ESSENTIAL JOB FUNCTIONS: Works under an assigned supervisor to perform standard accounting operation functions to ensure accurate data is inputted into the accounts payable, receivable and budget information. Assists in monitoring and reviewing contracts and payments for proper documentation and authorization. Audits and processes various check requests including payroll deductions. Processes payments to check requests and purchase orders. Logs, monitors, and follows-up with the appropriate parties regarding returned checks. Processes tax exempt forms, W-9 forms, and void check authorized transactions. Performs daily check distribution from the daily batch report. Verifies available funds in the financial system including encumbered line, service center, account and contract balance. Monitors and tracks new contracts and changes to existing contracts. Processes and posts releases retainage payments based on established policy and contract agreement. Converts retainage to certificate of deposit or escrow accounts. Researches vendor information discrepancies. Establishes and makes requested changes to petty cash accounts. Audits and posts travel journal entries and expense reports to ensure compliance with established travel policy. Performs monthly field audits and reconciliation of petty cash funds. Processes authorized journal entries relating to Accounts Payable. Creates and prepares a variety of correspondence, memoranda, spreadsheets, and reports by utilizing various computer applications. Interacts and communicates verbally and in writing with management and other staff members on a variety of issues and concerns OTHER FUNCTIONS: 1. Performs various other clerical duties as needed.2. Performs additional functions (essential and otherwise) which may be assigned. TYPICAL PHYSICAL DEMANDS: Primarily desk work. Must be able to communicate both verbally and in writing. Requires the ability operate a computer, telephone, photocopier, calculator and other typical office equipment. Requires the ability to key up to 20 invoices per hour or 150 invoices per day which involves repetitive motion if assigned to the Finance Division. Requires the ability to lift and carry objects such as boxes of paperwork weighing up to 15 lbs. TYPICAL WORKING CONDITIONS: Majority of the work is performed in an office environment. MINIMUM QUALIFICATIONS: Bachelor's Degree in Accounting, Finance, Business Administration or related field and two (2) years professional experience in Accounting or Finance; or any combination of experience and training which enables one to perform the essential job functions. Working knowledge of software application programs, including Microsoft Office Suite and Oracle applications strongly preferred. The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire. The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at [email protected]

Controller

Green Dot Public Schools Tennessee, Memphis

ABOUT GREEN DOT TENNESSEEGreen Dot Public Schools is a non-profit organization with a mission to help transform the landscape of public education so all students graduate prepared for college, leadership and life. Green Dot operates 5 public charter schools in Memphis, Tennessee. All of our schools are purposefully located in highest-need communities, are publically funded and free to attend. We currently employ more than 200 dedicated, mission-driven employees to serve more than 2,300 students. Our academic model is designed to create high-performing learning environments that meet student needs. We take the time to learn each student's needs, and work with parents, teachers and counselors to help all students succeed.In June 2024, Green Dot Tennessee will bring many resources in-house, including finance. This change is a pivotal moment for Green Dot Tennessee to build new capabilities designed to empower and support our schools here in Memphis.OPPORTUNITYThe Controller plays a critical role in supporting Green Dot's mission to prepare students for college, leadership, and life. The Controller oversees a multitude of financial operations, ensuring accurate recording and analysis of transactions while maintaining compliance with accounting standards. They lead a team, provide financial leadership, and implement internal controls. The role includes strategic financial management and collaboration with external auditors to support the organization's financial health and objectives. This position is part of the Strategy and Operations team and reports to the Managing Director of Finance. This is a role serving as part of Green Dot Tennessee's central office team, based in Memphis. There is flexibility to work from home part of the time but the Controller must be located in the state of Tennessee and able to get to Memphis on an as-needed basis for meetings.ESSENTIAL RESPONSIBILITIESGeneral Ledger Accounting Services:Ensure integrity and timely processing of all financial transactions, and recording into the General Ledger, according to GAAP and Finance and Accounting Policies. Support and oversee work of the accounting staff.Review reconciliations for complex transactions and funding streams, and provide support to all other accountants.Oversee monthly and quarterly closings and preparation of supporting schedules.Review bank reconciliations, inter-company transfers, and reserve transfers.Oversee preparation and submission of reports to the appropriate authorizers and state of Tennessee.Review audited financial statements, in collaboration with the auditors, on a nonprofit accounting standard as governed by the GASB in accordance with GAAP.Lead the accounting team in reconciling state apportionment revenues and related cash receipts monthly and annually during the year end close process. Provide financial accounting and reporting oversight.Accounting Processes, Policies, and Systems:Perform process evaluation, improvement and documentation of general accounting, accounts payable, and cash disbursement procedures.Lead annual audit process in conjunction with external auditors; manage the assembling of schedules and documents for annual audit, 990 and tax returns; draft annual financial statements.Ensure compliance with GAAP, fiscal policies, and general audit guidelines.Own finance and accounting procedures, promoting efficiency and accuracy to ensure an always effective and up-to-date GDPST Finance and Accounting Policies manual.Implement and provide ongoing maintenance to GDPST's financial system configurations seeking to optimize and streamline functions.Collaborate with the Chief Strategy Officer and Managing Director of Finance to manage the annual audit process.Perform special projects and other duties as assigned.Grant Accounting Services:Collaborate with program managers and the Managing Director of Finance to develop detailed grant budgets, ensuring alignment with the organization's financial goals and objectives. Address any compliance issues promptly.Oversee the team in conducting variance analysis and work with program managers to address any discrepancies.Proactively work with authorizers to ensure grant drawdown efficiency.Facilitate and support external auditors during grant-specific audits.Provide guidance to the grant accountants in grant management, reporting, and closeout services.Accounts Payable and Financial Operations:Provide high-level oversight and support to the AP team for accounts payable activities.Ensure that the AP team complies with GDPST policies and applicable rules and regulations (i.e. procurement policies, acceptable use of public funds, etc.).Lead the AP team in improving and optimizing internal financial operations.Leadership and Training:Act as a leader within the finance team, fostering a collaborative and high-performance culture.Provide training to the team, ensuring consistent and accurate financial practices.Promote and lead an environment of continuous improvement.QUALIFICATIONSThe minimum qualifications for this position are:At least seven years of progressive professional work experience in accounting or a related fieldA Bachelor's Degree or higher from an accredited college or university in accounting, business administration, or a related field.CPA required, MBA preferred.Experience managing the implementation of new accounting systems and proceduresMust have knowledge of procedures and internal controls of GAAP.Preference for experience with non-profit audits, including Federal, State, and Local compliance.Demonstrated leadership managing teams.Experience with NetSuite or Sage Intacct preferred but not requiredPass a TB test and background check at time of offer.In addition, the following standards will generally define the successful candidate:Ability to maintain positive relations with colleagues at all levels-including central office staff and school-site administrators and staffAbility to simultaneously manage multiple projects, while maintaining a firm grasp of individual project details; meeting and/or exceeding project goals with the highest qualityHigh level of personal responsibility, a growth mindset, and an A+ work ethicDependability, humility, a sense of humor, and a rock-solid commitment to Green Dot's mission and the communities we serveThe information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job.COMPENSATIONThe starting salary range for this role is $100,000 - $120,000. Please note that candidates who are new to their role or newly promoted can expect offers between the minimum and the mid-point of the range. To allow for salary progression over time, offers at the top of the range are rare. Individual education and experience will be considered when issuing offers.