00 am - 5:00 pm. Additional Information: Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position. Looking for candidates that could commit to one (1) year to the hiring unit. Authorization to work in the United States is required for this position. Minimum Qualification Requirements: High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or Education and/or experience which is equivalent to \"1\" above. Public Svc Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement: City Residency is not required for this position.The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.About Us The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's professional staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of Moving Justice Forward.For questions or inquiries, please contact [email protected].

Office Manager is responsible for providing day-to-day leadership to the Front Office, Surgery Coordinators/Schedulers/Benefits, and Call Center Operators in the assigned ENT centers. Coordinates with RCM to review financials. Major duties and responsibilities: Leadership Directs and supervises employees engaged in the front office operations.Hires, trains, and evaluates front office and scheduling employees in consultation with Human Resources, supervisor and the doctor.Manages employee performance to ensure that employees skills meet and/or exceed the expectations of the position they hold.Maintains a smooth, efficient flow of administrative operations, ensuring patients are served as efficiently and effectively as possible.Ensure that patient inquires, and complaints are handled in an appropriate, timely and satisfactory manner.Responsible for ensuring that the sites have adequate front office & scheduling coverage/staffing with consideration to facility budget, patient flow, and physician expectations.Identifies and develops process improvement plans.Conducts monthly staff meetings.Maintains doctor schedule to ensure that the clinics have clinician coverage throughout the year to prevent any interruptions to patient care.Specific to Surgery Coordinators, monitors and provides guidance in insurance updates, surgery guidelines and protocols.Coordinates monthly with RCM to insure practice is meeting fianancial goals for success.Projects to employees and maintains a positive and solution driven demeanor towards the systems, processes and changes in healthcare delivery. Front Office Ensures Front Office areas are neat and clean, and equipment is in good order at all times, including any safety and maintenance checks.Manages the employee template and surgery blocks for efficiency and coverage at all clinics.Assists in the development and implementation ENT Center quality assurance and utilization programs.Maintains and provides to the Practice Administrator reports and KPI metrics, e.g. No-show Rates, OTC, EOD, patient and surgery volumes, etc.Responsible for managing Workqueues, EMR templates and scanning of all documents to the EMR system.Provides supervision and governance of the phone tree to ensure the lowest wait times across all facilities.Monitors and maintains proper supply levels, places orders and/or delegates the ordering accordingly to ensure that the office has adequate supplies. Ensures that supply spending is within the office budget.Handles all office equipment maintenance, as well as coordinates with IT to source purchase decisions.Ensures compliance with applicable government laws, rules, regulations, and Company policies and procedures.Other duties as assigned.

Geisel Heating, Air Conditioning & Plumbing633 Broad St, Elyria, OH 44035Why You Should Join the Service Experts Team? Our team consists of the very best; we believe in doing what is right for our customers and our employees. We provide our employees with the training, support and an opportunity for unlimited professional growth. Join us and become an EXPERT! Position Summary: Under general supervision of the General Manager, the Office Manager is responsible for the execution of the administrative activities within the center. Responsible for the financial management and coordination of invoice processing, payment collections, past due collections, applying payments, A/R, Purchase Orders, weekly/month end close duties, and SOX compliance. Oversees and manages the customer service activities to ensure the center maintains excellent customer service levels and retention. Responsible for office management, including office staff and that all office resources are in excellent working condition. The Office Manager acts as backup when needed with scheduling, coordinating and dispatching field employees, routing sale leads and all customer service call activity. What Do We Offer You as a Service Experts Employee?Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs. Following is a summary of the many benefits that could be available to you as a Service Experts valued employee.Competitive Pay, including incentive opportunities for many positions Paid Time Off and Company Holiday Pay Medical /Dental /Vision Insurance programs 401(k) Retirement Savings Plan with company matching contributions Life Insurance, for you and options you can elect for your family Short-term and Long-term disability insurance options, that protects you and your family if you are unable to work Supplemental benefit programs such as: Legal advice, pet insurance, health advocacy programs World Class Training opportunities through our Experts University Career Development opportunities ResponsibilitiesPlans, coordinates and directs the overall operations of the Admin Department Maintains inventory/working capital spreadsheet record of usage of consigned inventory; creates purchase orders in designated system as inventory is used; reconciles available consigned inventory to usage spreadsheet, and reconciles invoices to purchase orders for consigned inventory Oversees Accounts Receivable compliance with collection policies of center and contacts delinquent accounts for collection Generates various systems reports in order to document and update status of center activities Oversees and ensures all SOX procedures are followed and that all required files and documents are in place and correct Handles customer service complaints in a professional manner with the focus on "more than satisfied customers" in all decisions Maintains local assets assigned to the center (vehicles, FAST devices, computers, facility, etc.) and coordinates with General Manager as appropriate Provides leadership, direction and support to their team and others in the center Ensures work is conducted in compliance with state and local regulations and in accordance with licensing requirements Reviews timesheets for completeness, correctness and required approvals prior to faxing to appropriate corporate personnel for entry into time-keeping system. Calculates piece rate payments due in accordance with piece rate program and gathers data relating to spiffs/commission payments due in order to complete spread Reviews team performance against job role responsibility and recommendsimprovement opportunities, providing effective feedback, coaching, training, professional development, and corrective action Performs quality checks of customer service specialist(s) to ensure delivery of highest levels of customer experience, identify areas to improve, and implement measures to improve performance Recruits and participates in the interview process to successfully fill open position(s) On-boards new employee(s) regarding job expectations, company policies, payroll document collection and benefit information when eligible Handles customer issues, complaints or concerns, from a diverse customer population, requiring supervisor involvement Answers phones during busy season or manpower shortages Performs other duties as assignedQualificationsMinimum three years of accounting experience and one year of supervisory or leadership experience required High School Diploma or equivalent work experience, Bachelor's Degree preferred Capable of maintaining confidentiality regarding employee records and other sensitive data Proficiency with Windows, MS Office Suite and Internet Explorer required Proven written and verbal communication, time management, and problem-solving skills Ability to work in a demand service, fast paced, multitasking environment both as a Team and independently Service Industry experience a plus

We are looking for an Office manager to organize and coordinate administration duties and office procedures for our Buford, Ga location. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.Serve as the point person for office manager duties including:Organize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsOrganize office operations and proceduresCoordinate with IT department on all office equipmentManage contract and price negotiations with office vendors, service providers and office leaseProvide general support to visitorsAddress employees queries regarding office management issuesLiaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesRequirementsProven experience as an Office manager, Front office manager or administrative assistantKnowledge of office administrator responsibilities, systems, and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands on experience with office machines (e.g. fax machines and printers)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsHigh School degree; additional qualification as an administrative assistant will be a plusAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Office Manager - Norwalk, CTSalary: $65,000.00 - $75,000.00 per yearGameChange Solar is one of the fastest growing, most dynamic companies in the booming solar industry. We are a leader in the solar racking and tracker industry with a dynamic and driven team passionate about changing the game in solar. Our products are designed to be the fastest installing and most cost-effective in the industry. We are currently looking for a superstar Office Manager to join us in our Norwalk, CT Headquarters.Office Manager Responsibilities: Greet visitorsAnswer phones, forward calls, take messagesPlan and order breakfast and lunch for the Norwalk office every ThursdayReceive and distribute packages and mailOrder office and kitchen suppliesStock kitchen and keep the office tidyAct as the face of the office and point of contact with building management and employees Oversee equipment office repairs and maintain a good-working environment for employeesWork closely with HSE Manager maintaining office safety protocols and yearly inspectionsProvide office tour, key fobs and parking passes for new on site employees Organize equipment return from terminated employeesOverseeing office moves, reshuffles, furniture placement, and upgrades to environment.Prep space as needed for specific meeting types (e.g. onsites, trainings, leadership meetings, events, and manage conference room schedules Maintain company-wide organizational chart Assist with HR data projects as assigned Office Manager Required Experience & Skills:Bachelor's degree or equivalent combination of education and/or experience required3-5 years of work experience in similar roleExcellent communication and interpersonal skillsProfessional and friendly demeanorSolid computer skills; must be proficient in Microsoft OfficeStrong problem-solving skills and analytical abilitiesHighly detailed with outstanding organizational and time management skillsComfortable managing multiple projects simultaneously with the ability to prioritizeMust be a self-starter and drivenOffice relocation experience a plusA high degree of integrity and discretion; able to maintain the confidentiality of private and sensitive informationRole Reports to Senior Director of Human ResourcesJob Type: Full-timeSalary: $65,000.00 - $75,000.00 per yearBenefits:401(k) MatchingDental insuranceHealth insuranceLife InsuranceVision insurancePaid time offBusiness Office professional attire is required.Principals only. GameChange Solar does not accept unsolicited resumes from recruitment agencies. PLEASE NO AGENCY CONTACTS.WE ARE NOT ABLE TO PROVIDE SPONSORSHIP AT THIS TIME.

Office ManagerAre you passionate about delivering an amazing customer experience, while being a key player that is appreciated for your contributions to a successful team? This is your opportunity to thrive in a fast-paced small business environment, where you can achieve your career goals and directly impact clients' financial well-being.Our award-winning, rapidly growing firm is seeking a dynamic & and results-driven Office Manager who enjoys interacting directly with clients to join our team and support our growth trajectory.About Us: SimplePath Wealth Management, located in Palm Harbor, FL, is a women-owned wealth management practice specializing in guiding affluent families and professionals toward a secure retirement through personalized financial planning.Job Overview: As an Office Manager, you will play a pivotal role in ensuring the smooth operation of our office and delivering exceptional client experiences. Your responsibilities will encompass administrative support, client communication, and marketing execution.Minimum Requirements:2+ years of administrative/office experiencePolished interpersonal skills with strong business acumenExcellent communication and organizational abilitiesIntermediate to advanced skills with MS Office Suite and proficient with Apple computersExperience with CRM systems, preferably SalesforceIntermediate to advanced skills with office technology and troubleshootingProfessional attire and appearance requiredBasic understanding of marketing principles preferredAbility to type 45 WPMThis position requires candidates to possess the following skills:Interpersonal skills with a good-natured, sincere, positive and caring attitude and along with impeccable integrityStrong written and verbal communicationStrong organizational skills and administrative expertiseTech-savviness with proficiency in office softwareDetail oriented with a sharp eye for accuracyAbility to prioritize projects and manage timeSelf-directed initiative and quick on their feetA desire for continuous learning and personal growthBasic Social Media & Chat GPT skills requiredEvent planning, copywriting, or creative skills a plusResponsibilities:Administration & OfficeEnsure our office reflects the high standards of The Ritz CarltonAnswer phones and greet clients in a warm, friendly manner to provide a superior experience and welcoming environmentManage client scheduling and advisor's calendar continuously throughout the dayBook & and manage all travel arrangementsAssist with managing vendors and third-party relations to support business operationsEstablish and maintain efficient office & filing systems to optimize workflowProvide basic setup and maintenance support for office technology, including email, printers, and the phone systemCollaborate with IT support for more complex technical issuesMaintain office supplies and outgoing correspondencePrioritize and route calls, texts, and mail ensuring an exceptional client experienceMaintain confidential information in a highly regulated environmentCreate a wow experience for clients including managing the Client Love program (i.e. birthday cards, gifts, special events, and milestones)Collaborate with the marketing team to create engaging content for client communications and contribute to overall marketing initiatives.Execute communication strategies to keep clients well-informed about our services, as well as industry news & and resources using emails, social media & print marketingAssist with various marketing communications and events to enhance client experiencePrep advisor for speaking engagements and media appearancesWork closely with the Marketing Director and Executive Team to identify opportunities for enhancing client experience and office efficiencyKeep the database up-to-date and accurateSalary:$42,000 - $62,000/year BOEBenefits:100% Paid Medical, Dental, Vision, Life & Disability401(k)Generous PTOAllowance for professional attirePaid training and awardsStaff incentive tripsFun, team-building eventsHours:Monday - Friday: 8:30 am - 5:00 pmPotentially 5-10 client events/yearPresented by Advisor Employee Services Thank you for your interest in the Office Manager role. Advisor Employee Services, a consulting firm located in Overland Park, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided https://aesplacement.com/. We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

OFFICE MANAGER for a 15 attorney law firm in midtown Manhattan in NYC. ( Must have law firm experience as an OM)Full job description A small law firm with a growing practice looking for an Office Manager to join our team. The role is an in-office 5 day. We offer very competitive salary, benefits, and annual bonuses. This is a great opportunity to join an exciting and growing law practice in midtown Manhattan!Salary: DOEWhat You'll Do:Handle banking-including electronic deposits, determining correct account for deposit of checks, transfer funds internally and externally, interact with bankers, initiate wires.Input all receipts in the time and billing system and QuickBooks • Review daily mail.Negotiate vendor contracts, review vendor bills, send to responsible person to verify accuracy of bills.After payables are approved, initiate electronic payment or print checks and submit to partner for signature.Manage payroll. Review timesheets for time off, submit payroll biweekly to ADP.Reconcile payroll to ensure that each employee was properly paidMaintain firm's financial records in QuickBooks with assistance of managing partner. Ensure that payments made to and from the firm are correctly recorded. Reconcile QuickBooks to bank account on monthly basis.Prepare pre-bills for the attorney review and billing.Make changes to client bills as requested by billing attorney.Prepare final monthly bills to send to clients.Communicate with clients regarding billing questions and to obtain payment to the firm.Set-up new employees with monitor/computer/printer, payroll, health insurance, building access, telephone set-up, computer set-up with remote IT, login to Clio billing software/programs needed on computer (permissions needed on computer).Work with employees to answer questions regarding the office and/or resolve any personnel issues.Process terminations by cancelling health/dental insurance/ 401(k), keys to building, computer login, Lexis login, telephones, work with remote IT to revoke access to office network.Retrieve all office equipment (computer/monitor/printer/scanner, etc.).Supervise all non-attorney staff (currently 3).Attend monthly partner meetings and provide information on status of completed and open projects.Job Requirements:Minimum of 5 years of being an office manager of a law firmProficient in Microsoft Word and Office.Versed in balancing checkbooks, using Quickbooks and time and billing software.Personable & responsive.Benefits:401(k)Dental insuranceHealth insurancePaid time offVision insurance Schedule:Full-time 8 hour shift, plus occasional (paid) overtimeMonday to Friday Experience:law firm office management: 5 years (Required)Please email your resume as a word document attachment to [email protected]

Office ManagerWhy should you join L2TMedia?Let's start with the basics! L2TMedia is a premier Digital Marketing Company focused on the automotive industry. We love car dealers and know how to help them succeed through our line of products that includes Digital & Programmatic Media Advertising, Paid Social Advertising, SEO, Reputation Management and Social Impact.We partner with all the major media platforms, including Google, Meta, and Amazon, which gives us a great edge and access to extensive product training!Our awesome office in Evanston is centrally located within walking distance from the Metra and CTA and loads of restaurants. We dig deep to provide our clients with the best service possible by staying on the cutting edge of automotive industry trends, as well as building a strong expertise in Google, Facebook, and Amazon advertising.We offer an environment of growth from within, constant collaboration and ongoing training to bring you to the next level.The Ideal Office Manager:The Office Manager is responsible for a variety of facility and office operational duties and shall perform various tasks related to office maintenance and facilities management. The Office Manager is proactive, works independently with limited supervision, and continually seeks out opportunities to impact operational efficiency.The Nitty Gritty Responsibilities:Oversee and manage all front desk operations to ensure operational efficiency and a high level of guest service to employees, guests, and vendors.Receives and resolves all requests in a timely manager and within guidelines set by the company.Identify operational challenges and develop action plans while independently interpreting guidelines to creatively solve problems when resources are limited.Proactively seek and provide recommendations to improve existing processes.Assist the HR Director with various HR tasks including new hire onboarding and setup, company communications, scheduling training and department meetings, send employee notices. Support the organization, planning and coordination of business meetings, happy hours, and company- wide meetingsMaintain relationships with third party vendors and building contacts, including vendor research and preparing quotes for approval.Support the Accounting and Finance department with various tasks including reconciliations, certified mailings, mailing vendor checks.Act as primary liaison between company and outsourced IT vendor. Serve as first line of support to employees for IT issues and facilitate support tickets when necessary to escalate to IT vendor. Track all IT related equipment and employee assignments and reconcile IT charges to internal records.Maintain the office supplies keeping things stocked and all equipment in order within assigned budget.Keep the kitchen area stocked and cleaned and order lunches for meetings as needed.Reconcile all purchases to the department credit card and provide necessary documentation to finance to record the expenditures.Distribute all incoming mail and mail UPS and certified mail as requested.Maintain a positive pleasant attitude and communicate cordially, effectively, and clearly with all employees, managers, and guests at all times.Skill Requirements and Experience we'd love you to have:Minimum of 2 years of relevant Office Management or Administration experience required.Strong computer skills and highly proficient with the Microsoft Office Suite of products including Word, Excel PowerPoint, Outlook.Proven track record of flawless execution, attention to detail and quality assurance Exceptional communication skills to effectively message verbally and in writing, using a variety of communication methods with a strong attention to detail.Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracyAbility to manage time and complete multiple tasks while continually meeting and exceeding deadlinesMust have advanced problem solving and analytical skillsMust have excellent interpersonal skills and a positive attitudeMust be self-directed and effective working independently, yet equally comfortable contributing in a team environmentAccepts direction and constructive criticism; perform calmly and effectively in an extremely busy work environmentHigh School Diploma RequiredBachelor's degree desiredMust be able to lift a minimum 10lbsThe above statements are intended to provide a general overview and level of work being performed by most people assigned to this job. They are not intended to be a list of all responsibilities, duties and requirements. Additional duties can be assigned as determined. L2T is an Equal Opportunity/Affirmative Action Employer. We support a diverse workforce.