Administrative Salary in Memphis, TN

Job Description Summary Provides administrative support, with the majority of duties being high level administrative tasks, which may include planning/coordinating large events, meetings or conferences, screening inquiries or complaints as well as projects, and space planning. Performs budget preparation, scheduling, reporting and tracking information, a wide variety of complex meeting prep/presentations, as well as editing and composing correspondence. Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures.This role is hybrid with 3 days per week required in a nearby Cigna office, and the remaining time work from home.Responsibilities Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and WordPerforms meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed. May include large meetings or events with senior leaders, brokers, and clientsSupports local community and civic affairs events, assisting with event planning, management, and break downAssists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversightOrder all office supplies and promotional items and maintain the budget for management monthly and year-endAssists with printing requests, including printing, binding, and shipping materialsMay support segment-level administrative services projects in partnership with other local officesCommunicates professionally and collaborates with internal matrix partners, brokers, and clientsBackup other administrative professionals when neededPerforms additional responsibilities as assignedQualifications Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferredPrevious experience with office or facility management preferredStrong computer based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferredHealth insurance background with general understanding of the overall sales process and knowledge of Salesforce.comStrong written & verbal communication skillsStrong problem-solving and analytical skillsDetail oriented with exceptional follow-up skillsAbility to work in a production-like, fast paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.Strong organizational skills with the ability to work both independently and in a team environmentAbility to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions.Budgeting or accounting experience preferredProject management experience preferredHigh School Diploma requiredIf you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.About Cigna Healthcare Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws. If you require reasonable accommodation in completing the online application process, please email: [email protected] for support. Do not email [email protected] for an update on your application or to provide your resume as you will not receive a response. The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Part-Time Administrative PoolEmployee Classification: Other AdministrativeInstitution: Southwest Tennessee Community CollegeDepartment: VariousCampus Location: STCC - Multiple Campus LocationsJob SummaryThe Administrative pool position is a part-time position that will report to various departments on the campus. This is a pool position that is posted to keep a steady flow of applicants in que for interviews. ​The Administrative position is responsible for providing personal secretarial services such as office administrative duties from general to complex critical duties. May oversee, coordinate the flow, or check work of student workers. May operate a word processor, computer terminal, microcomputer, facsimile machine, copy machine, or memory typewriter. Tasks may include screening calls, managing calendars, making travel arrangements, planning meetings and events, maintaining files, preparing minutes of meetings, editing various documents; and, communicating with all levels of internal management and staff, students, community representatives and vendors.Job DutiesAnswers multi-line telephone, providing accurate and efficient information/assistance and/or appropriate referral on incoming calls. Processes invoices and expense reports, including tracking departmental expenses. Prepare presentations and draft correspondence, internal memorandums and email communication. Coordinates the processing of consultant agreements with appropriate internal stakeholders.Assists in planning and execution of department events.Archives print and online news hits about the College.Monitors community events calendars and activities.Maintains efficient filing system. Works with other departments of the college to provide assistance. Reads incoming mail and processes mail and other college forms for office staff; performs standard office duties as appropriate.Composes routine and non-routine correspondence independently.May perform other duties as assigned.Minimum QualificationsHigh school diploma or equivalent.Preferred QualificationsAssociate's Degree in Business Administration or equivalent experience as an Office Manager in an academic environment.Knowledge, Skills, and AbilitiesKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.Knowledge of modern office practices, procedures and equipment.Skill in word processing.Ability to use business English effectively.Ability to calculate arithmetic accurately.Ability to establish and maintain effective working relationships.Ability to express ideas clearly and concisely.Ability to manage office effectively.Ability to take and transcribe dictation at a working rate of speed either by notes or machine. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Senior Administrative AssistantEmployee Classification: Other ProfessionalsInstitution: Southwest Tennessee Community CollegeDepartment: Business and FinanceCampus Location: STCC - Union Avenue CampusJob SummaryThis is a full-time, support position reporting to the Chief Financial Officer which provides administrative support for effective, efficient and successful divisional operation. This position supports the Chief Financial Officer and all leadership in the Finance division.Job DutiesResponds to varied requests for information. May gather information for grants, or other document preparation, investigates student complaints or researches data to support students, faculty and staff.Serves as the Finance Office public and departmental point of contact, handling communications and inquiries to completion.Manages CFO schedule and all Finance meeting planning and logistics.Maintains minutes of staff meetings and Planning and Budget Council.Provides outstanding customer service and effective communications and follow-up to faculty, staff, students and general public.Opens, logs, sorts, and tracks disbursement of all mail, including maintenance of a check log.Handles multiple projects simultaneously.Furnishes and obtains information from other administrators around the College to facilitate work within the division/department.Monitors the Finance budgets using the Banner system and Excel.Maintains divisional websites.Maintains current contact distribution and contact lists.Tracks information requests and deadlines for the CFO and Finance area.Record retention point of contact for Finance division.Efficiently manages records and files.Assists in significant projects in the Finance area, conducting research as needed.Prepares PowerPoint presentations and meeting materials.May assist in the evaluation of the performance of student workers and provide feedback on vendorsOrder supplies as needed for the CFO and other Finance areas.Initiates electronic form submissions for invoice payment, purchase requisitions, HR actions, etc.Prepares mass communications to students regarding stale-dated checks and other communicationsMaintains the organization chart for Finance.Handles travel arrangements and reimbursements.Handles special arrangements for meetings, events, and workshops.May perform other duties as assigned.Minimum QualificationsHigh School Diploma (Associate or Bachelor degree preferred).Associate's Degree or equivalent experience. Minimum of six (6) or more years' experience in an office setting (experience in higher education office preferred).Working knowledge of Microsoft Word, PowerPoint, Visio and Excel Software.Excellent human relations skills.Excellent time management and organizational skills.Excellent written and oral communication skills.A background check will be required for the successful candidate. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Executive Administrative Assistant - Student AffairsEmployee Classification: Other ProfessionalsInstitution: Southwest Tennessee Community CollegeDepartment: Student AffairsCampus Location: STCC - Union Avenue CampusJob SummaryThis is a full-time, support position reporting to the Vice President of Student Services Administration and provides office and clerical support for effective, efficient and successful operation of the office. Job DutiesServes as Office Receptionist and answers/appropriately handles/routes telephone calls.Manages schedule and calendar and sets meetings as directed.Provides outstanding customer service to faculty, staff, students and general public.Opens, logs-in, sorts, and logs-out all mail.Prepares and processes routine business forms and paperwork associated with Vice President's office.Efficiently manages files.Effectively communicates with and provides follow-up with students, faculty, staff and the public.Handles travel arrangements.Provides word processing.Handles special arrangements for meetings, events, and workshops.May perform other duties as assigned.Minimum QualificationsHigh School Diploma (Associate or Bachelor degree preferred). Four (4) or more years' experience in an office setting (experience in higher education office preferred). Working knowledge of Microsoft Word, PowerPoint and Excel Software. Excellent human relations skills. Excellent time management and organizational skills. Excellent communication skills. A background check will be required for the successful candidate. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Administrative Assistant 3Employee Classification: Clerical & SecretarialInstitution: Southwest Tennessee Community CollegeDepartment: Social and Behavioral SciencesCampus Location: STCC - Union Avenue CampusJob SummaryThis is a full-time, support position reporting to the Department Chair Administration and provides office and clerical support for effective, efficient, and successful operation of the office. Job DutiesServes as Office Receptionist and answers/appropriately handles/routes telephone calls.Manages schedule and calendar and sets meetings as directed.Provides outstanding customer service to faculty, staff, students, and general public.Opens, logs-in, sorts, and logs-out all mail.Prepares and processes routine business forms and paperwork associated with Vice President's office.Efficiently manages files.Effectively communicates with and provides follow-up with students, faculty, staff, and the public.Handles travel arrangements and reimbursements.Provides word processing.Handles special arrangements for meetings, events, and workshops.Maintains current contact distribution and contact lists.May perform other duties as assigned.Minimum QualificationsHigh School Diploma (Associate or Bachelor degree preferred). Four (4) or more years' experience in an office setting (experience in higher education office preferred). Working knowledge of Microsoft Word, PowerPoint and Excel Software. Excellent human relations skills. Excellent time management and organizational skills. Excellent communication skills. A background check will be required for the successful candidate. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Administrative Assistant - Service Industry - Memphis / West TN Salary $20.00 - $22.00 / HR + Benefits in the Memphis, TN area We are recruiting an Administrative Assistantfor this growing company that offers quality parts and expert services for Industrial Equipment. In this office administration role, you will be working with the management team, and you will help with the day-to-day planning for this fast-paced company while ensuring everything goes smoothly.Your responsibilities as Administrative Assistantwill be to route callers to their appropriate destination, receive various office deliveries and greet and assist visitors. You will also be responsible for monitoring, maintaining, and ordering inventory of various supplies that will, for example, include uniforms, office supplies, kitchen supplies, & business cards.As the Administrative Assistant, you'll coordinate meetings including scheduling caterers, ordering delivery for weekly lunch meetings, setting up conference calls and creating Teams meetings on various calendars. In addition to keeping the administrative tasks flowing smoothly, you will utilize your excellent reporting skills to keep management and sales teams up to date on various activities. Other administrative duties include maintaining the CRM call activity logs and potential leads. You will ensure company success by keeping operations and office moving efficiently.Requirements for this Administrative Assistant position:• High School Diploma• Previous experience in a similar role• Exceptional oral and written communication skills• Strong computer skills including Microsoft Office Suite / e-mail system• Effectively manage multi-tasking• Prior experience with creating reports and pivot tables in excel.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Administrative Assistant IIEmployee Classification: Clerical & SecretarialInstitution: Southwest Tennessee Community CollegeDepartment: Human ResourcesCampus Location: STCC - Union Avenue CampusJob SummaryProvides the Human Resources department with advanced administrative support. Responsibilities include managing daily operations for the department and providing administrative support to the Vice President of People and Culture. Job DutiesUnder general supervision of the Vice President of People and Culture, administers the operations of the department ensuring conformity to policies, procedures, and resolving complex problems. Analyzes department operations, prepares reports including conclusions and recommendations for change.Maintains and manages the Vice President of People and Culture's calendar, including scheduling both internal and external appointments and meetings. Arranges travel, conferences, special events and other business activities. Submits and reconciles expense reports.Monitors progress of department programs and projects and apprises the Vice President of People and Culture of progress toward and attainment of goals. Manages special department projects. Assists in formation of ad hoc committees and monitors progress toward completion of assigned tasks. Ensures that committee reports and recommendations are submitted in a timely manner. Follows up with implementation, as appropriate.Maintains current knowledge of all applicable policies and procedures.Serves as the liaison between the department and internal stakeholders, and external entities. Assists internal stakeholders and responds to all inquiries/questions, in-person, written and telephonic, timely and appropriately, providing information or referring them to the appropriate person. Answers questions on human resources practices, processes, and policies; escalating complex issues as required.Assists with processing and managing employee job changes, including hiring, promotion, demotion, transfer, changes in job classifications, and other employment-related matters.Maintains and replenishes office supplies, inventory, equipment, and other essentials. Initiates and processes department purchases, requisitions, and payments. Manage vendor contracts, corresponding with vendors regarding invoices, tracking and reconciling budget lines.Assists in development, preparation and delivery of reports, publications, speeches, presentations, official correspondence, etc., as needed or as assigned. Assists in assembling information for various reports and projects. Edits internal correspondence and documents; designs presentations and may create drafts of department publications.Provide general office management and clerical assistance with copying, printing documents, filing and maintaining records. For maintenance and repair of equipment and facilities, submit service requests as needed and liaise accordingly regarding department needs.May supervise students.Minimum QualificationsRequires a high school diploma or equivalent. Requires three or more years of relevant experience. Computer software proficiency Microsoft Office programs including Word, Teams, SharePoint, PowerPoint, Outlook, OneDrive, and Excel. Preferred QualificationsWorking knowledge of Human Resources and the Tennessee Board of Regents policies, practices, rules, and regulations. Proficiency with HRIS. Experience processing personnel transactions in a Human Capital Management system. Familiarity with Banner, Dynamic Forms, DocuSign, and other web-based systems. Comprehensive understanding of local, state, and federal employment laws. PHR or equivalent certification. Knowledge, Skills, and AbilitiesAbility to establish and maintain effective working relationships across the organization and with varied groups, demonstrating effective interpersonal and communication skills. Ability to work independently and demonstrate initiative. Ability to be detailed oriented despite competing priorities/deadlines. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Demonstrated ability to follow-through and follow-up in a timely manner. Knowledge of basic office workflows. Knowledge of basic office filing systems. Ability to enter data accurately, timely and consistently. Must possess sound judgement, be discreet and able to maintain confidentiality. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Boise Cascade Company has been in the business of manufacturing wood products and distributing building materials for over half a century. We are one of the largest producers of engineered wood products and plywood in North America and a leading U.S. wholesale distributor of building materials. Because our business is built on relationships, our associates are critical to our success. We are committed to investing in them and that is why we offer a comprehensive benefits package designed to have a positive impact on all areas on your life – from health and well-being, career, and community, to financial security and personal safety, with many benefits beginning on your first day of employment. Please review the responsibilities and needed qualifications below and apply today!     Boise Cascade has an exciting opening for an Administrative Technician!  Responsibilities Administrative Technicians perform support functions for one or more staff in one or more functional areas. Completes, organizes and coordinates data, information, and activities for the functional area and cross-functional areas. Role may require specific knowledge of functional area processes, procedures, products, policies and programs. Administrative Technician duties may include compiling information, writing, editing, proofreading documents and reports; answering mail and phone inquiries; scheduling or planning meetings; making travel arrangements; completing expense reports; filing and data entry; maintaining office inventories and supplies. Role may prepare briefs, outlines, agendas, and presentations from publications, regulations, and documents. Responsive to internal and external customer needs. Role may perform HR support at location. Demonstrate strong commitment to safety, quality, environmental awareness, and continuous process improvement. Perform other duties and responsibilities as assigned.  Qualifications  Basic Qualifications: HS Diploma, GED, or two (2) years equivalent work experience. Office environment with minimal physical exertion.    Preferred Qualifications: General office experience and basic operation of standard office equipment. Role requires knowledge of basic accounting and Microsoft Office. Requires effective communication, interpersonal, organizational, and technical skills and proficient computer skills. Typically more than three (3) years experience in job related function.   Our Benefits Medical + Dental + Vision Flexible Spending Accounts + HRA  401(k) Retirement Savings Annual Incentives  Paid Time Off (20/yr) and holidays (10/yr) Paid Parental Leave Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Administrative

Company DescriptionThe uncompromised high-quality standards have made Nestlé Pure Life a trusted pure quality water brand for generations for more than 20 years. Our rigorous quality-checking and purification process makes sure every drop meets our high safety standards and tastes great. It's this quality and purity that families trust.Role DescriptionThis is a part-time remote role for an Executive Administrative Assistant at Nestlé Waters, USA. As an Executive Administrative Assistant, you will provide comprehensive support to executives and senior management. Your day-to-day tasks may involve managing schedules, coordinating meetings and events, preparing reports and presentations, and handling confidential information.QualificationsMinimum of 3 years of experience as an administrative assistantExcellent organizational and time management skillsStrong communication and interpersonal abilitiesProficiency in Microsoft Office SuiteAttention to detail and accuracyAbility to handle multiple tasks and prioritize effectivelyDiscretion and confidentialityAbility to work independently and collaboratively as part of a teamAdditional qualifications and experience may be preferred depending on the specific requirements of the role.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Administrative Assistant 3 - Institutional Advancement and Resource DevelopmentEmployee Classification: Other ProfessionalsInstitution: Southwest Tennessee Community CollegeDepartment: Institutional Advancement and Resource DevelopmentCampus Location: STCC - Union Avenue CampusJob SummaryThe Administrative Assistant for Institutional Advancement and Resource Development a vital role in supporting the Advancement operations, including communications and constituent relations. The Advancement Administrative Assistant is responsible for providing donor/constituent database management and administrative support for the Advancement office, including, but not limited to daily data entry, reports, and logistical coordination of various Advancement related events and activities. The Administrative Assistant will maintain all donor files, including individual, foundation, corporate donors, and maintain confidentiality of donor information. This position requires a minimum of 37.5 hours per week. Normal hours are Monday - Friday 8:00am - 4:30pm. Additional hours may be required.Job DutiesHave a thorough understanding of the constituent database, Raiser's Edge, and can use it effectively and efficiently.Manage a calendar for the Vice President of Institutional Advancement including travel, meetings and submitting expenses.Work alongside Institutional Advancement to create mailing lists, email lists, and other reports and queries from the database in a timely manner.Support Advancement in meeting and appointment scheduling.Assist with other Advancement projects and programs, including occasional evening programs and eventsAssists in the solicitation of donations on behalf of the Southwest Tennessee Community College Foundation including but not limited to annual campaigns, alumni campaigns, business campaigns, and capital campaigns.Create and manage Event Records and update attendee records for events.Maintain and manage office inventory.Summarizes programs, reports, or other information for supervisor and staff.Maintains and monitors budget expenditures and makes reports as required.Assist with administrative details associated with the Advancement, Communications and Marketing, and Fundraising Committees of the Board of Trustees, including scheduling meetings and preparing and distributing notices, agendas, and minutes.Adhere to the University's database standards to ensure consistency among all records in the database.Adhere to USPS standards for mailing addresses for properly addressing envelopes and letters.Continually create, update, and correct database records in accordance with the current database standards.May perform other duties as assigned.Minimum QualificationsAny combination equivalent to an associate degree in computer information, communications, business or related field and three (3) years of increasingly responsible secretarial or administrative support experience including public contact.A background check will be required for the successful candidate.Knowledge, Skills, and AbilitiesKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.Knowledge of modern office practices, procedures and equipment.Skill in word processing.Skill in excellent oral and written communication.Ability to use business English effectively.Ability to calculate arithmetic accurately.Ability to establish and maintain effective working relationships.Ability to express ideas clearly and concisely. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.