Administrative Salary in Palo Alto, CA

About Athleta For the past 25 years, we’ve committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. It’s what we do best, and we’re on the hunt for people who share our passion for leading an active lifestyle, growing personally as well as professionally, and creating game-changing products and experiences. We use business as a force for good by putting people and the planet right up there with profit, which is why Athleta is a certified B Corp. Ready to make a move? Join us. Because we know that alone we’re strong, but together we’re unstoppable.About the RoleIn this role, you will set the tone for the store team and help bring our brand to life for our customers and employees. Your leadership role is critical in supporting the execution of the store strategy to achieve performance goals and drive profitable sales growth through all aspects of the store, including; customer and product operations, merchandising, and talent development. Through collaboration with your leadership team, your goal is to teach others and coach behaviors to cultivate a high performing team that meets or exceeds goals.What You'll DoAll leaders are expected to become experts of the brand's selling behaviors, leading and leveraging these behaviors with every customer who walks through our doors and allowing us to provide a exceptional customer experience.Recruit, hire and develop people to drive a culture of high performance and engagementAccountable for team performance through teaching, coaching and providing meaningful feedback to build capabilitiesSupport strategies and processes using a customer centric mindset to deliver results, drive store sales, and maximize efficiencies and productivityPromote community involvementAdapt team priorities to respond to customer and business partner needsProvide front line supervision to an operational, service or administrative teamWho You AreProvides clear and direct communication of expectations and gives feedback while listening to learn in order to unlock personal and business resultsProven ability to organize and utilize time management and prioritization skills to effectively manage multiple tasks in an environment with competing demandsStrength in driving metrics to deliver results that will meet or exceed business goalsAble to travel as requiredProbe beyond the stated situation, uses reporting and company tools to find identify underlying issues and considers possible alternativesGood understanding of concepts and procedures within own subject areaBenefits at Athleta Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees. One of the most competitive Paid Time Off plans in the industry.* Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.* Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.* Employee stock purchase plan.* Medical, dental, vision and life insurance.* See more of the benefits we offer. *For eligible employeesGap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.Hourly Range: $20.25 - $27.85 USDEmployee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.US CandidatesPlease note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc's quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.'s face mask and proof of vaccination policy as said policy is no longer effective.

DESCRIPTIONAmazon Sponsored Products is investing heavily in building a world class advertising business and we are responsible for defining and delivering a collection of self-service performance advertising products that drive discovery and sales. Our products are strategically important to Amazon’s Selling Partners and key to driving their long-term growth. We deliver billions of ad impressions and clicks daily and are breaking fresh ground to create world-class products. We are highly motivated, collaborative and fun-loving team with an entrepreneurial spirit and bias for action. With a broad mandate to experiment and innovate, we are growing at an unprecedented rate with a seemingly endless range of new opportunities.This position will be part of the Advertiser Growth organization within Sponsored Products (SP). Our team focuses on launching innovative controls that help advertisers create and manage performant SP campaigns. We develop recommendations to help advertisers use these controls effectively and develop state-of-art ML based optimization services to represent our advertisers in the SP marketplace. We strive to improve the ability for advertisers to help shoppers discover relevant products on customer search, browse and detail pages.The Sr. Manager, SP Bidding is a single-thread leader responsible for representing advertiser bids in the SP marketplace. The leader will own development of new bidding controls, bid suggestion service, and online bid optimization algorithms that enable SP advertisers to increase reach and drive sales of their promoted products. The leader will lead a cross-functional team of 25+ Amazonians leading the product vision and execution of these services and work across the retail and advertising orgs.Key job responsibilitiesThis role leads two primary services for SP:Bid Suggestion Service: Bid Suggestions provide advertisers with performant bids to use while creating and managing SP campaigns. Advertiser bids are a key input to the SP marketplace and >95% of SP advertisers receive the bids suggested by this service. The leader will own defining the vision of evolving this product to further improve the explainability, accuracy, and usefulness of the suggested bids. Dynamic Bidding: More than 85% of SP advertisers entrust Amazon to adjust their bid at the time of the impression through Dynamic Bidding controls. Advertiser bids are optimized through a tier-1 bidding service operating at p99 latency < 15="" ms="" while="" scaling="" to="" more="" than="" 200k="" qps="" that="" processes="" 1000s="" of="" ads="" in="" each="" request.="" the="" leader="" will="" own="" and="" improve="" this="" service="" and="" set="" the="" engineering="" and="" science="" vision="" of="" continually="" improving="" dynamic="" bidding="" for="" sp="" advertisers.="">We are open to hiring candidates to work out of one of the following locations:Palo Alto, CA, USA | Seattle, WA, USABASIC QUALIFICATIONS1) PhD degree in computer science, statistics, engineering, mathematics or another relevant discipline2) 10+ years of experience using AI/ML solutions to address large scale recommendation and optimization services 3) 5+ years of experience leading science teams4) Experience in applying machine learning to real-world problems, with demonstrated impact on product or service outcomes5) Excellent written and verbal technical communication with an ability to present complex information in a clear and concise manner to a variety of audiencesPREFERRED QUALIFICATIONS1) Hands on experience of leading teams in launching products that are retail media specific or related to display advertising2) Delivered large scale AI/ML based solutions that are customer facing3) Experience in influencing product strategy through cutting edge researchAmazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $175,000/year in our lowest geographic market up to $340,300/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.

Summary: Under general direction, responsible for all aspects of the development and implementation of the ERP Integration from Lawson to Oracle ERP. This project manager will need to ensure that the people, processes and cross functional teams are aligned to a singular solution. Business process management and cross functional team solutioning is highly desirable. Knowledge of the Oracle ERP systems and migrating from one platform to the new off-prem solution is desirable (exact version of Oracle 12 is not required). An entrepreneurial perspective is required - identifying, understanding and managing upstream and downstream impacts and dependencies. Interfaces with all areas affected by the project including end users, computer services and client services. Defines project scope and objectives. Develops detailed work plans, schedules, project estimates, resource plans, and status reports taking into consideration the unique aspects related to integration and separation projects. Conducts project meetings and is responsible for project tracking and analysis. Ensures adherence to quality standards and reviews project deliverables. Manages the integration of vendor tasks and tracks and reviews vendor deliverables. Provides technical and analytical guidance to project team. Recommends and takes action to direct the analysis and solutions of problems.Project Details: Responsible for requirements definition, creating project scope and obtaining scope approval, and creating project plans, resource plans and project cost estimates Ensure that all project requests are aligned with goals and strategic plan Coordinate project efforts and activities to achieve agreed timelines and budgets Work closely with technical team and VP to best align resources with business needs Understand and coordinate activities with and between multiple internal departments HR, Finance, Business development, Communications and others Produce accurate and complete project documentation including but not limited to: Requirements definition, scope documents, statements of work, project schedules, communication plan, staffing plans and requests, status reports, issue logs, test plans and test plan results, and project budgets Consult with management and reviews project proposals to determine goals, time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of resources Manage multiple projects using formal project planning techniques, including development of budgets to successfully support each project successfully Adhere to all company policies and procedures Job Experience: 10+ years experience in IT project management, requirements definition and/or deployment of business requirements to information systems 7+ years experience in leading IT project management initiatives related to M&A integration or separation Hourly Rate: 70.125-90.75Oxford is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Oxford will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Oxford is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email [email protected]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Our client, a distinguished venture capital firm, is seeking a talented executive assistant to support their dynamic Chief Executive Officer in their Palo Alto Office. This role will require heavy scheduling and interacting with high profile individuals. This is a once in a lifetime opportunity for a motivated executive assistant who is able to manage swiftly changing requirements on a daily basis, adeptly navigating a intricate schedule with meticulous attention and unwavering consistency.Salary: $195k-$220k baseResponsibilities:Proactively manage multiple calendars, including scheduling internal and external meetingsMaintain and coordinate board meeting schedulesCoordinate and book heavy global and domestic travel arrangements, including flights and hotels as neededAnticipating and proactively addressing changes and impromptu requestsCollaborating with the team to align on shifting prioritiesOther ad hoc duties as neededRequirements:8+ years in a high level executive assistant roleBachelor's degree requiredExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsAbility the thrive within high-pressure environmentsPlease submit your resume for consideration.You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the SF Fair Chance Initiative for Hiring.

Bespoke Private ServiceJob DescriptionExecutive Assistant for Family Office - TranquilityReports To: Senior LeadershipWork Schedule: Full Time, Monday-FridayLocation: Palo Alto Area (multiple locations)Start Date: ASAPSalary Range: $150,000 - $200,000OverviewA Bay Area family is looking for an experienced Executive Assistant to provide the senior team with administrative support and manage vendor relations, with a keen emphasis on discretion, respect for privacy, and professionalism. Being rooted in a culture that champions communication, adaptability, and service, the Executive Assistant is the backbone of ensuring smooth operations across various fronts.You will serve as a pivotal bridge between the household management team and external vendors, ensuring seamless communication, calendaring, and operations. On a typical day, you might find yourself emailing and calling vendors as you manage the property calendar and communicate changes to the team. On another day, you'll be immersed in rigorous research and negotiations for the best private travel options for an upcoming trip. Being hyper-organized, detail-focused, and self-aware are indispensable attributes for this role. With a genuine service heart, the ideal candidate is willing to jump in, even if it means running an errand or helping out with a hands-on task outside of their traditional role.The ideal candidate thrives in a fast-paced, detail-driven environment, and is the epitome of organization and communication. You will become the lynchpin of a small, but powerful team as you support two senior staff members and anticipate needs while demonstrating both maturity and humility. With an obsession for discretion, you respect boundaries, value privacy, and seamlessly integrate into the team's rhythm, always prioritizing safety over speed.This position is full-time with a Monday-Friday schedule. As is expected with all private service positions, this position will require infrequent work on evenings and weekends including answering questions and providing updates via text. You will be supporting teams at multiple Palo Alto-area locations.Expectations7-10 years of experience in administrative roles within a family office setting. Familiarity with personal or lifestyle-focused services is REQUIRED, and experience with construction-related knowledge is a major plus.Must maintain a high level of discretion and utmost respect for the client's confidentiality, demonstrating a readiness to adhere to stringent privacy protocols.Capable of multitasking, managing frequent communications, and maintaining a positive attitude.Must be tech-savvy, with proficiency in GSuite, Signal, Microsoft, and Outlook, both for email and calendar management. Familiarity with Asana or similar project management tools is also required.Project management skills and proficiency with Gantt chart tools.Proven ability to handle administrative tasks, including writing professional emails, keeping a complex calendar, managing multiple inboxes, researching topics as requested, and project management.Willingness to travel between locations; must have a vehicle and a valid Driver's License.Strong writing and grammar skills.A fierce sense of urgency.Ability to juggle varied priorities.Experience coupled with adaptability, the humility to learn new processes, and the initiative to contribute to an ever-changing environment.Must love animals, especially dogs and cats.ResponsibilitiesAdministrative Duties: Provide comprehensive support for senior leadership on the household management team, encompassing a wide range of tasks. This includes precise calendaring of events and appointments, detailed research on various topics, meticulous project management to keep tasks on track, and thoughtful planning of private travel itineraries, ensuring smooth and stress-free journeys for the clients.Vendor Management: Serve as a primary point of contact for vendors, guaranteeing that all forms of communication are answered quickly and thoughtfully and relationships are maintained professionally and productively. Lead and communicate all vendor activities, ensuring that timelines are met and tasks are executed to the highest standard across various disciplines. Oversee invoice management, ensuring accuracy, highlighting discrepancies to senior leadership, and seeing approved invoices through to payment. Experience working with general contractors and managing subcontractors will prove beneficial in liaising and understanding the specifics and intricacies of each vendor's tasks.Communication: Effortlessly execute a kind and timely style of communication, ensuring that there's a smooth information flow between the household management team, the security team, vendors, and the clients. Use the most appropriate channels, often Signal, email, or phone conversations, to facilitate operations, address concerns, and ensure timely execution and follow-up. Daily check-ins and updates with senior leadership will be a norm to prevent any miscommunications.Miscellaneous Duties: Display adaptability and initiative in pivoting to and managing a variety of additional projects as they arise. This might involve quick, thorough research into specific topics, planning travel itineraries with a focus on security and accuracy, or rigorous vendor vetting to ensure the team is always in the best hands. This role requires a hands-on approach, tackling both the expected and unexpected with equal dedication, discretion, and precision.Benefits Negotiable benefits10 days of PTO5 Paid Sick Days6 Paid Holidays:New Year's DayMemorial DayIndependence DayLabor DayThanksgiving DayChristmas Day

Office Manager | AM LAW 50 Firm | Palo Alto, CA Our prestigious and globally recognized AM LAW 50 client is hiring an experienced law firm Office Manager for their Palo Alto, CA office. The office manager will be responsible for the day-to-day operations of the office in support of their clients and lawyers. At the direction of the Director of Administration and Managing Partner, the Office Manager will be responsible for supervising the support staff in conjunction with firmwide department chiefs and directors, will be responsible for the various office operations including monitoring workflow and human resources activities to include performance evaluations, staff development, conflict resolution, life/safety, and other activities. In partnership with the Director of Administration and Managing Partner, the office manager will provide functional and thought leadership to the office to ensure operational excellence and creative office culture stimulation opportunities. The office manager will also be responsible for facilities including leasehold improvements and space planning, and internal and external moves. This person will also plan and execute all office activities and social events. Law firm experience is highly preferred. Our client is offering a very competitive compensation, benefits, and bonus package.Send resume to Amy Altman, Director: [email protected]:Accounting:Through coordination with the Director of Administration, prepares/monitors budget for the Palo Alto office, coordinates daily accounting functions, approves all office operational non-client invoices, helps coordinate completion of time entry and pro formas by established deadlines.Regional departments:In conjunction with regional and firmwide department (Diversity/IT/Marketing/Recruiting/Records) chiefs, directors and managers, aids in the support of the various departmental local office staff and functions.Facilities:Manages facilities functions (reception, catering, conferencing, furniture, maintenance/repairs, office services, supplies, etc.) for the Palo Alto office. Communicates effectively with the landlord/property manager/engineer in lease, sublease and building operations matters.Secretaries:Maintains adequate secretarial staffing to support the Firm's needs, which includes projecting staffing needs. Confers with the Human Resources Director and San Francisco Secretarial Manager to discuss staffing needs, including reassignments, workloads, and conflicts. Assists with the analysis, development, and implementation of training programs for the secretarial staff. Meets with the attorneys to discuss secretarial and work overflow needs. Maintains harmony among secretarial staff and resolves conflicts in the department. Responsible for maintaining and improving morale. Makes recommendations to resolve problems as needed. Observes the quality and production of work performed by the secretaries.Supervisory:Supervises non-legal staff, including recommendations for hiring, firing, performance evaluations and counseling, training, work allocation and problem resolution, in conjunction with DOA and firmwide department chiefs and directors. Participates in reviews of all local office non-legal staff and collaborates with the West Coast Human Resources Director on employee relations issues and disciplinary meetings. Supervises daily functions of on-site outsourced personnel. Works collaboratively with the West Coast Team responsible for administrative functions and has an appropriate working knowledge of technology infrastructure and event planning.Miscellaneous: Performs miscellaneous job duties as assigned by the Director of Administration and/or Managing Partner of the office.REQUIREMENTS:Minimum of 3 years of office management, including human resources, facilities and technology, experienceLaw firm experienceOTHER SKILLS AND ABILITIES:The following will also be required of the successful candidate:Strong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem-solving skillsAble to work harmoniously and effectively with others.Able to preserve confidentiality and exercise discretion.Able to work under pressure.Able to manage multiple projects with competing deadlines and priorities.

Senior Administrative Assistant Palo Alto, Ca - Hybrid$75,000 - $85,000 Our client, a TOP Bay Area employer, is seeking a Sr. Administrative Assistant to join their growing team. As the Sr. Administrative Assistant, you will handle complex calendaring, processing reimbursements, and overseeing professional events and programs. Candidates should be professional, proactive, and have the ability to take the initiative to solve problems independently.Responsibilities:Manage and maintain highly complex calendars, meetings, and organizational functions as well as prepare flawless communication materials.Anticipate the needs of divisional programs to proactively resolve issues.Have oversight of divisional events, programs, and daily operation functions.Collaborate with staff and managers regularly in ordering materials.Compose and draft documents and correspondence for presentations.Process financial reimbursements.Manage various projects and events with little supervision.Create complex reports and spreadsheets.Maintain strong relationships with internal and external vendors.Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.Additional administrative tasks, as needed.Qualifications:Minimum 3 years experience providing administrative supportBachelor's degree preferredAcademia experience is a plus!Healthcare experience is a plus!For immediate consideration, please apply!Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.We Offer:Excellent opportunity to work for an outstanding, large, and growing company!Awesome Benefits!Excellent salary!Medical Insurance401K"Best of Staffing Award"Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America."Top Performer Award"Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.Member American Staffing Association Since 1991.

TBG has partnered with a prestigious law firm in the Palo Alto area. This person will oversee and manage daily operations of the Legal Assistants and Secretarial departments. Additional responsibilities include working with firm management across offices to help with department-wide initiatives and cross-office staffing needs. Salary: $165k-$175k In-office: could be 4x per week but prefers 5x per week Responsibilities: Will manage 13 professionals Assesses, assigns, manages, trains, evaluates and schedules staff in the Legal Assistant and Secretarial Departments.Coordinates and oversees daily operationsWork with various department managers Meets with attorneys to discuss operational support needs Assists with creation of annual departmental budgetsOversees employees' work performance and more Requirements: Minimum 10 years relevant administrative management experience in law firms or professional servicesBachelor's degree Knowledge of law firm administration

Work type: University Medical LineLocation: Stanford UniversityCategories: School of MedicineThe Department of Neurosurgery at Stanford University School of Medicine seeks a full-time vascular neurosurgeon at the rank of Assistant, Associate or Full Professor in the University Medical Line based primarily at Stanford University Medical Center. We are particularly interested in candidates who have significant skills as an outstanding surgeon, teacher, and scientist. We are interested in surgeon scientists who are either open vascular neurosurgery trained, or dual trained in open vascular neurosurgery and neuro interventional radiology. The major criteria for appointment for faculty in the University Medical Line shall be excellence in the overall mix of clinical care, clinical teaching, scholarly activity that advances clinical medicine, and institutional service appropriate to the programmatic need the individual is expected to fulfill. Faculty rank and line will be determined by the qualifications and experience of the successful candidate. Individuals appointed as Assistant, Associate, or Full Professors will have completed their neurosurgery training. We are interested in surgeon scientists who are either open vascular neurosurgery trained or dual-trained in open vascular neurosurgery and neuro-interventional radiology. They must demonstrate excellence or promise of excellence in the overall mix of contributions in clinical care, teaching, and scholarly activity that advances clinical medicine appropriate to the programmatic need upon which the appointment will be based. There should be evidence that candidates have the promise to attain regional or national recognition for excellence in the overall mix of contributions. If these individuals have not had formal teaching experience, they should have demonstrated during their house staff and fellowship training a commitment to teaching, and they should have the potential to meet or exceed acceptable standards in teaching. The candidate must be board-certified or eligible by the American Board of Neurological Surgeons and eligible for a California medical license. The candidate is expected to have a special interest and expertise in vascular neurosurgery and a large scholarship/research interest. The candidate is also expected to continue to expand the Vascular Neurosurgery Program at Stanford and develop an academic career with responsibilities including patient care, teaching, and clinical or laboratory research. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions. The Neurosurgery Department, School of Medicine, and Stanford University value faculty who will help foster an inclusive academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and outlooks. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these ideals. Additional information about Stanford's IDEAL initiative may be found here: https://ideal.stanford.edu/about-ideal/diversity-statement. Applicants should submit a 1 to 2 page cover letter, CV, 1 page diversity statement (recommended), 2 representative publications, and at least 3 names of letter writers (We will not contact these referees unless we invite them for a zoom interview).https://facultypositions.stanford.edu/cw/en-us/job/494708Gordon Li, M.D.Professor of Neurosurgery and Search Committee ChairDepartment of NeurosurgeryStanford Universityc/o Phil Pajar, Faculty Affairs Administratoremail: [email protected] The expected base pay range for this position is:Rank Assistant: $340,000-$358,000Rank Associate: $400,000-$418,000Rank Professor: $460,000-$472,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine's faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.Advertised: 19 Apr 2024 9:00 AM Pacific Daylight TimeApplications close: 18 Apr 2025 11:55 PM Pacific Daylight Time

ASSOCIATE KNOWLEDGE MANAGER[1] (Data Entry / Administrative Assistant)Macrae is a premier transatlantic legal search firm that places partners and groups at the world's leading law firms. Our impressive growth in recent years has been driven by a business model that is distinct in our industry and a culture that is collaborative, inclusive and transparent. We value the unique talents and contributions of every team member and strive to be the right fit for everyone who joins.Our firm is a "family and good health come first" employer. As such, we offer significant flexibility to accommodate the daily demands of life outside the workplace. We believe the generous and comprehensive benefits package Macrae employees enjoy are among the most competitive in our industry.We hire exceptional individuals who have the potential to add immediate value to the firm and offer the opportunity for ongoing professional growth.Essential ResponsibilitiesMacrae considers its collective intelligence one of the major components to its success. The Associate Knowledge Manager works in individual local teams and as part of a global knowledge management task force. The primary function of this role is to ensure that the Company's collective intelligence is entered into the database in a timely and accurate manner so that it is accessible to all recruiting teams globally.The primary duties of the Associate Knowledge Manager include, but are not limited to the following:Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entryEnter data from source documents into the prescribed computer databases (SharePoint and Encore)Check source documents/data for accuracyVerify data and correct data where necessaryObtain further information for incomplete documents or system entriesUpdate data and archive unnecessary/outdated filesCombine and rearrange data from source documents where requiredTranscribe information into the required electronic formatCheck completed work for accuracyStore completed documents in designated locationsRespond to requests for information and access relevant dataComply with company data integrity and security policiesWork with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative supportPreferred Qualifications: : Professional work experience in legal, recruiting, or professional services industries is highly preferred. Bachelor's Degree or equivalent work experience is required (JDs welcome). Comfortable and thrives working in a high-volume work environment. Ability to successfully manage multiple deadlines, self-starter, mature attitude, creative problem solver, task-oriented, attention to detail and sound judgment. High-level proficiency in written and oral communications. Strong technical aptitude and excellent proficiency in MS Office Suite is required.[1] The use of "Manager" in this title does not imply that this position manages people.