Activity Coordinator Salary in Dayton, OH

P E Systems has an exciting new opportunity for a Proposal Coordinator /Technical Editor located in Dayton, OH or Fairfax, VA. The ideal candidate will provide direct support to the Business Development and Proposal Teams, Request for Information (RFI) and Request for Proposal (RFP) solution development, development of proposal management plans, and proposal editing. P E Systems genuinely cares about their employees. We bring together the best people and the best careers. Our family of talented and focused professionals enjoy P E Systems' generous PTO and Holidays, great benefits and great pay. Voted Best Places to Work in Dayton! GENERAL FUNCTION: Act as technical editor, supporting the review and editing requirements of proposal components, including technical management, staffing, cost, and past performance experience Provide support acting as proposal process administrator, documenting and supporting the proposal management plan, ensuring process deliverables are completed by the proposal team and on time, facilitating expectation management, and helping to surface issues to the appropriate lead proposal mangers and capture managers Outline and prepare templates for Requests for Information (RFIs), Request for Quotes (RFQs) and Requests for Proposals (RFPs) regarding solicitation requirements Adjust proposal process with proposal team for optimal efficiency, when required Coordinate project proposal process Monitor and download solicitations and documents for opportunities Enter and update sales leads in Salesforce database Serve as lead for proposal support as needed Assist in developing schedules for proposals Initiate, write and assist in maintaining proposal material repository Assist in the creation of kick-off and color review materials Run color team reviews throughout the whole cycle of the proposal process Assist in the development of content creation for proposals and RFI's Manage production, maintain quality control, and ensure compliance with standard requirements on each proposal including corporate style guide/branding guidelines, departmental procedures/standards, and customer instructions and mandatory solicitation requirements Ensure proposals are secure and adhere with the company's standards Oversee SharePoint site and ensure that all updates, amendments, and modifications are communicated across the proposal development team and archived properly Demonstrate ability to write and communicate in a clear and compelling manner, with a strong command of English grammar and editing, as well as attention to detail Provide desktop publishing and formatting throughout the proposal process Assist with preparing final proposal production and packaging Establish and maintain effective professional working relationships with co-workers, and customers Support business development activities by attending events, luncheons, conferences, etc. Support the development of marketing materials, social media news articles, and a past performance library Must have effective time-management, writing, planning, organization, and interpersonal skills Must have strong organizational skills and written and verbal communication skills Must be able to adjust to multiple, concurrent deadlines Must follow policies and procedures as described in corporate manuals and directives Must be able to work flexible hours, including occasional overtime Must be able to carry out other duties as may be assigned or requested QUALIFICATIONS: Education/Certifications/Experience/Skills: Bachelor's degree (BA or BS) or 4 years of relevant experience inthe development and coordinationof RFIs, RFQs and/or RFPs. Experience reviewing and revising proposal content and other documents for publication. Experience applying accurate and consistent spelling, grammar, format and overall cohesiveness to document text Experience ensuring documents meet editorial and client specifications and adhere to standards for quality, clarity, presentation and style Experience with Microsoft Office (Word, PowerPoint, Excel), Adobe Acrobat Professional and SharePoint Experience using Microsoft Word to track changes, verify information, copyedit, and communicate issues downstream Ability to manage multiple concurrent tasks in a deadline-driven environment Nice to Have: Ability to be highly motivated, customer focused and work well in a team environment as well as independently Possession of excellent verbal and written communication, client interaction, and organizational skills Demonstrated industry-related experience related to capturing and winning Federal Government opportunities Possession of excellent editing skills PMP, Shipley, and/or APMP certification P E Systems, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law. #CJ

POSITION SUMMARY Responsible for specific day-to-day business activities for customer projects including but not limited to: invoicing activities, client follow-up actions, preparation of forecasting and other Oracle accounting reports, cash collections, and any other project support activities as directed by the Service Center ManagerRESPONSIBILITIES Confirm that customer order entry information is correct, assign project cost estimates and process Order Acknowledgement letters. Coordinate specific contract requirement needs, as required. Review client and project data records to ensure completeness, accuracy, and timeliness. Summarize cost data in preparation of client billing. Issue client billing for the service center/region on a weekly basis. Review project status weekly. Responsible for overseeing all aspects associated with the projects, such as: Field Work Orders, open project data base, issuing purchase orders, entering project related expenses into the system, entering proposal pipeline information into the system and ensure project reports are completed in timely manner and send to client when the project is complete. Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues. Maintain project Financial Reports including Aged Backlog, DSO, Income Statements, and others as required by the Service Center Manager. Other Duties as assigned. QUALIFICATIONS 1-3 years of experience Excellent communication skills, both written and verbal Excellent customer service skills Detail-oriented Proficient in MS Office Ability to work and multi-task in a fast-paced environment Ability to use general office equipment. Ability to use a personal computer and job-related software. EDUCATION AND CERTIFICATIONS HS Diploma Valid Driver's License required. PHYSICAL REQUIREMENTS No physical requirements ENVIRONMENTAL DEMANDS N/A TRAVEL TIME REQUIRED N/A At Vertiv, we offer the stability of a global leader in a growing industry and the opportunity of a startup. We design, manufacture and service the mission-critical infrastructure technologies for vital applications in data centers, communication networks and commercial and industrial environments. With $5.0 billion in revenue, a strong customer base and global reach in nearly 70 countries, our move to establish a standalone business enables us to deliver greater value to our customers and create new opportunities for our people.The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities. OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.OUR STRATEGIC PRIORITIES Customer Focus Operational Excellence High-Performance Culture Innovation Financial Strength OUR BEHAVIORS Own It Act With Urgency Foster a Customer-First Mindset Think Big and Execute Lead by Example Drive Continuous Improvement Learn and Seek Out Development Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected] No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, O, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

POSITION PURPOSEThe Administrative Coordinator provides office administration support to the Dayton Leadership Team.  The primary scope of the role is front facing contact for vendors, representatives, potential candidates and employees through phone and face to face interaction at the front office.  Core activities include working closely with the Management Team and General Manager to coordinate key customer visits and special events. Project support can include partnering with Supply Chain, Purchasing, Operations, Quality and EHS to meet plant objectives and administrative activities. Additionally, the Assistant provides administrative support for non-confidential employee matters. PRINCIPAL ACCOUNTABILITIESOwns personal and team safety. Observes all safety rules and always uses the proper safety equipment.Continually evaluate and develop new ways to improve the Front office and front facing interactions.Answer phone calls and general public questions.Manage the front desk and service window traffic.Greets and manages potential candidates coming in for interviews or asking about open positions – makes sure hiring pamphlets are up to date and available for distribution.Coordinate with General Manager / Leadership Team on customer and VIP visits to Dayton Facility – arrange meeting areas – set up / clean up / food orders etc.Manage and maintain any facility postings and announcements directed by General Manager or HR ManagerCoordinate document destruction schedule with all functional groups to meet Amsted requirements.Oversee employee uniform program including initiating new accounts and resolving invoicing errors.Update assigned Administrative and Office Support items – own the process of ordering office supplies.Support employee initiatives in non-confidential areas – supporting employee engagement as needed.Provide general support to visitors by creating a clean & welcoming environment.Support engagement programs and service awards program. Tracks and generates reports as needed and answers any employee questions regarding recognition program.Manage office supplies. Strive to reduce inventory, usage levels, and seek lowest cost alternatives.Support Management Team with employee engagement events and company events.Support Plant Manager & Dayton Leadership team with administrative tasks as needed. NATURE & SCOPEReporting to the HR Business Partner, the Administrative Coordinator provides general office administration to the Dayton Plant team. The primary scope of the role is front facing contact for both HR support for non-confidential areas and front desk reception activities. Role interfaces with the Plant Leadership team for various project support and coordinates with stakeholders in Jessup and other plants as needed. KNOWLEDGE & SKILLSKnowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize work.Strong organizational and planning skills including the ability to coordinate impactful customer events.Strong collaboration skills with proven ability to build and maintain partnerships and solid working relationships with management and employees.Customer focus with demonstrated professionalism and strong influencing skills.Strong organizational skills with a bias toward action. The ability to operate successfully in a fast-paced environment, embrace change and balance competing priorities.Effective oral communication skills including telephone skills, contributing to teams, as well as one on one interactions with stake holders and employees.Effective written communication skills including the ability to produce professional documents, emails, and presentations that are concise, persuasive, and informative.Strong Microsoft Office skills including charting, graphing, and analysis functions in Excel, advanced level user of Word to create documentation, procedures and shared resources, and the generation of compelling communications in PowerPoint.Two plus years of experience in a professional office environment.Ability to work independently and use discretion with confidential information.Commitment to precision and accuracy. Ability to identify errors and use analytical skills to problem solve.  WORKING CONDITIONSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. The position is an office function and has exposures consistent with an office role with extended periods seated, standing, walking, and entering information on a computer. While performing this job, the employee is regularly required to stand and walk up to 25% of the time. This position requires occasional lifting to 30 pounds and travel up to 10% of the time. Responsibilities of the job require periodic interaction with the production floor. Exposures include elevated noise levels associated with a manufacturing environment, fluctuations in temperature ambient conditions as well as intermittent exposure to the weather in and about the yard and dock areas. The job is a Monday through Friday daytime role; however, availability is expected for infrequent weekend or evening times to support plant needs.

A shop hourly position with the primary responsibilities of facilitating the line with needed material at the beginning of assembly process, as well as clearing the assembly and sub assembly departments at end of line process, with the forklift or tugger. The Material Movement Coordinator is a problem solver, critical thinker, independent worker, and possesses a positive attitude, flexibility that strives to meet the needs of his or her customers. Additionally, the Mechanic I must exhibit BAC values of Earning Trust, Embracing Responsibility, Showing Courage, and Driving Innovation.    Must ensure that all product for internal and external customers is moved safely and efficiently throughout the shipping process.  The purpose for every position at BAC regardless of department or level can be summed up as doing the right thing in the right  PRIMARY QUALIFICATIONSAbility to operate major and minor material handling equipment with unquestionable safety.Passion and drive to exceed internal and external customer needs.Demonstrated ability to self-manage, work independently, and plan work smartly so urgent items are prioritized without losing sight of overall task listFlexibility to work varying shift times as needed to meet customer shipping needs KNOWLEDGE & SKILLSMinimum of 2 years’ experience operating material handling equipment.Demonstrated ability to lead small groups.Fully competent to operate all major and minor material handling equipment in a safe and efficient mannerEffective written communication including documentation of processes, and the communication of those processes with fellow mechanics. Ability to communicate to supervisors and co-workers with written memos or emails that are professional, concise and clearly understood.Demonstrated oral communication skills including the ability to communicate professionally with BAC customer and co-workers, and the ability to share information verbally that is clearly understood and technically accurate.Ability to read and interpret drawings and blueprints.Competent in math including addition, subtraction, multiplication, division, fractional computations, and fraction to decimal conversions.Ability to use handheld measuring tools including tape measure, micrometer, and protractor.Knowledge of continuous improvement tools and ability to support root cause analysis for identified quality issues.Thorough knowledge of all hazards related to machine operation and related safety sensitive areas of the department and plant.Demonstrated commitment to safety and adherence to safety standards.High level of product knowledge of BAC’s numerous models and parts.Computer competency with MS Excel including updating data and generating metrics in pre-formatted spreadsheets.Demonstrated flexibility to work at multiple department workstations and adapt to change.Ability to work on cross functional teams in support of plant objectives.. PRINCIPAL ACCOUNTABILITIES Owns personal and team safety for Material Movement Group. Observes all safety rules and uses the proper safety equipment at all times.Willing to adjust shift times as needed to support departmental goalsMust be willing to work in adverse weather conditions, extreme cold, heat, rain and snow.Must obtain forklift certification; MI Jack certification preferred. Demonstrate competency with training.Operate equipment in a manner that maximizes safety, productivity and quality.Follow standard operating procedures for the shipping of finished goods.Ensure the yard area, particularly as it relates to stored units is neat and organized with proper spacing and staging of product to ensure safety and eliminate potential product damageMaintain neat and accurate paperwork.Respond to internal customer requests in an efficient and safe manner demonstrating a world class level of urgency to exceed customer needsProvide leadership to the team in the absence of the Group Lead and or Materials Supervisor.Understand departmental metrics and communicate / interpret for junior mechanics.Document processes for knowledge capture and the training of junior mechanics.Maintain and sustain 5S standards in the department.Participate in continuous improvement activities and projects.Perform other duties as assigned by plant leadership.Contribute to departmental safety improvements.Ensure individual activities embrace sustainability, reduce the impact on the environment, minimize waste, maximize recycling, minimize energy and water usage.Support a culture of innovation through original thinking to improve processes, methods, systems or services; translate new ideas into business opportunities. NATURE & SCOPEReports to the Team Leader, Station Leader or other supervisor as assigned.  Provides hands on leadership and mentoring to junior mechanics as well as be prepared to fulfill department leadership roles as needed.  As a senior mechanic, expertise may be requested to participate on regional project teams.  Expectation is to operate as an influencer and subject matter expert WORKING CONDITIONSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The working environment requires the ability to lift up to 50lbs.  Standing is to be expected up to 80% of the time.  Additional physical activities include walking, reaching, bending, stooping, and sitting.  Fine hand manipulation of controls is needed, as well as hand-eye coordination to perform changes.  The team is generally scheduled for forty hours a week, and some weekend overtime is to be expected.                                                                                                                    

A shop hourly position with the primary responsibilities of facilitating the line with needed material at the beginning of assembly process, as well as clearing the assembly and sub assembly departments at end of line process, with the forklift or tugger. The Material Movement Coordinator is a problem solver, critical thinker, independent worker, and possesses a positive attitude, flexibility that strives to meet the needs of his or her customers. Additionally, the Mechanic I must exhibit BAC values of Earning Trust, Embracing Responsibility, Showing Courage, and Driving Innovation.    Must ensure that all product for internal and external customers is moved safely and efficiently throughout the shipping process.  The purpose for every position at BAC regardless of department or level can be summed up as doing the right thing in the right  PRIMARY QUALIFICATIONSAbility to operate major and minor material handling equipment with unquestionable safety.Passion and drive to exceed internal and external customer needs.Demonstrated ability to self-manage, work independently, and plan work smartly so urgent items are prioritized without losing sight of overall task listFlexibility to work varying shift times as needed to meet customer shipping needs KNOWLEDGE & SKILLSMinimum of 2 years’ experience operating material handling equipment.Demonstrated ability to lead small groups.Fully competent to operate all major and minor material handling equipment in a safe and efficient mannerEffective written communication including documentation of processes, and the communication of those processes with fellow mechanics. Ability to communicate to supervisors and co-workers with written memos or emails that are professional, concise and clearly understood.Demonstrated oral communication skills including the ability to communicate professionally with BAC customer and co-workers, and the ability to share information verbally that is clearly understood and technically accurate.Ability to read and interpret drawings and blueprints.Competent in math including addition, subtraction, multiplication, division, fractional computations, and fraction to decimal conversions.Ability to use handheld measuring tools including tape measure, micrometer, and protractor.Knowledge of continuous improvement tools and ability to support root cause analysis for identified quality issues.Thorough knowledge of all hazards related to machine operation and related safety sensitive areas of the department and plant.Demonstrated commitment to safety and adherence to safety standards.High level of product knowledge of BAC’s numerous models and parts.Computer competency with MS Excel including updating data and generating metrics in pre-formatted spreadsheets.Demonstrated flexibility to work at multiple department workstations and adapt to change.Ability to work on cross functional teams in support of plant objectives.. PRINCIPAL ACCOUNTABILITIES Owns personal and team safety for Material Movement Group. Observes all safety rules and uses the proper safety equipment at all times.Willing to adjust shift times as needed to support departmental goalsMust be willing to work in adverse weather conditions, extreme cold, heat, rain and snow.Must obtain forklift certification; MI Jack certification preferred. Demonstrate competency with training.Operate equipment in a manner that maximizes safety, productivity and quality.Follow standard operating procedures for the shipping of finished goods.Ensure the yard area, particularly as it relates to stored units is neat and organized with proper spacing and staging of product to ensure safety and eliminate potential product damageMaintain neat and accurate paperwork.Respond to internal customer requests in an efficient and safe manner demonstrating a world class level of urgency to exceed customer needsProvide leadership to the team in the absence of the Group Lead and or Materials Supervisor.Understand departmental metrics and communicate / interpret for junior mechanics.Document processes for knowledge capture and the training of junior mechanics.Maintain and sustain 5S standards in the department.Participate in continuous improvement activities and projects.Perform other duties as assigned by plant leadership.Contribute to departmental safety improvements.Ensure individual activities embrace sustainability, reduce the impact on the environment, minimize waste, maximize recycling, minimize energy and water usage.Support a culture of innovation through original thinking to improve processes, methods, systems or services; translate new ideas into business opportunities. NATURE & SCOPEReports to the Team Leader, Station Leader or other supervisor as assigned.  Provides hands on leadership and mentoring to junior mechanics as well as be prepared to fulfill department leadership roles as needed.  As a senior mechanic, expertise may be requested to participate on regional project teams.  Expectation is to operate as an influencer and subject matter expert WORKING CONDITIONSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The working environment requires the ability to lift up to 50lbs.  Standing is to be expected up to 80% of the time.  Additional physical activities include walking, reaching, bending, stooping, and sitting.  Fine hand manipulation of controls is needed, as well as hand-eye coordination to perform changes.  The team is generally scheduled for forty hours a week, and some weekend overtime is to be expected.