Administrative Salary in Amherst, NY

Job no: 520978Work type: Staff Full TimeLocation: UMass AmherstDepartment: Recreation & WellbeingUnion: PSUCategories: Administrative & Office Support, Facilities/GroundsAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job Summary Under general direction from the Director of Campus Recreation the Associate Director for Facilities and Operations provides leadership for daily management and oversight of recreation facilities, professional staff, and student employees overseeing the operations of those facilities. Essential Functions Supervision of facility management and maintenance for the Recreation Center, Recreation Turf Fields, and Recreation Grass Fields.  Work in collaboration with Athletics for facility management and maintenance for Boyden Gymnasium, Boyden Pool, Hicks Pool, and Tennis Facility. Serve as liaison to Athletics, Alterations, Building Maintenance, Custodial and Grounds, UMPD, Parking, and Sustainability. Leads all Risk Management functions in collaboration with the Associate Director for Programming and Student Development. Provide leadership for professional staff overseeing student staff and day to day facility maintenance equipment repair. Provide leadership for professional staff overseeing day to day facility maintenance/ equipment repair and student staff for Operation Supervisors, Aquatics, Injury Care, Equipment Rental Center, Reservations, Maintenance, and Equipment Repair. Supports the development of learning outcomes and student development practices for student staff Serves as capital project manager including supervision of outside contractors completing work in Campus Recreation facilities. Oversees management of the Campus Recreation Motor Pool. Serves as a member of the Leadership Team.Manages all HR functions and budget aspects of the facilities and operations team. Other Functions Performs related duties, as assigned or required. Understands responsibilities with respect to Title IX, Clery, and other compliance requirements. Demonstrates capacity, skill and willingness to engage students, and contribute to student success. Works collaboratively with other campus stakeholders. Understands responsibilities, with respect to conflicts of interest, and behaves in ways consistent both with law and with University policy. Contributes toward creating a positive and respectful workplace. Uses access to sensitive and/or not yet public University related information only in the performance of responsibilities of position and exercises care to prevent unnecessary disclosure to others. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Bachelor's degree in Sport Management, Kinesiology, Education or related field, with five (5) years in management of sport or recreation facilities; or Master's degree in Sport Management, Higher Education, Kinesiology, Education or related field, with three (3) years working in a campus recreation setting. Knowledge of best practices in facility management. Working knowledge of safety and risk management protocols. Ability to work effectively with diverse constituencies. Ability to demonstrate effective customer service skills, including but not limited to strong verbal and written communication skills. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)5-8 years experience working within a campus recreation setting. Supervision of full-time employees as well as student employees. Experience in managing facility renovations. First Aid CPR/AED Certification. CPO/AFO Certification. Physical Demands/Working Conditions Typical office environment within a campus recreation setting. Other physical demands: balancing, pulling/pushing, standing, climbing, carrying, bending, sitting, lifting, travel to other campuses. Additional Details Supervision Received: Under general supervision from the Director of Campus Recreation Supervision Exercised: Direct - 4 staff & 50+ student staffIndirect 2-5 Temporary hourly staff & 50+ student staff Work ScheduleMonday - Friday; 8:30am-5:00pm; required to work some nights and weekends. Salary Information Level 28 PSU Salary Ranges Special Instructions to Applicants Along with the completed application, please upload a cover letter, resume, and contact information for three (3) professional references. Posting will remain open until position is filled. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Oct 4 2023 Eastern Daylight TimeApplications close:

Job no: 522571Work type: Staff Full TimeLocation: UMass AmherstDepartment: Mathematics & StatisticsUnion: PSUCategories: Accounting/Finance/Budget, College of Natural Sciences, PSU AAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryThe Associate Director of Finance and Operations provides management and supervision for the financial operations of the Department of Mathematics and Statistics. In addition, this position is responsible for the financial and facilities activities that support the department's academic, research, and outreach missions. Essential FunctionsDevelops, assesses, and administers complex departmental budgets, projections and spending plans. Analyzes, forecasts, and negotiates funding, making recommendations for short and long-term planning. Makes spending decisions that support department operations and goals. Has signature authority on department's major fund accounts. Serves as a resource and advisor on various fiscal matters, such as policies pertaining to new funding initiatives, cost sharing agreements, operation of departmental "cost centers," additional compensation, and faculty startup agreements; tracking these programs and their impact on departmental budgets. Act as primary liaison to the financial staff of the College of Natural Sciences (CNS) Dean's Office regarding budgets and financial commitments. Oversees and supervises department's business office staff, who operate with and maintain financial databases, records, and related activities.Directs, develops and organizes departmental administrative policies and procedures to assure efficient functioning in support of research and outreach activities and compliance with University accounting and purchasing policies. Develops financial instruments for purposes of monitoring and reporting account information. Forecasts revenues and expenditures for the development of new programs and initiatives.Coordinates with College of Natural Sciences research support staff to prepare sponsored research grant budget proposals and justifications, final grant compilation and preparation, and proposal submission in adherence to Sponsor mandated financial regulations.Serves as staff lead for Space Planning and Management, oversees departmental space usage, repairs and renovations. Serves as or supervises one of the department's building representatives, oversees departmental space inventory. Oversees and directs human resource operations for faculty, post-doc, graduate student, and undergraduate student employees.Develops departmental operating procedures, and guides implementation of new policies and procedures in areas of responsibility.Represents the department at college business manager meetings and executive meetings with departments and divisions across campus.Liaises with Procurement, Controller's Office, Facilities and Campus Planning, and outside agencies. Negotiates terms of contracts between department and vendors.Provides ongoing training and supervision for departmental employees involved in business functions of the department, including administration of ongoing research grants, purchases on departmental and research grant fund accounts, and organizing department sponsored functions. Other FunctionsWorks collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness. Works in partnership with colleagues within the CNS community and across the campus to support the University and Dean's strategic priorities.Performs other duties as assigned in support of the mission and goals of the College of Natural Sciences. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Bachelor's degree and three (3) years of relevant experience. A Master's degree in Business Administration, Accounting, or related field may be substituted for two (2) years of the required experience.Supervisory, management, and training skills.Computer skills necessary for fiscal administration, including knowledge of database and spreadsheet applications.Working knowledge of budgetary and accounting principles and practices for federal, state, and non-state funds, particularly for sponsored research activities. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Bachelor's degree in in Business Administration, Accounting, or related field.Experience with budgets, budget analysis and projections, equipment acquisition, and accounting procedures.Working knowledge of higher education administration policies and procedures, particularly those related to fiscal administration.Excellent organizational and interpersonal skills. Excellent oral and written communication skills.Ability to coordinate complex projects and to function under time constraints and deadlines. Physical Demands/Working ConditionsTypical office environment Work ScheduleMonday - Friday, 8:30am - 5:00pm.May require some work during nights and weekends.This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the Professional Staff Union collective bargaining agreement. Salary InformationLevel 27PSU Hiring Ranges Special Instructions to ApplicantsAlong with the application, please submit a resume and cover letter that includes a diversity statement (see below). References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The search will remain open until filled. As part of a commitment to their own multicultural community, CNS seeks an individual with a demonstrated commitment to diversity and one who will understand and embrace university initiatives and aspirations. In addition to application materials above, candidates will need to submit a Statement of Contribution to Diversity, Equity and Inclusion. The Diversity Statement should identify past experiences and future goals. These contributions may result from lived experiences, scholarships, and/or mentoring, teaching, and outreach activities. (https://www.cns.umass.edu/diversity-equity-inclusion) UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Mar 1 2024 Eastern Standard TimeApplications close: May 31 2024 Eastern Daylight Time

Job no: 522608Work type: Staff Full TimeLocation: UMass AmherstDepartment: Library -Admin ServicesUnion: PSUCategories: Human Resources, LibraryAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryUnder general direction of the Assistant Dean, Administrative Services and Human Resources, the Assistant Director, Human Resources supports and oversees all day-to-day human resources functions for the Libraries, including personnel actions and other related duties. Serves as advisor and consultant on matters related to human resources, personnel policies and procedures, and organizational effectiveness that support the Libraries' operational and strategic objectives. Essential FunctionsManages and administers all library daily human resources activities including personnel actions, all employee leaves, annual evaluations, search processes, onboarding, equity and reclassification reviews to ensure deadlines are met.Generates and analyzes reports pertaining to personnel. Creates and maintains databases for monitoring personnel activity. Completes complex personnel actions as required.Streamlines internal human resources processes to maximize efficiency and effectiveness. Maintains and documents current knowledge, workflows, and understanding of campus policies, practices, procedures, new developments, and applicable laws regarding the University's human resources. Ensures proper record retention of personnel files and search documents.Interprets the collective bargaining agreements to ensure compliance. Works with the Assistant Dean, Administrative Services & Human Resources to identify any compliance concerns.Responsible for training, cross-training, mentoring, supervising and managing performance of staff who process human resources transactions in the Human Resources area of the Libraries. Assesses training and development needs and implement appropriate programs. Develops collaborative working relationships with departments and units across the UMass system.Provides workshops and one-on-one support to library staff for annual evaluations, employee leaves, and searches.Acts as the backup liaison to campus Labor Relations Office when the Assistant Dean, Administrative Services & Human Resources is absent. Assists the Assistant Dean in conducting informal meetings with supervisory staff to resolve grievances and employee complaints and helps to conduct investigations when necessary. Ensures information related to labor relations, personnel matters, and bargaining proposals remain confidential. Other FunctionsPerforms related duties as assigned or required to meet Department, Executive Area and University goals and objectives. Provides backup in the area of administrative services as needed.Works collaboratively and effectively in support of the Libraries' values to promote teamwork, diversity, equality, and inclusiveness with the Libraries and the campusAttends professional development activities as assigned or required to meet departmental goals and objectives.Serves on internal library committees as needed.Represents the Libraries on appropriate campus committees and at selected professional meetings and conferences as required.Performs other related duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Bachelor's degree.Three (3) years of human resources or other related experience.Previous supervisory experienceExperience gathering data and creating reports.Experience organizing and documenting workflows, policies, and materials.Strong oral and written communication skills.Demonstrated experience managing multi-step processes.Demonstrated strong service orientation and skills.Familiarity with computerized systems.Experience with Microsoft Office Suite products.Demonstrated success operating at a high degree of independent action and initiative. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Work experience in a higher education environment.Familiarity with large-scale administrative systems like PeopleSoft, PageUp, and Kronos.Work experience in a unionized environment.Society for Human Resource Management certification. Physical Demands/Working ConditionsTypical office environment.This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the Professional Staff Union collective bargaining agreement. Work ScheduleMonday-Friday, daytime hours. Salary InformationLevel 26PSU Hiring Ranges Special Instructions to ApplicantsPlease upload a resume along with the completed application. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Mar 4 2024 Eastern Standard TimeApplications close: Jul 7 2024 Eastern Daylight Time

Job no: 522333Work type: Staff Full TimeLocation: UMass AmherstDepartment: Polymer Science & EngineeringUnion: USA/MTACategories: Administrative & Office Support, College of Natural SciencesAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryPerforms human resources, financial, and daily operations functions, and acts as Assistant to the Department Head. Has administrative responsibility for all personnel actions, searches, and appointments and supports all personnel procedures, ensuring compliance with rules and regulations. Essential FunctionsOversees personnel actions, including but not limited to appointments, reappointments, salary adjustments, injury reports and leaves for faculty, staff, graduate student research assistants, postdoctoral, and research fellows.Coordinates with University offices to ensure continuity of payroll for employees funding sources for grant-funded personnel. Administers all faculty actions including, but not limited to: pre-tenure reviews, tenure, promotion, annual faculty reviews, and sabbatical requests. Ensure adherence to review procedures and protocols while assisting with compiling faculty case information and maintaining personnel files.  Notify faculty of submission deadlines. Administers staff performance review process. Maintains staff personnel files and position descriptions. Updates organizational charts as needed. Administers personnel searches in accordance with federal, state and campus guidelines.  Provides administrative support as needed. Records the minutes of meetings. Responsible for archiving of records. Advise and coordinate processes for foreign nationals including visa applications. Compiles data regarding salaries, budgets, teaching loads and all other relevant personnel data. Maintains relevant databases. Supervises assigned personnel, including staff, clerical assistants, and students. Delegates as needed.Administers student hiring, including managing workload and schedules.Act as purchase order receiver for department. Assist building coordinator with processing related paperwork.Serves as primary time and labor coordinator for the department. Compiles and reports time and labor information in an appropriate and timely manner.Serve as Assistant to Department Head. Oversight/edit and distribution of communications. Advise on various department initiatives, implement as needed, including employee strategies, layoffs / faculty hires and confidential matters. Review and revise HR policies in department and inform staff & faculty of revisions as needed to keep current with University procedures/regulations to improve overall effectiveness in Polymer Science & Engineering Department. Collect and review Outside Activity Reports from Faculty for avoiding Conflict of Interest and compliance protocols, report to Dean's office as requested. Advise Department Head and Department Manager with the general development & reporting procedures of department records. Disseminate the Dean's office communications including grant opportunities, seminars, etc to appropriate personnel. Act as signature authority for Department business decisions and forms, as well as attend meetings as departmental representative in Department Heads absence. Delegate various tasks to appropriate staff in Main Office. Serve as administrative assistant for research group of Department Head.Construct HR databases, statistical reports; analyze data to address Dean's office, Department Head and Faculty requests. Provide effort certification information to faculty for reporting periods. Identify and initiate cost share actions /reports to HR as per OGCA guidelines.Act as backup for Department Manager / Graduate Program Assistant Director, Finance Manager in their absence. Other FunctionsWorks collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness.  Works in partnership with colleagues within the College of Natural Sciences community and across the campus to support the Dean's strategic priorities.Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)High school diploma or equivalent plus a minimum of three (3) years' of relevant office experience.May substitute two (2) years' of business related post-secondary education for two (2) years' of the required experience.Experience with online data entry systems/programs.Knowledge of standard computer operating systems and proficiency with word processing, spreadsheets and use of databases.Knowledge of basic accounting principles and practices.Ability to work independently to organize multiple tasks and set priorities for action, take initiative, and operate with self-direction in an office environment.Excellent written and oral communication skills including the ability to write concisely and accurately. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)One (1) year supervisory experience.HR and Finance within People Soft software.University knowledge visa and collective bargaining agreements and able to interpret and apply policies.Office Manager experience helpful. Physical Demands/Working ConditionsTypical office environment. Work ScheduleMonday - Friday, 37.5 hours per week.This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore. Salary InformationGrade 15 Special Instructions to ApplicantsAlong with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.As part of a commitment to their own multicultural community, CNS seeks an individual with a demonstrated commitment to diversity and one who will understand and embrace university initiatives and aspirations. (https://www.umass.edu/natural-sciences/diversity-equity-and-inclusion/our-commitment-diversity) UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Mar 20 2024 Eastern Daylight TimeApplications close: Jun 20 2024 Eastern Daylight Time

Job no: 522599Work type: Staff Full TimeLocation: UMass AmherstDepartment: Health Promotion & PolicyUnion: USA/MTACategories: Administrative & Office SupportAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryProvides administrative and clerical support to the Department of Health Promotion and Policy. Participates in supervision of student workers. Prepares, tracks and files general financial forms including but not limited to purchasing, travel, and reconciling accounts. Assists in the preparation of Human Resource (HR) and financial reports, proposals, and miscellaneous office materials using various software packages such as Microsoft Office Suite, PeopleSoft, and Summit. Provides administrative support to the Graduate Program Director. These administrative duties require extensive knowledge of School and University administrative and academic policies, procedures, and systems as well as a high level of discretion when handling confidential material and information. Essential Functions Administrative:Provides a broad range of administrative & secretarial support for the chair and faculty members.Retrieves data; runs and creates reports from various Student, HR, Financial and other databases.Creates and maintains various confidential files.Coordinates and distributes regular departmental communications related to all faculty, staff, and student issues.Supports coordination of departmental events and AV projector reservations.Orders supplies and other items when necessary, using University systems.Works with building coordinator and IT to oversee processes related to facilities, phones, repairs, keys, bins, etc.Gathers and distributes mail for department. May participate in the faculty and staff interview process by working with SPHHS HR to review search documentation for accuracy.Financial & Personnel:Prepares and/or advises in preparation of financial and personnel forms for faculty, staff, and students.Performs monthly reconciliation of funds, receipts, bank statements, etc. using University systems.Runs financial reports including expenditures and budget information in Summit.Processes travel and purchasing transactions using University systems.Tracks and makes payments for department professional dues and accreditation payments.Partners with the Research Administration Office to calculate and track faculty buyouts.Participates in coordinating with Dean's Business Center to support all HR and Personnel issues for the department's faculty, staff, and student employees including but not limited to hiring, onboarding, timekeeping, leave, etc.Student Support:Assists Chair and Associate Chair with both undergraduate and graduate course scheduling each semester.Coordinate with the Graduate Program Director and current and prospective students to support a variety of academic and financial issues for the Graduate Program, including but not limited to processing paperwork, forms, visas, distributing communications, assisting with policy compliance issues, etc.Processes changes related to degree requirements, credited internships, independent studies, practicums, changing majors and tracks, advisor assignments, Spire course exceptions etc.Trains, supervises, and assigns work to hourly student employees.Keeps all student forms up to date once program directors make changes. Other FunctionsSupports School-wide and Departmental Initiatives.Performs other duties as required. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)High school diploma or equivalent.Two (2) years of full time or equivalent part time clerical work experience in a professional office environment.Competency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.Ability to communicate clearly and professionally (reading, writing, comprehension) and maintain harmonious working relationships with tact.Excellent attention to detail and accuracy especially when working with mathematical computations and maintaining records within standard filing procedures.Commitment to inclusion and the understanding of diverse thoughts, cultures, race, and gender.Excellent organizational skills including the ability to prioritize workload effectively and efficiently, manage multiple tasks accurately, and track/report progress on activities.Ability to exercise independent judgment, handle confidential information, and make decisions in the performance of routine and urgent tasks.Ability to assist in training and supervising student employees. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Familiarity with SPIRE, PeopleSoft, Summit, BuyWays, etc.Experience working with UMass administrative and academic policies, procedures, and systems. Physical Demands Typical office environment. Work ScheduleMonday - Friday; 8:30am-5:00pm. Salary Information Grade 13 Special Instructions to ApplicantsAlong with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Mar 25 2024 Eastern Daylight TimeApplications close: Jun 25 2024 Eastern Daylight Time

Job no: 522509Work type: Staff Full TimeLocation: UMass AmherstDepartment: IT AdministrationUnion: Non-Unit Non-ExemptCategories: Administrative & Office SupportAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryThe Administrative and Event Coordinator is responsible for supporting administrative operations of executive offices, which include the Vice Chancellor for IT, Vice Chancellor for Administration and Finance (A&F) and Associate Vice Chancellor for Facilities and Campus Services (FCS). Essential FunctionsProvides administrative assistance to executive offices: prepares correspondence, schedules meetings and appointments, manages calendars, receives visitors, makes travel arrangements and develops itineraries, etc. Develops, arranges, and carries out event plans for business units under executive offices. Determines logistical requirements and coordinates arrangements for AV, catering, rentals, licenses, permits, and contracts, as needed. Works closely with off-campus vendors to ensure adherence to contractual agreements. Executes with the ability to multi-task and a strong attention to detail.Serves as a purchasing clerk for the office, creates purchase orders, processes payments via the UMass eProcurement system (BuyWays). Other FunctionsPrepare documentation of code; contribute to reports and perform other related duties as assigned.Serve as Executive Assistant back-up, providing a high level of confidentiality. Minimum QualificationsHigh school diploma with four (4) years' experience in administrative support.Ability to write clearly and concisely.Strong organizational and troubleshooting skills and attention to detail.High level of discretion, tact, and professionalism; capable of maintaining confidentiality.Ability to multi-task efficiently. Excellent computer skills including at least intermediate expertise with:Calendar systems.Word processing software such as Microsoft Word or Google Docs.Spreadsheets such as Microsoft Excel or Google Sheets.Microsoft PowerPoint.MS Teams. Preferred QualificationsExperience with event planning and execution.Experience in using BuyWays.Familiarity with policies set by UMass Unified Procurement Services Team (UPST) and its functions such as Purchasing, Invoices, ProCard Procedure and Policy, etc. Physical Demands/Working ConditionsTypical office activities.Requires the ability to stand, bend, sit, drive, and lift. Work ScheduleMonday - Friday, 8:30am - 5:00pm.This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position is non-unit, it is subject to the terms and conditions of the University of Massachusetts Board of Trustees Non-Unit (Professional/or Classified) Employee Personnel Policy. Salary Information Non-Unit Classified Grade 15. Special Instructions to ApplicantsAlong with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Feb 29 2024 Eastern Standard TimeApplications close: May 31 2024 Eastern Daylight Time

Job no: 523027Work type: Staff Full TimeLocation: UMass AmherstDepartment: Human ResourcesUnion: Non-Unit Non-ExemptCategories: Human ResourcesAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryThe Talent Management Coordinator works as part of a team to administer UMass Amherst's talent acquisition and compensation programs. This position performs administrative functions which support the day-to-day operations of the Talent Management office. Essential FunctionsServes as primary point of contact for employee background checks. Initiates and monitors the progress of candidate background checks; resolves any process issues that arise.Serves as first point of contact in responding to cases submitted through the University's customer relationship management system, Salesforce. Answers straightforward questions in a timely manner and triages complex questions to the appropriate Talent Management staff member.Assists Talent Acquisition Specialists and Consultants in administering search processes. Reviews and approves temporary hiring requisitions and offer cards. Produces and distributes weekly and bi-weekly recruitment-related reports.Become a subject matter expert in the University's applicant tracking system, PageUp. Grants system permissions and manages ongoing access for campus users.Schedules meetings and interviews on behalf of Talent Management staff.Performs data entry in various HR systems.Updates the HR website and other communication materials.Coordinates the process of ensuring all training documentation and materials are current.Provides administrative support to Compensation team, as needed. Other FunctionsPerform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)High School Diploma.Three (3) years of experience in human resources administration or related administrative field.Ability to write clearly and concisely.Strong organizational skills and attention to detail.Ability to work well in a high-volume environment with multiple competing demands.Proficiency in Microsoft Office Suite. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Experience with PeopleSoft, PageUp, or Salesforce. Physical Demands/Working ConditionsTypical office environment activity. Work ScheduleMonday - Friday; 8:30 am - 5:00 pm.This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position is non-unit, it is subject to the terms and conditions of the University of Massachusetts Board of Trustees Non-Unit (Professional/or Classified) Employee Personnel Policy. Salary InformationNon-unit; Grade 15. Special Instructions to ApplicantsAlong with your application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. Applications will be reviewed on a continuous basis until the position is filled. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action. Advertised: Apr 10 2024 Eastern Daylight TimeApplications close: Jun 10 2024 Eastern Daylight Time

Job no: 522090Work type: HourlyLocation: UMass AmherstDepartment: Dean - College of EducationUnion: Non-BenefitedCategories: Administrative & Office Support, College of Education, Temporary Non-BenefitedAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryUnder the direction of the Department Administrators, provide administrative support to the academic departments within the College of Education. Responsible for day-to-day management of departmental needs as required. Essential FunctionsProvides high quality, comprehensive administrative support to the Department Administrators.Plans, arranges, and organizes department events to include scheduling venues and space reservations, coordinates catering orders, hotel bookings, and transportation needs. Track invoices and receipts for each event.Provides departmental meeting support in the form of note/minute taking, zoom set up for hybrid meetings, or ordering refreshments for in-person meeting.Processes assistantships, fellowship forms, assigning GA offices/desk space, tracking and maintaining workstations keys. Maintain office door signs and directories.Coordinates departmental office supplies. Monitoring departmental swag, copy/print cards for students, assessing reorder needs and restocking as appropriate.Organizes supply closets and monitors departmental copiers and printers for ink, toner, paper, and service needs. Assists with organizing, filing, or updating departmental files, archives, or resources. Other FunctionsServes as back up to the Department Administrator role as needed. Maintains departmental kitchens including supplies and maintenance as needed.Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)High school diploma or equivalent.One (1) year experience in an office setting.Experience with Microsoft Office and the ability to learn new software and procedures with minimal training and supervision. Ability to compile and maintain detailed, thorough, and accurate records.Ability to work effectively with and provide clear information to a diverse population of faculty and administrators.Ability to work with a significant amount of independence, prioritize, use good judgment, and be self-directed.Excellent written and oral communication and language skills.Experience writing and editing correspondence.Excellent organizational skills. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)Bachelor's degree preferred.Experience in an academic administrative office setting preferred.Prior knowledge of UMass policies, procedures, and systems preferred. Physical Demands/Working ConditionsTypical office environment. Additional DetailsThis is a temporary, non-benefited position not to exceed one year. Work ScheduleUp to 30 hours per week. Role requires on-site presence. Salary Information$18.00 - $22.00 per hour. Special Instructions to ApplicantsPlease submit cover letter, resume, and a list of 3 professional references. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Apr 12 2024 Eastern Daylight TimeApplications close: Jun 28 2024 Eastern Daylight Time

About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job Summary Under the general supervision of the Center for Women and Community (CWC) Director, and as a member of the CWC leadership team, the Director of Clinical Services administers the General Counseling Program and provides clinical supervision to the Sexual Assault Support and Advocacy team operating a 24/7 rape crisis hotline, counseling, support groups and legal and medical advocacy. Essential Functions Develops, administers, and evaluates a Master's level internship training program that is a field placement site for area schools of social work. Develops and maintains partnerships with MSW programs in New England to recruit diverse counseling interns.Oversees development and maintenance of general counseling services. Creates and provides oversight of general counseling support groups. Hires and provides clinical and administrative supervision to support group facilitators.Provides clinical supervision to sexual assault support and advocacy staff and ensures compliance with regard to clinical oversight of a rape crisis center. Supervises and provides assessment, diagnosis, and treatment of a variety of clinical presentations.Ensures compliance with applicable federal and state laws/ regulations, and professional standards of ethical practice, concerning all clinical functions, including mandated reporting. Acts as clinical records manager responsible for responding to requests for records and information, as needed/required.Develops and manages outreach strategies, program reports and service statistics, and assists with funding applications and budgets. May represent the organization at the campus, community and state level with a range of stakeholders. Develops and implements community crisis support strategies in response to emerging current events. Other Functions Performs related duties as assigned or required. Understands responsibilities with respect to Title IX, Clery and other compliance requirements.Demonstrates capacity, skill, and willingness to engage students and contribute to student success.Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy.Contributes toward creating a positive and respectful workplace. Uses access to sensitive and/or not yet public university related information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others.Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Master's degree in clinical social work (MSW) and licensure in Massachusetts for independent practice of clinical social work (LICSW). Five years of clinical experience and relevant experience in the administration of programs. Experience providing clinical supervision.Experience in the provision of services to survivors of sexual assault. Strong administrative skills to include reporting writing for various audiences. Experience developing and implementing culturally competent programs and services for diverse people including demonstrated knowledge of and experience with mental health issues impacting underrepresented groups. Intermediate skill level in common computer applications and programs such as but not limited to Microsoft Office Suite including Teams, Zoom, and Google Suite. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Bilingual. Experience administering internship site for MSW candidates, teaching, training, and supervision of clinical mental health graduate interns. Rape crisis trained, and in depth understanding of vicarious trauma and experience in providing related support to staff. Experience working in higher education setting. Experience in peer model service provision and working with volunteers. Work Schedule Typical work schedule Monday-Friday, 8:30am-5:00pm. Required to work some nights and weekends. Salary Information Level 30 PSU Hiring RangesSpecial Instructions to Applicants Please upload a resume and cover letter, along with the completed application. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.recblid kapd5xx50ihs8fxdphuhxnvvs0epnb

Accounting/Administrative Support Reports To: General Manager or Office Manager Category: Admin Location Name: SunbeamLocation Address: 6020 N Bailey Ave Amherst, NYWhy You Should Join the Service Experts Team?Our team consists of the very best; we believe in doing what is right for our customers and our employees. We provide our employees with the training, support and an opportunity for unlimited professional growth. Join us and become an EXPERT!Service Experts Company Perks and Benefits for YOUGenerous PTO provided20 paid days off within your first year of employment (vacation & national holidays)25 paid days off after your 2nd year of employment No layoffs during "Slow Season" - due to our extensive customer base, you will never have to worry about not being able to provide for your family year-roundReady to get out of your work truck? We have ample advancement and career-growth opportunities available across the U.S.Hold on to your more of your paycheck with Company-sponsored Medical, Dental, and Vision Insurance programsWe provided wellness program options for free employee medicalCompany-provided smart phone, tablet, uniform plan, and tool replacement programWe'll make you better at what you do with our internal Training AcademyBest-in-class 401(k) Retirement Savings Plan with attractive company matching contributionsCompany-paid employee Life Insurance with options for YOU and your Family!Short-term and Long-term disability insurance options that will protect you and your family if you are unable to workSupplemental benefit programs such as: Legal advice, pet insurance, and health advocacy programs Come join the BEST and the BIGGEST team in HVAC: Service Experts Heating, Air Conditioning, & Plumbing! Position Summary: Provides general administrative and clerical support to the location following standardized processes and procedures. Utilizes various computerized systems and software to perform tasks. Variation in tasks is contingent on the size and staffing level of the location. Work is performed under general supervision with latitude for limited decision making. Key Responsibilities:Answers telephone and assists call or routes call to appropriate person. Sorts and opens mails, orders office supplies, and maintains files. Disburses cash from Petty Cash Fund, collects receipts and other required documentation for use of petty cash, reconciles cash expenditures to balance fund monthly, and submits required documentation to Accounts Payable for replenishment of fund. Removes payments and documents from Lock Bock, enters required information in cash log, completes deposit slip and deposits funds in bank, and faxes/emails deposit information and receipt to designated person. As requested or from approved list, enters required information into designated system in order to create Purchase Orders. Obtains management approval of purchase order and routes/retains purchasing documentation in accordance with standardized procedures. Maintains spreadsheet record of usage of consigned inventory; creates purchase orders in designated system as inventory is used; reconciles available consigned inventory to usage spreadsheet, and reconciles invoices to purchase orders for consigned inventory. Processes extended warranty claims in accordance with established procedures and processes to include reviewing individual product warranty information in order to complete appropriate vendor's warranty documents. Completes Returned Goods Authorization forms and log and tracks payments/credits from vendor. Reviews timesheets for completeness, correctness, and required approvals prior to faxing to appropriate corporate personnel for entry into time-keeping system. Calculates piece rate payments due in accordance with piece-rate program and gathers data relating to spiffs payments due in order to complete spreadsheet for routing for entry by corporate personnel. Responsible for timely and accurate completion of billing activities and related reports. Ensures that all billing inquiries are researched and resolved quickly using approved training techniques. Responsible for timely and accurate completion of accounts receivable activities including, but not limited to, printing invoices and mailing to customers, calling on accounts with balance owed, collecting cash/check/credit card payments and deposits made timely, and related reports. Responsible for membership activities including filing agreements, calling on customers to schedule visits, generating monthly reports, and handling the Ad Builder website. Responsible for timely closing of center tickets and job ensuring accuracy of all information. Gathers required information and documentation in order to complete Employee Action Notice using the Exponent HR System. Emails/faxes new-hire documentation and other required forms and documents to payroll or designee. Generates various systems reports in order to document updated status of activities and complete required fiscal close forms for month, quarter, and year-end close. May be required to calculate estimated values for wages due, pending invoices, or other items. Follows SOX procedures to ensure all required files and documents are in place and correct. Represents the company professionally, honestly, and ethically in all business matters and activities. Performs similar/other duties as needed or assigned. Regular, reliable attendance. Qualifications:High school diploma or equivalent with 1 year experience in general clerical or accounting clerk Knowledge of generally accepted administrative practices and procedures Ability to learn and follow company process and procedures, including the fundamentals of human resource related record keeping and record retention Ability to maintain confidentiality of human resource and other sensitive data Ability to work well under pressure Ability to meet deadlines consistently with high levels of attention to detail Capable of dealing with stressful situations and unhappy customers Ability to learn and follow company process and procedures Ability to multitask in a busy work environment and to organize and manage multiple priorities Excellent customer-service, verbal and written communication, and interpersonal skills Experience or training the use of computers and related systems in an administrative office environment Working knowledge of Microsoft Word, Excel and Outlook software applications Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns Ability to communicate with co-workers and customers in a pleasant, business-like, and customer focused manner. Ability to communicate with a diverse customer population. Ability to work effectively in both a team and an independent environment Annual Compensation: Minimum: $35,706, Maximium: $53,559