Administrative Salary in Portland, ME

Toth and Associates, Inc. (TOTH) was incorporated in December 2003 as a full-service engineering firm specializing in electric utility engineering, structural engineering, civil engineering, land surveying, and GIS/mapping. We serve a wide range of clients, including public and private utilities, municipalities, architects, and educational institutions across the country. Visit www.tothassociates.com to learn more about our company. Toth and Associates, Inc. (TOTH) is currently seeking Civil Engineer Project Manager candidates to join our growing team in our Portland, OR office. Our Civil Engineering team works on a wide range of projects, including wastewater, potable water, transportation, stormwater, and site design. The successful candidate will have knowledge and experience in the successful completion of these types of projects, as well as strong project management skills. The Civil Engineering Project Manager is responsible for managing multiple projects entirely from start to finish including budgeting, scheduling, contract document preparation, design calculations, and construction administration services. Duties and Responsibilities: Manage, lead, and oversee all team activities including production documents, client management, internal team management, and project financials Collaborate with a large team of multi-disciplinary engineers, architects, landscape architects, planners, and other professionals Lead project delivery, including being responsible for technical design, project financial performance, scope and schedule management, and quality control Conduct technical evaluations to support planning and design related to civil engineering projects Prepare design calculations, drawings, and specifications for civil engineering projects Negotiates strong contracts and clearly defines project scope within proposal Makes critical decisions to ensure projects maintain schedule and scope Delegates project tasks to team members in a timely fashion and provides clear direction on tasks, expectations on deliverables, and establishes clear deadlines with the team Consistently reinforces TOTH mission, vision, and values, and drives all aspects of projects to provide superior customer service BS in Engineering from an accredited university 7+ years of experience Professional Engineer (PE) certification Proficient with AutoCAD Civil 3D and other civil engineering software. Must have a proven record of success as a project engineer and possess a strong technical background. Proficient in project design & coordination. Effectively delegates tasks (production and administrative) to allow for an increased focus on management tasks. Possess strong communication skills, critical thinking skills, and demonstrate a problem-solving mentality. Continuously delivers a profitable project with little to no assistance from other managers or superiors. Effective client management, leads projects with intent to generate a repeat client in every instance. Paid Time Off (PTO) Eight paid holidays Company-paid medical and dental coverage with buy-up options Vision Company-paid life insurance and long-term disability insurance Supplemental life insurance available Short-term disability available FSA and HSA options 401(k) w/company matching and profit sharing Discretionary bonuses Education assistance

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for - The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to make life better for the people and to create remarkable experiences every day. We are just a different kind of company!One of Oregon's top employers has engaged our firm in their search for a high-level Administrative Assistant to join their team. This position will provide administrative support to the entire team be responsible for a wide range of administrative duties. If you enjoy working in a fast-paced environment with autonomy and for a company that prides themselves in giving back to their employees - we should talk!!Job Title: Administrative AssistantLocation: NW PortlandRequirements - What Matters MostA minimum of 2 years of related office experienceProficiency with MS Word, Excel and Outlook - QuickBooks is a plusExcellent written and verbal communications skillsHighly organized and able to handle multiple tasks simultaneouslyHigh attention to detailsAbility to prioritize and execute tasks with minimal supervisionKey ResponsibilitiesManage and maintain day to day activities and calendarMake domestic and internal travel arrangementsMeeting coordination, prepare agendas, schedule cateringProcess expense reports through Concur SolutionsPrepares reports and conduct research on an as needed basisAttend meetings and record minutesAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

HR Administrative Assistant to $26/hour! Our client, a retail and instillation company in Portland, Maine, is looking to add an HR Administrative Assistant to their team! In this role, you will be responsible for providing administrative support, and overall support for HR activities and processes with a focus on recruiting coordination, interview scheduling, database management and employee onboarding. The qualified candidate will have 1+ years of HR experience or internships, exhibit a willingness to learn and have a desire to take on projects. The ideal candidate will be thoughtful and detail oriented, flexible and be comfortable managing a wide variety of responsibilities with self-starter initiative. This is an excellent opportunity for someone who is looking to grow their HR career!Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Legacy HealthAdministrative Assistant - Emanuel Trauma CenterEqual Opportunity Employer/Vet/DisabledUS-OR-PORTLANDJob ID: 24-37511Type: Regular Full-TimeEmanuel Medical Ctr campusOverviewBeside our exceptional medical and administrative leaders stand assistants with superb tact, judgment and communication skills. They handle confidential and sensitive information, interact with all levels of hospital staff and coordinate a variety of department activities. If you possess these skills and want to join our mission of making life better for others, we invite you to consider this position. The Administrative Assistant provides confidential, complex and diversified support to Vice President(s), Director(s) or Medical Director(s) to relieve him or her of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. ResponsibilitiesAdministrative support for Director(s)/Medical Director(s)/Vice President(s)Maintains the calendar of the Director(s)/Medical Director(s)/Vice President(s), makes appointments, schedules and organizes meeting arrangements to make optimal use of his or her time.Makes travel arrangements for Director(s)/Medical Director(s)/VP(s) and professional staff.Attends meetings to take detailed minutes. May delegate responsibilities from meetings to departmental staff. Handles confidential or sensitive information pertinent to the department's operation.Develops, maintains, and archives Policy/Procedure as necessary for dept. Correspondence and reports produced, organized and distributed according to department and operating unit needs.Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology, from notes or dictation.Composes specialized and sensitive correspondence and reports.Operates standard office equipment such as typewriter, personal computer, facsimile, copier, adding machine, and multi-line telephone.Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendaring and project management software.Edits documents for grammar, punctuation, etc. Department records, files and logs maintained in a complete, current and accessible manner.Files, retrieves, reviews, responds to and distributes documents and/or correspondence which may be complex and confidential.Analyzes departmental data usually from a single source using routine data gathering and analytical procedures.May be responsible to prepare and audit payroll data in L-time or timesheets/timecards if applicable.Monitors and audits department budget. Facilitate communication between department members and with other customers to help meet management's objectives.Communicates departmental information to customers regarding department operations. Coordination of the work of other clerical and support staff according to department needs.Coordinates, trains, guides, and oversees the work of other department clerical personnel.Coordinates department activities within the scope of this position.QualificationsExperience:Five years experience in an administrative support role requiring discretion, judgment and performance of a wide range of secretarial/admin support functions is required. Hospital or healthcare experience preferred. Skills:Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently.Working knowledge of / ability to create presentations (charts, graphs of data, etc.) using computer software programs (i.e. Excel, PowerPoint, etc.)Ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.Ability to compose specialized or sensitive correspondence and reports.Ability to edit documents for grammar, punctuation, etc.Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership. LEGACY’S VALUES IN ACTION:Follows guidelines set forth in Legacy’s Values in Action PI239187628

Equal Opportunity Employer/Veterans/DisabledPortland State UniversityPosition Details Position Details Proposed Start Date04/01/2024Classification TitleOffice Specialist 2Working TitleECE Administrative CoordinatorDepartment270401 - EEN Electrical/Computer EngineeringPosition NumberD99542RepresentationOP - SEIU/OPEU Local 503Position FTE1.0End date, if applicable Position Summary Brief Description of PSU/School/DeptPortland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.Position SummaryThe Electrical & Computer Engineering Department seeks a collaborative problem-solver to join our administrative team as our Department Administrative Coordinator. This vital role requires a candidate with warm approachability combined with professional efficiency. The team member should be someone who enjoys learning, working collaboratively, and having ownership over tasks, curious, detail-oriented, and adaptable. There will be opportunities for cross-training and professional development, in addition to ownership of special projects. This is a great position for those who love to tackle a to-do list and feel rewarded when they overcome bureaucratic processes.The incumbent offers support to Department manager, Chair, and faculty with financial and operations administration. Among the main tasks, the incumbent in this position conducts purchasing, supports office administration, manages the contract process with the business office, serves as the travel Department administrator, and triages a variety of questions at our front desk.Primary areas of support include:Front Desk & Office OversightDepartmental purchasing, travel, and invoice processingRecord keeping and trackingData Collection and analysisFacilities requestsEvent Logistics SupportMaintain and update department websiteMinimum Qualifications from Classification Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.Additional Minimum Qualifications for this PositionProficient with MS Office (especially Excel), Google drive programs, editing and proofreading, basic math. The optimal candidate will be highly detailed and organized with their work product, as well as an active listener and a proactive problem solver. Solid interpersonal and communication skills and professional behavior are essential for this position.Preferred QualificationsBA/BS with at least 1 year of experience with financial transaction processing; previous academic experience.Key Cultural CompetenciesCreates an environment that acknowledges, encourages and celebrates differences.Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.Work Days/HoursM-F/8:30-5:00Total Compensation Range & Benefits StatementPer SEIU agreement, the starting hourly salary rate for this position is between $17.24 to $19.29 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities Supplemental Questions Required fields are indicated with an asterisk (*). * Please list the computer software you are prepared to use on the job (i.e., MS Word, Excel, Banner, etc.). For each, self-evaluate your skill level. (Open Ended Question) * Briefly describe how you prioritize and organize your work when you are in an environment with frequent interruptions and have competing priorities. (Open Ended Question) * How did you first find out about this position? PSU WebsiteIndeed.comHERCJobsUrban League of PortlandHispanic Metropolitan ChamberOregon Employment DepartmentSocial MediaPerson ReferralCareer BuilderGlass DoorOther - Please describe in the next Question If you selected Other, please describe. (Open Ended Question) Applicant Documents Required DocumentsResumeProfessional ReferencesOptional DocumentsPI239294858

Recovery Partners is a nationally licensed collection agency based in Scottsdale, AZ but all employees are fully remote and working from home nationwide. Great entry level opportunity!We specialize in Insurance Subrogation for major insurance carriers, with a team of 40+ collectors. In this role, you will be responsible for a variety of administrative duties to support operations.We are seeking a team player that comes to work with a positive attitude. This is a fully remote, work from home position requiring high-speed internet and a distraction-free workspace at home. We will supply all equipment needed to work from home. You will need to be a dependable employee that is self-motivated, coachable, and ready to learn!Requirements Previous experience with auto insurance or claims environment preferred. Duties will include gathering accident documentation from client systems and communicating directly with insurance carriers and clients, as neededStrong typing skillsExperience with Microsoft Office: Outlook, Word, and ExcelAbility to master multiple client systems and applications, tech-savvyAttention to detail and organizedGreat multitasker and able to prioritizeFlexible, adaptable, and willing to take on new tasks as neededProfessional communication skills, both written and verbalComfortable working independentlyBenefitsWork from Home environment, fully remote Generous Paid Time Off policy - 18 days per year Paid Holidays immediately upon hire! 7 standard holidays & 2 floating holidays of your choiceMedical, dental, and vision benefits available after 60 days of employment, including sponsored Life Insurance policy 401(k) with Company Matching - enrollment opens every quarter Flexible Schedules! Work directly with your manager to find the schedule that works best for youAvailable Office Hours: Monday to Friday - 6:00 AM to 8:00 PM (MST)*Must be able to pass background check*Salary up to $45,000 depending on experience

NorthWest Place; Portland's premier senior living community is currently seeking Receptionist with great customer service and communication skills, be able to respond calmly to emergencies, basic computer knowledge. This is a permanent part time position Saturday and Sunday shifts 7:00am-3:30pm. Saturday and Sunday shifts are quiet busy; supporting Dining Room and Kitchen with Breakfast, Lunch and Dinner Menus, setting up Activities like matinee movie or Rummikub and light cleaning of common area restrooms. On-call day and night shifts also available. We offer competitive wages, referral bonuses and so much more!

Future Administrative Support OpportunitiesClients located in Oregon and WashingtonUltimate Staffing is building a pipeline of Administrative Support, Data Entry, Customer Service and Human Resources Support professionals interested in new employment opportunities as our clients regularly have needs within these skill levels. If you are interested in being alerted when new opportunities arise, please apply now!On top of Administrative Support related roles, we also want to showcase the other types of positions that we are actively placing candidate's week after week. If you or someone in your network is seeking their next position, please reach out to myself at . I would love to connect and be the best resource to help navigate through this crazy market! Ultimate Staffing Specialization - temporary and direct hire• Clerical & Administrative• Customer Service• Receptionist• HR/Recruiting Roles• Marketing• Purchasing/Buyer**Seeking W2 applicants that are authorized to work in the United States without sponsorship. C2C contracting is not available at this time.**We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Provide administrative support for merchandising director. Provide leadership and training of key functions to the administrative assistants within the department. Coordinate communication between the division(s), brokers/vendors, buyers and the merchandising teams. Manage telephone coverage for the department. Role model and demonstrate the company s core values of respect, honesty, integrity, diversity, inclusion and safety. Minimum - Previous experience in an administrative support role- Ability to travel independently as needed- Flexibility to handle ever-changing scope of assignments and projects- Dedication to teamwork and a willingness to assist all members of the team- Excellent interpersonal skills, including oral and written communication, listening skills and diplomacy with people- Must be detail oriented- Self-directed in planning and organizing work processes- Ability to work with many other groups towards successful outcomes- Proven analytical and problem solving skills- Working knowledge of merchandising functions Desired - 2+ years office experience- Experience within other departments at Kroger - Working knowledge of Kroger systems- Provide administrative support and problem-solving assistance to members of the department including routine clerical duties and coordinating travel schedules- Ensure accurate, efficient processing and disposition of written correspondence and protect highly confidential and sensitive information- Provide project support, including proofreading, managing distribution lists, reports and records- Maintain and file numerous daily, period, quarterly and annual reports- Provide professional communication on a frequent basis to other G.O. departments, divisions and suppliers- Assist in the coordination of company activities- Demonstrate familiarity with corporate policies and procedures, the various operating units, organizational levels and reporting relationships- Must be able to perform the essential job functions of this position with or without reasonable accommodation

Duration: 12 months, possible extensionInterview Information: In-person interviewGeneral Information: Regular and predictable attendance is requiredCompletely understands techniques, standards and principles, concerning working with sensitive information in an office setting.Produces and issues credentials to comply with company requirements.Utilizes company standard office equipment and supplies.Meets customer requirements by deploying industry standard and government approved systems and devices. Verifies identification and proof of citizenship for export compliance.Performs on-line background checks of non-employees.Knowledge of record keeping requirements, pertinent databases, logs and records in compliance with company and regulatory requirements.Experienced with records and data management.Responds to authorized inquiries.Participates in cross-functional teams and special projects.Participates in the development of policies, procedures, and processes to ensure compliance with government and company requirements.Assists others with understanding of policies and procedures.Develops solutions to problems regarding the use of credentials to ensure protection of people, property and information.Provides quality customer service in fast-paced environment.Job specific tasks:Create / update / maintain - Non-client badge profilesConducts badging records profile auditsProcesses citations and enters data into databaseRequired skills:Attention to detail.Ability to multi task.Time management / scheduling / prioritizing and meeting deadlines.Customer service / communication.Data Entry and Document Management.Work independently and self - manage tasks to timelines.Computing skills / Office equipment.Organization- managing tasks, schedules, and information.Education / Experience: Education/experience typically acquired through advanced education (e.g. Bachelor)