Executive Assistant Salary in Missouri, USA

Our client, a local non-profit organization, is looking for an Administrative Assistant to join their team in the West County area! The ideal candidate will be highly skilled in Customer Service, Office skills and maintain professionalism at all times.Job Title: Administrative AssistantLocation: West St. Louis County- On-site OnlyStatus: Temp to HireSchedule: Mon - Fri, DaysCompensation: $22-24/hr based on experienceOverview of the Role:The Administrative Assistant role revolves around providing administrative assistance to the Chief of Staff, supporting the Chairman/CEO and President/COO, and overseeing administrative operations at our St. Louis headquarters. This position offers a valuable opportunity to hone administrative skills within a dynamic nonprofit environment.Key Responsibilities:• Collaborate with the Chief of Staff to organize schedules, including arranging individual appointments, group meetings, and events, both internal and external.• Manage logistics for Board Meetings and other gatherings, including printing and occasionally preparing materials and presentations.• Aid in internal and external communications as required by the Chief of Staff.• Assist executives with travel arrangements.• Support the planning and execution of team-building activities and special events.• Oversee office supplies inventory and ensure consistency across various locations.• Maintain the physical office space in collaboration with property management, IT, and HR.• Provide support to team members with various administrative tasks, such as mailings, gift orders, and procurement.• Manage incoming calls and messages, as well as welcoming guests and handle deliveries at HQ.• Maintain organized files on SharePoint.Qualifications:• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), with familiarity with Access or similar analytical tools being advantageous.• Strong attention to detail and proofreading skills.• Excellent interpersonal skills, with the ability to interact effectively with individuals at all organizational levels as well as external stakeholders.• Ability to maintain confidentiality.• Effective communication skills, both verbal and written.• Strong organizational skills with the capacity to manage multiple tasks and interruptions.• Familiarity with standard office equipment.• Mission-oriented mindset.Required Qualifications and Experience:• High school diploma or equivalent required, Bachelor's Degree preferred.• Proficiency in Microsoft Office Suite, SharePoint, and Zoom.• Minimum of 2 years of administrative support experience, demonstrating strong organizational skills, attention to detail, and communication abilities.• Flexibility and adaptability to evolving organizational needs.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Our client, a local non-profit organization, is looking for an Office Assistant/Clerk to join their team in the West County area! The ideal candidate will be highly skilled in Customer Service, Office skills and maintain professionalism at all times.Job Title: Office AssistantLocation: West St. Louis County- On-site OnlyStatus: Temp to HireSchedule: Mon - Fri, DaysCompensation: $20-22/hr based on experienceOverview of the Role:The Office Assistant role revolves around providing administrative assistance to the Chief of Staff, supporting the Chairman/CEO and President/COO, and overseeing administrative operations at our St. Louis headquarters. This position offers a valuable opportunity to hone administrative skills within a dynamic nonprofit environment.Key Responsibilities:• Collaborate with the Chief of Staff to organize schedules, including arranging individual appointments, group meetings, and events, both internal and external.• Manage logistics for Board Meetings and other gatherings, including printing and occasionally preparing materials and presentations.• Aid in internal and external communications as required by the Chief of Staff.• Assist executives with travel arrangements.• Support the planning and execution of team-building activities and special events.• Oversee office supplies inventory and ensure consistency across various locations.• Maintain the physical office space in collaboration with property management, IT, and HR.• Provide support to team members with various administrative tasks, such as mailings, gift orders, and procurement.• Manage incoming calls and messages, as well as welcoming guests and handle deliveries at HQ.• Maintain organized files on SharePoint.Qualifications:• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), with familiarity with Access or similar analytical tools being advantageous.• Strong attention to detail and proofreading skills.• Excellent interpersonal skills, with the ability to interact effectively with individuals at all organizational levels as well as external stakeholders.• Ability to maintain confidentiality.• Effective communication skills, both verbal and written.• Strong organizational skills with the capacity to manage multiple tasks and interruptions.• Familiarity with standard office equipment.• Mission-oriented mindset.Required Qualifications and Experience:• High school diploma or equivalent required, Bachelor's Degree preferred.• Proficiency in Microsoft Office Suite, SharePoint, and Zoom.• Minimum of 2 years of administrative support experience, demonstrating strong organizational skills, attention to detail, and communication abilities.• Flexibility and adaptability to evolving organizational needs.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

RESPONSIBILITIES:Kforce has a client that is seeking an Executive Assistant in Saint Louis, MO.Summary:The Executive Assistant will provide a wide range of trusted executive support to the Vice Chancellor. Responsibilities will include organizational and administrative support functions and require a high level of attention to detail, constituent service engagement, and critical thinking. The successful candidate will serve as a trusted assistant to key functions in the office.Primary Duties and Responsibilities: Provide high level executive administrative support to Vice Chancellor; Maintain calendars, schedule and support meetings, lectures, conferences, symposiums and seminars. Coordinate travel arrangements, including but not limited to visas, passports, itineraries, and expense reports; Maintains files and budgets, orders and maintains appropriate office supplies; Answers phone, screens and routes calls providing information about various projects, initiatives, and functions in operations; Attends meetings supporting the vice chancellor and prepares meeting minutes when appropriate; Performs a variety of support tasks necessary to create an effective and efficient, professional office environment Interact and engage with senior officers, community members, and other personnel (including respective administrative support professionals) on topics related to the business functions of the Office of the Vice Chancellor Manage schedule, prioritize functions and appointments. Provide material and background information to prepare Vice Chancellor for upcoming meetings and ensure meeting deadlines are communicated and attained Organize and manage logistics, travel, and reservations for vice chancellor and events/functions (e.g. receptions, dinners, conferences, and seminars) on and off the campusesREQUIREMENTS: High School diploma/GED plus 5 or more years of experience providing support to executive level personnel; College degree preferred Accurate typing skills, including statistical typing (60 or more wpm) and PC word processing experience Excellent knowledge and skills using Word, Excel, PowerPoint and Outlook or similar system; Workday experience is required The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future. We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave. Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

You deserve a job you love Volt is hiring for an Executive Assistant in Glendale/Burbank, CA. Ideally with previous Entertainment industry experience. Reduce your Commute (Hybrid opportunity- 4 days on-site, 1 day remote. Must be flexible with the department schedule and needed on-site). As an Executive Assistant you will: • Provides day-to-day administrative support to the Executive and team • Manage the planning, coordination, and execution of significant business travel (domestic and international), including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office • Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels • Interface directly with other senior executives and their support teams - your ability to work well with people on all levels is a very important part of your job; • Review your leader's schedule to build-in time for things like traveling to their next meeting • Understand the day's priorities so you can be strategic about managing daily tasks; • Schedule conference rooms, meetings and video chats • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles • Handle extremely confidential, sensitive information, remembering that the company is a publicly traded company • Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization • Act as "casual buyer" of all office supplies for the department, and manage purchase orders and vendor contracts • Prepare regular reports and summaries -- you'll have tasks that you "own" completely The ideal candidate will have: • 3 years of experience supporting an executive or several executives at the Director level or above • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary • Desire to immerse yourself fully and learn all aspects of your executive's business; • Ability to multi-task and prioritize deadlines/deliverables • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment • A calm head and steady hand to deal with the unexpected • Complete reliability handling confidential, often highly sensitive information; • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked • Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed • Very strong organizational skills and extreme attention to detail • A highly professional demeanor, positive outlook and a can-do attitude Pay Rate: $25.00-$27.00/hr *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Job ID : 420515

McCarthy Building Companies, Inc.High level administrative support to the Human Resources department, including HR Vice Presidents and Director on the Corporate Human Resources Team. Reporting & Working Relationships:Supports the overall HR department, members of HR leadership and teams as assignedSupports and interacts with all members of the departmentInteracts regularly with other region executives and corporate department headsWorks closely with other admins throughout the office Works closely with front desk receptionist Reports to Vice President of Total RewardsKey Responsibilities:Assist and support the department in preparing for meetings, including meeting materials, keeping track of meeting progress and follow up items and preparing/revising correspondence and other documents, as necessaryCoordinate department activities and event planning, including presentation support and designPlan, organize, and execute a wide range of events, including but not limited to corporate meetings, conferences, and social gatheringsCoordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, transportation, accommodations, and vendor managementOversee on-site event operations, including setup, registration, guest services, and troubleshooting to guarantee a positive attendee experienceEvaluate event success and gather feedback for continuous improvement, analyzing key performance metrics, and adjusting strategies as necessarySchedule, plan and coordinate internal meetings, lunches/dinners, interviews, video conferences and conference callsCompose and produce a variety of business correspondence, communications, reports, confidential documents and/or formsTrack, maintain and report on various data to support leadership teamNegotiate and administer contract and/or agreementsPrepare and process expense reportsHigh- level calendar and schedule managementCoordinate travel flights and accommodationsReview and reconcile office and vendor invoicesOrder office supplies as neededOther tasks and duties as assignedQualifications:3-5 years of administrative support experienceAble to assist multiple team members with competing priorities and meet deadlinesDue to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is criticalHigh proficiency with Outlook, Word, Excel, PowerPoint and various Adobe programsExperience in working in a fast-paced environment with the ability to meet daily deadlinesAbility to adapt to changes effectively, maintaining composure and flexibilityStrong problem solving skills and a proactive approach to overcoming challengesStrong attention to detail and solid follow throughAbility to write and communicate effectively McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.PI240829882

OFFICE LOCATIONThis position must be located in the DC Metro Area and are able to commute to the Arlington Office#LI-HYBRID#PDNWHO WE AREThe mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."WHAT WE CAN ACHIEVE TOGETHERThe Gift Planning Administrative Assistant, a vital member of the Gift Planning Analytics and Support team, provides administrative support for the Gift Planning department. The individual(s) in this role serves as initial point of contact for gift planning inquiries and donors via mail, phone, web and other sources and assigns a high volume of gift planning inquiries received via web/email/mail for fundraiser follow-up. The position requires frequent interaction with staff throughout development and with vendors and staff in other Conservancy offices. Tasks may include managing meeting logistics, preparing presentations and reports, drafting general and gift correspondence, and other written materials, arranging travel, purchasing supplies and assisting with prospect research. In addition, daily utilization of TNC's constituent relationship management system (CRMS) database is required as well as regular in-office time to assist with the handling of donor funds.WE'RE LOOKING FOR YOUWe're looking for someone who is passionate, motivated, and a proactive and open communicator to support an array of fundraising activities. GPAA support enables our fundraisers to raise approximately $200 million in deferred and complex gifts annually that has enabled the protection of more than 100 million acres of land as well as cutting-edge scientific research, collaborations with indigenous communities and diverse constituencies, and most recently striving to address global challenges such as climate change. Come join TNC and apply today!WHAT YOU'LL BRING Bachelor's degree and 1-year experience or equivalent combination. Experience managing diverse activities to meet deadlines. Experience providing administrative support. Experience working and communicating with a wide range of people. Experience in business writing, editing, and proofreading. Experience analyzing available information for the purpose of preparing reports and solving problems. "Customer service" skills and focus Organizational skills and attention to detail.WHAT WE BRINGSince 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.SALARY INFORMATIONThe starting pay range for a candidate selected for this position is generally within the range of $45,600 - $67,050 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.APPLY NOWTo apply for job ID 55152, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact [email protected] Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.The successful applicant must meet the requirements of The Nature Conservancy's background screening process.Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.An attractive salary and benefits package is part of TNC's value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible. Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we're registered as a Non-government Organization and established as an employer. This may mean we're unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.PDN-9c0da6d9-8d2d-4825-8646-0cab741103be

OFFICE LOCATIONThis position must be located in the DC Metro Area and are able to commute to the Arlington Office#LI-HYBRID#PDNWHO WE AREThe mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."WHAT WE CAN ACHIEVE TOGETHERThe Gift Planning Administrative Assistant, a vital member of the Gift Planning Analytics and Support team, provides administrative support for the Gift Planning department. The individual(s) in this role serves as initial point of contact for gift planning inquiries and donors via mail, phone, web and other sources and assigns a high volume of gift planning inquiries received via web/email/mail for fundraiser follow-up. The position requires frequent interaction with staff throughout development and with vendors and staff in other Conservancy offices. Tasks may include managing meeting logistics, preparing presentations and reports, drafting general and gift correspondence, and other written materials, arranging travel, purchasing supplies and assisting with prospect research. In addition, daily utilization of TNC's constituent relationship management system (CRMS) database is required as well as regular in-office time to assist with the handling of donor funds.WE'RE LOOKING FOR YOUWe're looking for someone who is passionate, motivated, and a proactive and open communicator to support an array of fundraising activities. GPAA support enables our fundraisers to raise approximately $200 million in deferred and complex gifts annually that has enabled the protection of more than 100 million acres of land as well as cutting-edge scientific research, collaborations with indigenous communities and diverse constituencies, and most recently striving to address global challenges such as climate change. Come join TNC and apply today!WHAT YOU'LL BRING Bachelor's degree and 1-year experience or equivalent combination. Experience managing diverse activities to meet deadlines. Experience providing administrative support. Experience working and communicating with a wide range of people. Experience in business writing, editing, and proofreading. Experience analyzing available information for the purpose of preparing reports and solving problems. "Customer service" skills and focus Organizational skills and attention to detail.WHAT WE BRINGSince 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.SALARY INFORMATIONThe starting pay range for a candidate selected for this position is generally within the range of $45,600 - $67,050 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.APPLY NOWTo apply for job ID 55152, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact [email protected] Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.The successful applicant must meet the requirements of The Nature Conservancy's background screening process.Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.An attractive salary and benefits package is part of TNC's value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible. Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we're registered as a Non-government Organization and established as an employer. This may mean we're unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.PDN-9c0da6d9-9e39-44ae-8a79-5b0001a506d3

OFFICE LOCATIONThis position must be located in the DC Metro Area and are able to commute to the Arlington Office#LI-HYBRID#PDNWHO WE AREThe mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."WHAT WE CAN ACHIEVE TOGETHERThe Gift Planning Administrative Assistant, a vital member of the Gift Planning Analytics and Support team, provides administrative support for the Gift Planning department. The individual(s) in this role serves as initial point of contact for gift planning inquiries and donors via mail, phone, web and other sources and assigns a high volume of gift planning inquiries received via web/email/mail for fundraiser follow-up. The position requires frequent interaction with staff throughout development and with vendors and staff in other Conservancy offices. Tasks may include managing meeting logistics, preparing presentations and reports, drafting general and gift correspondence, and other written materials, arranging travel, purchasing supplies and assisting with prospect research. In addition, daily utilization of TNC's constituent relationship management system (CRMS) database is required as well as regular in-office time to assist with the handling of donor funds.WE'RE LOOKING FOR YOUWe're looking for someone who is passionate, motivated, and a proactive and open communicator to support an array of fundraising activities. GPAA support enables our fundraisers to raise approximately $200 million in deferred and complex gifts annually that has enabled the protection of more than 100 million acres of land as well as cutting-edge scientific research, collaborations with indigenous communities and diverse constituencies, and most recently striving to address global challenges such as climate change. Come join TNC and apply today!WHAT YOU'LL BRING Bachelor's degree and 1-year experience or equivalent combination. Experience managing diverse activities to meet deadlines. Experience providing administrative support. Experience working and communicating with a wide range of people. Experience in business writing, editing, and proofreading. Experience analyzing available information for the purpose of preparing reports and solving problems. "Customer service" skills and focus Organizational skills and attention to detail.WHAT WE BRINGSince 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.SALARY INFORMATIONThe starting pay range for a candidate selected for this position is generally within the range of $45,600 - $67,050 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.APPLY NOWTo apply for job ID 55152, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact [email protected] Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.The successful applicant must meet the requirements of The Nature Conservancy's background screening process.Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.An attractive salary and benefits package is part of TNC's value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible. Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we're registered as a Non-government Organization and established as an employer. This may mean we're unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.PDN-9c0da6d9-ae09-4bbd-b630-e22ba577307c

Our client in Madison, WI is looking to add a 100% Remote Administrative Assistant to join their team! This role is a 6+ month long contract with potential to extend. Our client is looking for candidates that have previous expereince with administrative duties, excellent communication both written and verbal, and ability to work with minimal supervision. Candidates with experience with organizing training's are desired.Job Duties* Develops and/or maintains moderately complex computer applications, including documents, forms, spreadsheets, charts, graphics, and presentations, and databases. Establishes and maintains supervisor and/or business group filing system for business records. May provide back-up administrative support to other business groups or company executives.* Corresponds and maintains positive and effective relationships with internal personnel, outside agencies, vendors, and other organizations. Handles a variety of information requests, and gives and takes messages for supervisor and business group.* Utilizing appropriate judgment, opens, reviews, and routes mail; handles and composes administrative correspondence, such as emails, letters, memos, reports, and summaries, including some of a sensitive nature. Transcribes meeting notes, business documentation, and handwritten information, and proofs documents. Processes confidential information and documents, and handles confidential matters with discretion.* Coordinates business travel arrangements, including itinerary, registration, transportation, and accommodations. Arranges and coordinates internal and external meetings, including meeting materials, facility, equipment, and technology arrangements.* Performs special projects as assigned, including coordinating, preparing and assisting with reports and summary information, including operating reports and strategic plans, assisting with budgets, and the research and compilation of information.* Assists supervisor and business group to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses. Processes invoices, vouchers, requisitions, and expense reports for supervisor and business groupBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs.Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com We look forward to working with you.Beacon Hill. Employing the Future (TM)

Job Description Summary The Assistant Housekeeping Director assists in directing the housekeeping team to ensure clean, orderly, and attractive conditions of the hotel.Job DescriptionOperational/Functional• Work with Executive Housekeeper in supervising the housekeeping staff• Establish standards and procedures for work of housekeeping staff. Schedule to ensure adequate service• Inspect and evaluate physical condition of establishment• Submit to Engineering & Management work orders for painting, repairs, furnishings, relocation of equipment, and reallocation of space• Investigate new and improved cleaning instruments and methods• Assist in selection and purchase of new furnishings• Establish and maintain cost control systems for staffing linen inventories and cleaning supplies• Enforce policies and procedures• Ensure that quality services are rendered in meeting guest needs and that guest relations are enhanced• Schedule staff according to labor standards and forecasted occupancy• Maintain room quality based on resort objectives• Monitor and maintain level of cleanliness in rooms, storage areas, laundry, restrooms and public areas• May assist with other duties as assignedFinancial Management• Assist the Executive Housekeeper in the development of the department's annual budget. Monitors performance against planManaging your Team• Attract, retain, and motivate the best talent• Ensure that employees are advised of deficiencies and instructed on corrective action. • Ensure all staff is properly trained and has the tools and equipment needed to effectively carry out their respective job duties.• Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with company rules and policies. Alert management of potentially serious issues. • Responsible for monitoring, measuring, and recognizing performance of team members who directly report to the role and indirect reports• Support, comply and promote company initiative, policies and guidelines.• Handle employee issues in a professional and timely mannerLeading with Passion• Responsible for ensuring success through the eyes of employees, guests, and owners• Utilize and collaborate with resources across different departments and corporate office• Capable of influencing employees to perform to their highest standard and establishing a trusting environment to enrich the culture• Focus on the mission and well-being of the department, hotel, and company as a whole• Lead by example and operate with integrity and respect • Inspire your team to embrace and demonstrate our values and GUEST People Standards Additional Job Information/Anticipated Pay Range 3-4 years of hotel housekeeping experienceTrack record of delivering exceptional guest and client experienceCommunication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.Reading and writing abilities are utilized often when completing paperwork and management reports, interpreting results, giving and receiving instructions, and trainingMathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.Problem solving, reasoning, motivating, organizational and training abilities are used often.May be required to work nights, weekends, and/or holidays.Excellent organizational skillsAppropriate professional appearance and demeanorProficient in Microsoft Word, Excel and PowerPoint Benefits Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:Medical, Dental and Vision InsuranceHealth Savings Account with Company Match401(k) Retirement Plan with Company MatchPaid Vacation and Sick DaysSonesta Hotel DiscountsEducational AssistancePaid Parental LeaveCompany Paid Life InsuranceCompany Paid Short Term and Long Term Disability InsuranceVarious Employee Perks and Discounts Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.