Administrative Salary in Illinois, USA

DepartmentBSD HGD - AdministrationAbout the DepartmentThe Department of Human Genetics is the home within the Division of Biological Sciences for the study of basic principles of genetics and genomics as applied to human evolution, health, and disease. We provide broad training in field work, experimental genetics and genomics, statistical and population genetics, bioinformatics, and clinical molecular genetics. Our faculty bridge between basic and clinical research, and perform studies in people as well as in animal and cell models, and train students for careers in academia, industry, and medicine. The highly focused and integrated research in HG has resulted in extensive networks of collaboration among our faculty, as well as with faculty in other departments and divisions of the university.Science, including genetics, plays a central role in many crucial issues of our time. We are committed to generating rigorous scientific knowledge, training future scientists, and preparing our students to be well-informed citizens in a democratic society. We have an unwavering commitment to diversity, inclusion, free expression, and open discourse. These values are at the core of our roles as scientists, as teachers, and as citizens of a free society.Job SummaryThis job provides administrative support within the Department of Human Genetics, which consists of faculty, administrative and research staff as well as students and visitors. This role will interact with and support multiple faculty members on a regular basis as well as members of their lab. This role will also assist other administrative staff with day-to-day operations, financial transactions, reporting, projects, events/meetings, and will interact with centralized offices throughout the University of Chicago. The ideal candidate will maintain a professional demeanor, work well under time sensitive deadlines, exhibit good communication skills, be well organized, utilize available resources, and be able to prioritize requests from multiple people.ResponsibilitiesProvide administrative support to multiple faculty members within the department.Process reimbursements/payments for faculty, staff and students.Maintain calendars / conference room schedules.Coordinate meetings within the department - food orders, room set up.Assist with the preparation of presentations, reports and correspondence.Coordinate travel arrangements and itineraries.Assist with organizing ad hoc and regular departmental events.Assist with seminar series speakers.Coordinate the visits of speakers and others to the department: Prepare itineraries, assist visitors with travel arrangements, process travel reimbursements.May assist with maintenance of the department website and email distribution lists.Provide coverage for other administrative staff as needed.Check and distribute mail, order office supplies as needed.Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.Performs other related work as needed.Minimum QualificationsEducation:Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).---Work Experience:Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.---Certifications:---Preferred QualificationsExperience:Previous Administrative Assistant experience - meeting planning/set up, reimbursement processing, maintaining calendars, travel arrangements and itineraries.Knowledge of Buysite and GEMS or similar reimbursement/payment systems.Familiarity with central administration within a complex research university environment.Preferred CompetenciesExcellent verbal and written communication skills.Excellent interpersonal and customer service skills.Ability to handle public contacts with courtesy, clarity, and diplomacy.Ability to handle sensitive and confidential situations and information with absolute discretion.Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.Excellent problem-solving skills.Ability to use appropriate resources to resolve an issue. Ability to follow an issue through to resolution.Considerable skill in working both independently and as a team member. Ability to take initiative and organize and complete projects with minimal supervision required. Proficiency with word processing applications, spreadsheets and databases.Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent).Working ConditionsOffice environment.In Person (not remote).Application DocumentsCV/Resume (required)Cover letter (required)When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.Job FamilyAdministration & ManagementRole ImpactIndividual ContributorFLSA StatusNon-ExemptPay FrequencyBiweeklyScheduled Weekly Hours40Benefits EligibleYesDrug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPosting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

OVERVIEWThe Cook County Bureau of Administration is seeking an Administrative Director in the Department of Transport andHighways that will provide technical, administrative and managerial direction to the various Divisions of theAdministrative and Fiscal Bureau of the Transportation and Highways Department.Cook County offers great benefits and the chance to participate in a strong tradition of public service. Cook County ishome to more than five million residents, roughly 45% of Illinois' population. Cook County Government provides a rangeof vital services and programs that enhance the quality of life for residents across the region. These services range fromhealth care to urban planning. Cook County is committed to empowering its employees to bring our constituents thebest that public service has to offer.WHY PURSUE A CAREER WITH COOK COUNTY?In addition to providing employees with a challenging, rewarding environment for career and personal growth, we areproud to also offer some of the best benefits in the public sphere, including: Top Tier Medical Benefits: Medical Plans, Prescription Drug Benefit, Dental Plans, Vision Plan and 7 Additionalvoluntary benefit plans Flexible Teleworking Options Generous, Flexible Paid Time Off (13 paid designated holidays; Minimum of 10 vacation days annually; Up to 4personal days annually; and Paid sick leave) Pension Plan Financial Support Programs and Resources: Life Insurance, Flexible Spending Accounts - Dependent Day Care,Commuter Benefits, Discounted Parking, PSLF Eligibility, Deferred Compensation and Education Tuition Stipend Health/Wellness Perks: Flexible Spending Accounts-Health Care, Employee Assistance Program and MyHealthConnections wellness program.Please review carefully the Employee Benefits page. For benefits questions contact Risk Management at 312-603-6385or email [email protected] OF COOK COUNTY: Serves 5.28 million residents of Chicago and its inner suburbso 2nd largest county in Americao Larger than 27 states Cook County employs over 22,000 employees who work in a variety of skilled jobs and trades.o Nearly 80% unionized workforceo 15 unions representedo 63 separate collective bargaining agreements Highway - Cook County maintains almost 600 miles of roads and highways. Land - Cook County assesses the value of more than 1.5 million parcels of taxable land and collects anddistributes tax funds as a service for local government taxing bodies. Safety - Cook County provides vital services to local government, from conducting elections in suburban areasto offering 911 services in unincorporated areas and municipalities.LOCATION:Located in the Loop District of downtown Chicago, one of the most formidable business districts in the world, the areahas an astounding number of cultural foundations, stunning parks such as Millennial Park and Maggie Daley Park, stepsaway from the Chicago Riverwalk, award-winning restaurants and plenty of shopping! In addition, Chicago is servicedby multiple bus and train lines for public transportation from the suburbs to the city, taxis are plentiful, public parkinggarages for motorist, and bicycle share rentals and local bike lanes for bicyclist.ROLE SUMMARYUnder the general direction of the Superintendent of Transportation and Highways, performs a dual role by overseeingthe day to day operations of the Transportation and Highways Department Personnel and Fiscal Management &Administrative Services Divisions, which include Employment & Labor, Payroll, Technical Reproduction Services andGeneral Records. Plans, coordinates and supervises all activities related to human resources management, hiring andlabor/union relations within the Department of Transportation and Highways, covering nearly 380 employees; inaddition, functions as Chief Financial Officer for the Department, responsible for the agency's annual budget and thereceipt and expenditure of State motor fuel taxes, among other assets. Acts as liaison between the Department ofTransportation and Highways and other County agencies, such as Comptroller's Office, Purchasing, County Auditor andHuman Resources. Formulates and implements policies and procedures relative to the above, as well as ensuring theDepartment's compliance with state, federal and professional standards applicable to areas as described. Ensures theconfidentiality of employment, hiring, disciplinary and related activities; confers with union officials and States Attorney,and advises the Superintendent in related matters.KEY RESPONSIBILITIES AND DUTIES:Provides overall technical, administrative and managerial direction to the various Divisions of the Administrative and Fiscal Bureau of the Transportation and Highways Department. Consults with Superintendent of Transportation and Highways to plan, develop and execute programs, policies and procedures relative to the Bureau and the Department's overall goals and objectives. Responsible for the financial monitoring of four funds (i.e. Transportation and Highways Department operating budget, Motor Fuel Tax Fund, Township Fund and Expressway Construction Fund) administered by the Department of Transportation and Highways. Examines engineering agreements and billings from consultants, contractors, utilities and other governmental agencies. Prepares and submits intergovernmental billing statements. Calculates and analyzes the financial condition of the Motor Fuel Tax Fund. Forecasts revenues and expenditures to the Motor Fuel Tax Fund.Acts as a liaison between the Department of Transportation and Highways and Comptroller's Office, Purchasing Department, and County Auditor. May represent the Superintendent in matters pertaining to fiscal operations of the Department. Interacts with other Bureau Chiefs in matters related to operations of the Department of Highways. Provides technical expertise and administrative direction in all matters pertaining to operations under the Bureau. Recommends new work methods, acquisition of equipment and personnel, long range goals and objectives; consults with Division managers and staff to coordinate operations and ensure the timely and effective delivery of services and reports. Supervises and oversees payroll activities for the Department, authorizes payrolls and ensures accurate distribution of funds. Oversees the Department's General Records Division. Responsible for storing, organizing and retrieving archived plans, records, blueprints and other documents. Organizes and oversees confidential assignment, transfer, promotion and separation of new and current highway employees; responsible for efficient operations of Employment Division in staffing all Cook County Transportation and Highways Department offices and field divisions with qualified personnel. Processes, maintains and reviews confidential personnel files for Transportation and Highways employees, including information regarding education, background, work experience, performance, absenteeism, and disciplinary reports to determine personnel suitability for promotions and transfers; ensures the integrity and confidentiality of personnel files. Services as representative for the Transportation and Highways Department in employee grievance and disciplinary hearings for union and non-union employees, as well as in all related labor negotiations. Implements the grievance and disciplinary actions procedures for all employees, recommends final action to Superintendent for approval; ensures both Transportation and Highways Department policies and union contracts are upheld. Supervises the Division of Technical Services and the performance of staff engaged in field and in-house activities.As chairman of the department's safety committee, reviews highway operations to ensure that a safe and healthy work environment is maintained for employees according to state, federal and department policy.Develops and recommends new goals and long-range planning strategies for Employment Division relative to the Transportation and Highways Department's overall mission and objectives; confers and advises Superintendent of Transportation and Highways in adopting new policies and procedures regarding employee related issues. Participates in recruitment, selection and hiring of job applicants for positions in the Cook County Department of Transportation and Highways. Works in unison with the Bureau of Human Resources to ensure compliance with Shakman Decree and to acquire qualified personnel through formulating job descriptions and job postings based on applicable criteria.KNOWLEDGE, SKILLS AND ABILITIES:An exceptionally high degree of administrative and analytic skills applicable to the day to day management of multiple divisions of a large, technical services department such as Cook County Transportation and Highways, and requiring a thorough understanding of financial and budgetary matters and operations, as well as human resources issues pertaining to hiring, employment, labor relations and discipline. Knowledge of accepted accounting principles, concepts and methods, including but not limited to income statements, audit procedures, and statement of changes in financial position. Ability to plan, organize and propose changes to a $20 million plus budget.Skill in directing the activities of professional, technical and other support personnel engaged in a variety of tasks, especially as relate to records management, reproductive services, financial operations, payroll and all aspects of human resources. Skill in coordinating multiple projects simultaneously. Ability to understand and apply a wide range of state, federal and professional standards and guidelines in the execution of assigned duties. Ability to communicate effectively, verbally and in writing with engineering and other technical personnel in matters pertaining to Department affairs. Skill in developing policies, programs and procedures relative to large-scale projects, especially in connection with Department goals and objectives. Ability to deal in a tactful, effective and confidential manner with employee and employment records, consult with attorneys and union representatives in labor and disciplinary matters, and relate to employees at all levels of skill and education. Ability to understand and interpret County rules and guidelines, as well as the County's Human Resources Ordinance, and explains same to others. Ability to represent the Department in meetings with other County officials. Ability to review, interpret and recommend changes to Transportation and Highways Department policy where needed. MINIMUM QUALIFICATIONS: Graduation from an accredited college or university with a Bachelor's degree, PLUS a minimum of three (3) years' experience providing administrative oversight and guidance in a large organization OR, an equivalent combination of professional work experience, training and education. PREFERRED QUALIFICATIONS: Master's degree in Accounting, Finance, Business Management, Human Resources or other applicable field of study. Five (5) years highly responsible experience providing administrative oversight, managerial direction, or technical or financial guidance to a large organization as well as human resources issues pertaining to hiring, employment, labor relations and discipline. PHYSICAL REQUIREMENTS: Light Work Light Work involves exerting up to 20 pounds of force occasionally or up to 10 pounds of force frequently, or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. Even though the weight lifted may be only a negligible amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling materials even though the weight of the materials is negligible.The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed asa complete list of the many duties normally to be performed under a job title or those to be performed temporarilyoutside an employee's normal line of work.EMPLOYMENT TERMSRESIDENCY REQUIREMENT: Pursuant to the Shakman Consent Decree, Supplemental Relief Order and the Cook County Personnel Rules, this position is exempt from the County's career service rules, is at-will and political reasons or factors may be considered when taking any employment action. As an employee in a Shakman Exempt Position, if you donot currently live in Cook County, you will have six (6) months from date of hire to establish actual residency within Cook County.

DepartmentBSD OBG - Gyn OncAbout the DepartmentThe Department of Obstetrics and Gynecology has 114 clinical providers, providing care at the main hospital in Hyde Park and seven off site locations. We have More than 60,000 outpatient visits, 25,000 ultrasound visits, 2,800 deliveries, 3,000 gynecological surgeries per year. Teaching, research and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, Ci3, which focuses on reproductive policy and innovations in sexual and reproductive health. A subspecialty within OB/GYN, the Section of Gynecologic Oncology is comprised of 10 attending physicians, 4 physician assistants, 4 chemotherapy nurses, clinical fellows, and support staff. The section provides care in outpatient clinics located in Hyde Park, River East, Orland Park, New Lenox, Arlington Heights, and Schererville, Indiana.Job SummaryThe job provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services. Provides administrative support for faculty and advanced practice providers. Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary. Manages Qgenda, the department's scheduling system - assists with scheduling requests and running reports. Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries. Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Coordinates special projects as directed by section administrators. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports. Performs other related work as needed.ResponsibilitiesMeet with assigned faculty regularly.Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary.Coordinates information flow from the faculty's office.Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.Performs high-level administrative duties in support of office functions.Manages special projects as assigned.Complete follow-up and referral physician management, internal and external (to Department) and a national and international database management.Oversees the providers service calendar within our provider's software by way of creating, monitoring, and editing the schedule when necessary.Resolves many office problems independently and facilitates solutions, conferring with the section administrator to resolve the most complex issues.Monitors and reconciles accounts.Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel.Maintain and track reimbursement for travel, meeting, registration, organization dues, and mileage.Composes and edits correspondence and other documents.Coordinates logistics of major events.Schedules diverse and complex appointments, meetings, and travel arrangementsMay manage special projects or functions related to the business of the organizational unit.Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.Performs other related work as needed.Minimum QualificationsEducation:Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).---Work Experience:Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.---Certifications:---Preferred QualificationsExperience:Previous administrative experience strongly preferred.Familiarity with central administration within a complex research university environment strongly preferred.Previous experience in the OB/GYN field strongly preferred.Considerable skill in working both independently and as a team member.Computer knowledge sufficient to use many diverse administrative computer applications.Knowledge of word processing, graphics, data management and spreadsheet software.Extensive project management skills required; experience at negotiating in order to accomplish goals.Ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations.Previous Electronic Medical Record (EMR) experience strongly preferred.Experience with Epic, QGenda, SharePoint and Visio computer programs strongly preferred.Experience with website management and content strongly preferred.Preferred CompetenciesAbility to work independently in an organized manner prioritizing the work of multiple projects.Ability to manage a large volume of work often restricted by deadlines.Ability to use appropriate resources to resolve an issue.Ability to follow an issue through to resolution.Excellent interpersonal and customer service skillsAbility to handle public contract with courtesy, clarity, and diplomacy.Ability to handle sensitive and confidential situations and information with absolute discretion.Ability to take initiative and organize and complete projects with minimal supervision.High level of attention to detail.Excellent problem-solving skills.Excellent organization and ability to prioritize.Proven ability to manage high profile meetings and events.Strong communication skills, verbal, written and presentation.Working ConditionsOffice Setting.Application DocumentsResume (required)Cover Letter (required)When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.Job FamilyAdministration & ManagementRole ImpactIndividual ContributorFLSA StatusNon-ExemptPay FrequencyBiweeklyScheduled Weekly Hours40Benefits EligibleYesDrug Test RequiredYesHealth Screen RequiredYesMotor Vehicle Record Inquiry RequiredNoPosting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Job Title: Administrative AssistantLocation: Chicago, IL4x in officeJob Overview: We are seeking a proactive and personable Administrative Assistant to support a team of approximately 4 Managing Directors based in our Chicago office. The ideal candidate will have prior experience managing heavy domestic and international travel arrangements, with a focus on calendar management, itinerary planning, and logistical coordination. Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite are essential for success in this role. Event management experience is preferred, and proficiency in Customer Relationship Management (CRM) software is a plus. The Administrative Assistant will play a crucial role in ensuring the efficient operation of the team and providing high-quality administrative support to facilitate their success.Responsibilities:Calendar Management: Coordinate and manage complex calendars for the Managing Directors, including scheduling meetings, conference calls, and appointments, ensuring accuracy and efficiency.Travel Coordination: Arrange domestic and international travel accommodations, including flights, hotels, ground transportation, and visas, while optimizing itineraries and adhering to travel policies and budgets.Itinerary Planning: Prepare detailed travel itineraries and agendas, providing essential information such as meeting locations, contact details, and relevant documents, to ensure smooth travel experiences for the team.Logistical Support: Provide logistical support for team meetings, conferences, and events, including venue selection, catering arrangements, audiovisual setup, and coordination with external vendors.Communication Management: Serve as a primary point of contact for internal and external stakeholders, screening calls, responding to inquiries, and handling correspondence in a professional and timely manner.Document Preparation: Prepare and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint), ensuring accuracy and consistency in branding and messaging.Data Management: Maintain and update contact lists, client databases, and project files using CRM software, ensuring data integrity and accessibility for the team.Administrative Support: Provide general administrative support to the Managing Directors, including expense reporting, invoice processing, and office supply management, to facilitate their day-to-day activities.Qualifications:Experience: Minimum of 3-5 years of experience as an Administrative Assistant, with prior experience supporting multiple executives or a team of professionals.Travel Experience: Proven experience managing complex domestic and international travel arrangements, including itinerary planning, visa processing, and travel logistics.Event Management: Preferred experience in planning and coordinating corporate events, conferences, or meetings, with strong organizational and multitasking abilities.Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Experience with CRM software is preferred.Personality Traits: Personable, friendly, and proactive attitude with excellent interpersonal skills and the ability to work effectively in a team-oriented environment.Organizational Skills: Strong attention to detail, ability to prioritize tasks, and manage multiple deadlines in a fast-paced environment.Compensation:70k-80k base + bonus + OTComprehensive benefits packageOpportunities for professional development and growth

We are looking for an Administrative Assistant to join our team in Chicago, Illinois!As the Administrative Assistant, reporting to the VP of Food Safety Quality and Regulatory Affairs, you will support leadership with various confidential administrative duties. You will communicate and support individuals at all levels within the organization, industry, and community.Position Responsibilities:Assists in drafting, proofing, and editing various communicationsCommunicates in a highly professional manner with individuals at all levels in the organization, industry, and community.Creates, proofs, and distributes Power Point presentations for various audiencesProvides general office support for assigned function, including ensuring efficient and professional operation of office, always exercising discretion and diplomacyProvides administrative support including calendar management, meeting, travel coordination, processing of expense reports and invoices and various other administrative duties, all with a sense of urgency and confidentialityIdentify administrative continuous improvements and develop tools to assist department staff in their effectivenessSupport payment of department invoices through the department's bill payment tool and SAP may be neededSupport department document retention process and systemsManages the utilization and ordering of office supplies, including special requestsPosition QualificationsHigh School Diploma required.3+ years of administrative experience supporting multiple leadersStrong digital fluency in MS Teams and PowerPoint.Working knowledge of Microsoft Outlook, Excel, Concur, and Word and other systems as neededHigh learning agility and ability to work in a fast-paced team environment and demonstrate a high degree of tact, discretion, flexibility, and diplomacyDemonstrated ability to produce quality, timely and accurate work under short time constraintsDemonstrated ability to communicate in a professional manner both written and verbal.Must be able to handle company confidential information and data requiring highest degree of attention to preserve confidentialityStrong attention to detailTime management, organization and prioritization abilities required, including the ability to manage multiple priorities with limited directionWe require applicants for this role to be legally authorized to work in the United States without requiring employer sponsorship either now or in the future.This position is usually in the office Monday - Friday (with some remote flexibility those days). Some weekend and evenings required for updating travel arrangements for leadership.Our benefits include medical, dental, vision, 15 vacation days, 6 additional days off and 10 paid holidays. Check out our 401k plan too! Conagra will match 100% up to the first 6% of pay you save. The company will also provide a 3% non-elective contribution to your account regardless of your participation (that's 9%)!#LI-MH1#LI-ASSOCIATEOur Benefits:We care about your total well-being and will support you with the following, subject to your location and role:Health: Medical, dental and vision insurance, company-paid life, accident and disability insuranceWealth: great pay, incentive opportunity, matching 401(k) and stock purchase planGrowth: online courses, virtual and classroom development experiencesBalance: paid-time off, parental leave, flexible work-schedules (subject to your location and role)Our Company:Conagra Brands is one ofNorth America'sleading branded food companies. We have a rich heritage of making great food, and a team that's passionate about innovation and growth. Conagra offers choices for every occasion through iconic brands, such as Birds Eye,Marie Callender's, Banquet, Healthy Choice, Slim Jim, Reddi-wip, and Vlasic, and emerging brands, including Angie's BOOMCHICKAPOP, Duke's, Earth Balance, Gardein, and Frontera.We pride ourselves on having the most impactful, energized and inclusive culture in the food industry. For more information, visitwww.conagrabrands.com.Conagra Brandsis an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law. PDN-9bc9671d-52a5-4a9a-80d5-94c8a7641bbe

As the Administrative Assistant, you'll step into a central role within the Leadership Office, providing essential support in coordinating administrative duties, streamlining schedules, and fostering seamless communication among team members. Your role demands exceptional organization, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow!ResponsibilitiesProvide administrative support to the Leadership team, including calendar management, meeting scheduling, and travel logistics.Assist in preparing and organizing materials for meetings, presentations, and reports.Manage routine correspondence and communications on behalf of the leadership office.Act as a liaison between the leadership office and other departments, ensuring effective communication and collaboration.Facilitate internal/external communication, responding to inquiries, and managing email correspondence.Assist in coordinating and scheduling executive team meetings and events.Manage and organize documents, files, and records for the executive office.Ensure proper filing and maintenance of confidential information.Assist in coordinating travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as needed.Manage personal appointments, reservations, and other commitments for executives.Assist with personal errands and tasks as needed.Handle personal correspondence and communication.Coordinate household services, repairs, and maintenance.Assist with event planning and coordination for personal or family-related activities.Support the team with special projects, research, and other initiatives as assigned.Collaborate with other administrative staff to ensure seamless workflow within the executive office.Ideal ExperienceBachelor's degree preferred.Experience as an Administrative Assistant or Personal Assistant, preferably in a corporate setting.Strong organizational and time-management skills.Excellent communication and interpersonal skills.Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro.Ability to maintain confidentiality and handle sensitive information with discretion.#117563The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

LaSalle Network is currently hiring for a vibrant and community-oriented Jewish organization based in the heart of Chicago. Committed to serving their community with dedication and compassion, they strive to uphold Jewish values while adapting to modern needs. The organization provides a wide range of services and programs aimed at enriching the lives of individuals and families within the community. Our client is seeking a highly organized and detail-oriented Administrative Coordinator to join their team. The ideal candidate will be passionate about the organization's mission and values and dedicated to supporting the team in achieving their goals. As an Administrative Coordinator, you will play a crucial role in coordinating office activities and providing administrative support to this organization's entire staff. Administrative Coordinator Responsibilities:Coordinate administrative activities to ensure the smooth operation of the office, including scheduling appointments, managing calendars and coordinating meetingsServe as the primary point of contact for internal and external inquiries, providing information and assistance as neededMaintain organized and up-to-date filing systems, both physical and digital, ensuring easy retrieval of documents as neededAssist with the preparation and distribution of internal and external communications, such as newsletters, announcements and event invitationsHelp plan and coordinate events and programs hosted by the organization, including logistics, reservations and attendee communicationsAssist with basic accounting tasks, such as processing invoices, tracking expenses and reconciling accountsPerform general office duties, such as ordering supplies, maintaining office equipment and keeping the office environment tidy and welcomingUphold confidentiality and discretion in handling sensitive information and communicationsAdministrative Coordinator Requirements:Strong organizational skills and attention to detail, with the ability to prioritize and multitask effectively in a fast-paced environmentExcellent communication skills, both written and verbal, with a friendly and professional demeanorProficiency in Microsoft Office Suite and other relevant software applications, with the ability to quickly learn new systems as neededPrevious experience in an administrative support role preferred, particularly in a nonprofit or religious organizationKnowledge of Jewish customs and practices preferred, with a commitment to respecting and upholding these values in the workplaceAbility to work independently with minimal supervision, while also being a collaborative team playerFlexibility and adaptability to handle changing priorities and unexpected challengesCommitment to maintaining a positive and welcoming atmosphere within the organizationIf you are passionate about making a difference in the lives of others and eager to support our client's mission, we encourage you to apply for this position. Please submit your resume and a cover letter outlining your qualifications and interest in the role. We look forward to hearing from you! Thank you, Courtney Ward Senior Project Manager LaSalle NetworkLaSalle Network is an Equal Opportunity Employer m/f/d/v. LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.

Role: Administrative AssistantWe are searching for an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.Key Responsibilities:Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is well-informed.Proactively managing the partner's schedule, anticipating potential conflicts, and optimizing time management.Offering executive-level administrative assistance, including email management, drafting communications, organizing files, handling invoices, expenses, and tax documents, as well as preparing presentations.Maintaining and updating calendars and promptly communicating any adjustments.Providing administrative support for various business needs, including travel arrangements and liaising with accounting professionals for monthly reporting.Ideal Candidate Traits:Proactive, detail-oriented, and highly organized with excellent multitasking abilities.Demonstrates tact, diplomacy, and discretion, especially when dealing with sensitive information.Strong communication skills, capable of engaging with individuals at all levels, particularly senior executives.Dedicated, persistent, and known for providing reliable support.Possesses a deep understanding of the business, enabling effective prioritization and problem-solving.Comfortable with technology, including Microsoft Office Suite and travel/expense systems like SAP Concur.Works well both independently and collaboratively, adaptable to changing priorities.Exhibits professionalism, good judgment, and confidentiality in all interactions.Capable of handling tasks with accuracy, attention to detail, and efficiency.Skilled in research, problem-solving, and conflict resolution.Willing to collaborate with other administrative team members and provide backup support as needed.Requirements:Bachelor's DegreeMinimum 2-3 years of Administrative experienceExperience working in financial services preferableProficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and SharePointFamiliarity with SAP Concur preferredStrong interpersonal and communication skillsAbility to prioritize tasks, meet deadlines, and adapt to changing prioritiesTech-savvy and proactive in improving efficiency with available toolsWorks well in a team environment and provides support as necessary.Compensation and Schedule:Compensation range: $70 - $80K + discretionary bonusSchedule: 4-5 days a week, hours 8-5 pm

Job Title: Administrative Assistant Department:Administrative ServicesReports to: Director, Administrative ServicesEffective Date:April 15, 2024Riley Safer Holmes & Cancila LLP (RSHC) is a diverse, service?oriented, and technologically sophisticated firm that is committed to providing legal and client service at the highest levels. We have a national litigation and transactional practice with more than 90 lawyers in offices located in Chicago, San Francisco, Irvine, Ann Arbor, and New York. Founded March 1, 2016, our partnership features leaders in many fields of litigation and transactions including class actions, white collar, product liability, real estate, intellectual property, mergers & acquisitions, and general litigation.RSHC seeks an Administrative Assistant to provide a variety of administrative support to the firm's attorneys in an environment where superior client service is emphasized and practiced.Essential Duties and Responsibilities*:Draft shell pleadings, discovery responses, engagement letters, and correspondence. In addition, editing, proofreading, and formatting documents to conform to firm and legal styles.Prepare correspondence, memoranda, and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.). Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority. Redlining Documents.Communicate with clients, courts, and vendors.Collaborate with billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.Prepare attorney expense reimbursements and process client-related vendor invoices for payment.Create hearing, deposition, and trial binders.Sort, open, prioritize, and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary.Coordinate attorneys' firm and client-related meeting set-ups, including but not limited to conference calls, zoom meetings, and in-person meetings.Maintain calendar and contacts for attorneys which include meetings, calls, deadlines, etc.Maintain physical files and electronic filing system via NetDocs.Perform document conversions, i.e., PDF to Word, etc.Input attorney time into the time entry program.Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.Coordinate prints, scans, and duplicating projects with Document Production department.Coordinate travel arrangements (air, hotel, rail, car rental, and car services).Coordinate the New Matter Intake process. Prepare, finalize, and distribute new client engagement letters, new business memos, etc. including follow-up with client to ensure receipt of fully executed Engagement Letter. Initiate Conflicts Checks.Prepare inactive case files and attorney materials for hard-copy archives and off-site storage.Perform other related duties, special projects, and assignments as required. Assist other administrative assistants in back-up support and vacation coverage.* This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.Competencies:Ability to communicate clearly and coherently, interpreting information and adapting communication to suit situations and audience needs.Works well independently as well as effectively within a team.Works well under pressure.Demonstrates ability to communicate effectively and professionally in a fast-paced and deadline driven environment.Demonstrates effective interpersonal and communication skills, both verbal and in writing.Great client service skills, including being comfortable interacting with firm clients.Have good organizational skills, prioritize workload, and have a strong attention to detail.Must be able to follow directions.Possesses sound business judgment.Proven ability to multi-task.Demonstrate initiative to anticipate lawyers' needs.Qualifications and Requirements:Bachelor's degree from four-year college or relevant experience.At least 3-5 years of legal secretary and/or administrative experience.Experience with supporting litigation practice, including court rules, and e-filing procedures.Must have strong ability to format documents in MS Office programs including Word, Excel, and PowerPoint.Demonstrated proficiency in NetDocuments, Microsoft Excel, Outlook, and PowerPoint.Proficiency in Outlook and database applications and ability to adapt to new software programs.Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast- paced environment, and the ability to manage confidential information with discretion.Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.Ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment.Must have superior attention to detail and an ability to multi-task in a fast-paced, deadline- driven environment.High degree of motivation, with a driving sense of responsibility, accountability, and responsiveness.Flexible and willing to work hours needed to fulfill the responsibilities of the position.Salary Range: $60k-$85kThe position is full-time non-exempt and requires standard employment screens, including a background check of educational, employment, and criminal histories. RSHC offers a comprehensive benefit package which includes medical, dental, vision, life insurance, short- term and long-term disability, and 401k.RSHC is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. RSHC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.No calls or solicitations from recruiters accepted

By joining our team, you'll be part of our life-changing Mission and Vision. You'll work in a truly inclusive environment where diversity and equity are championed through words and actions. You'll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You'll play a role in something that's never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes - as we Advance Human Ability, together.Job Description SummaryThe Administrative Coordinator will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for assigned department.The Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.The Administrative Coordinator will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.Job DescriptionThe Administrative Coordinator:Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.Reporting RelationshipsReporting relationships will vary according to departmental administrative structure.Knowledge, Skills & Abilities RequiredMinimum 1 year of college or other equivalent post high school experience.Minimum 3 years of experience in a general office environment with gradually increasing responsibility.Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.Working ConditionsNormal office environment with little or no exposure to dust or extreme temperature.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.Equal Employment Opportunity ShirleyRyan AbilityLab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.