Executive Administrative Assistant Salary in Oak Brook, IL

A industry leader within the distribution and manufacturing space is seeking an Executive Assistant to support our C-Level Team. We are looking for a highly organized Executive Assistant who thrives in a fast-paced environment and is eager to take on the exciting challenges of supporting our CEO and Executive Team. As the right-hand person to our CEO, you'll be at the epicenter of our operations, providing indispensable support and a wide range of administrative tasks like calendar, travel, and meeting coordination as well as expense reporting. The ideal candidate will be proactive, detail-oriented, and able to handle a wide range of administrative and executive support tasks with professionalism and discretion and someone that thrives in an entrepreneurial environment. The compensation range for this role is up to 125K/yr. The offices are located in Oakbrook, Illinois and this role does have hybrid flexibility with an in office presence of 2- 3days a week.Responsibilities of the Executive Assistant to the CEO:Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, partners, and employees.Coordinate and prepare materials for meetings, presentations, and reports.Assist in the preparation of agendas and documentation for executive meetings, ensuring timely distribution and follow-up on action items.Conduct research and compile data as needed for various projects and initiatives.Handle confidential information with discretion and maintain strict confidentiality at all times.Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and projects are completed accurately.Anticipate the needs of the CEO and proactively address them to facilitate their workflow and productivity.Perform general administrative tasks such as answering phones, managing correspondence, and filing documents.Requirements of the Executive Assistant to the CEO:Bachelor's degree preferred.7+ years of experience as an Executive Assistant or similar role, preferably supporting C-level executives.Exceptional organizational and time-management skills.Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Ability to maintain confidentiality and exercise discretion in handling sensitive information.Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.Strong attention to detail and accuracy in all tasks.Ability to work independently with minimal supervision while also functioning as part of a collaborative team.P-6

A leading player in the distribution and manufacturing sector is seeking an Executive Assistant to offer comprehensive support to C-Level leadership. The team is in need of a highly organized individual who thrives in fast-paced environments and is eager to take on the complexities of supporting a CEO and the Executive Team. As the CEO's primary support, you'll be responsible for a broad range of tasks, including managing calendars, coordinating travel, organizing meetings, and processing expense reports. This role is also the hub of communication for all internal and external stakeholders and all board members. The ideal candidate will demonstrate a proactive approach, exceptional attention to detail, and the ability to manage a variety of administrative and executive-level responsibilities with professionalism and the utmost discretion. The successful applicant will excel in a dynamic, entrepreneurial setting, adapting to shifting priorities and addressing issues before they become problems. This position offers a competitive salary of up to $125k/yr. The job is located in Oakbrook, Illinois, and allows for a hybrid work model, requiring you to be in the office 2-3 days a week, with flexibility to work remotely on other days.Responsibilities of the Executive Assistant to the CEO:Manage the CEO's calendar, scheduling meetings, appointments, and travelAct as the primary point of contact for the CEO with clients, business partners, and employeesPlans and executes quarterly Board of Director meetingsAssist in creating and distributing agendas for executive meetings, tracking action itemsConduct research and compile data for various projectsHandle sensitive information discreetly, ensuring confidentialityJuggle multiple tasks and projects, meeting deadlines with accuracyAnticipate the CEO's needs and take proactive steps to improve workflowHandle general administrative tasks like answering phones, managing emails, and organizing documentsRequirements of the Executive Assistant to the CEO:Preferably has a Bachelor's degreeHas 7+ years of experience as an Executive Assistant, ideally supporting C-suite executives and experience planning Board of Director meetingsExcellent organizational and time-management skillsStrong written and verbal communication, able to interact professionally with all levelsProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant softwareSkilled in maintaining confidentiality and discretion with sensitive informationAdaptable to changing priorities, thrives in fast-paced environmentsDetail-oriented and accurate in all tasksWorks independently with minimal supervision, while also being a team playerP-17