Administrative Salary in Arkansas, USA

Position Type:Non ClassifiedJob Title:Administrative Specialist III - Institutional AdvancementClassification Title:Administrative Specialist IIICampus Location:ASU BeebeJob Description:GENERAL DESCRIPTION OF POSITIONThis position reports directly to the AVC for Institutional Advancement and is the first point of contact for visitors, students, faculty, and staff and is responsible for general office duties. Assists the AVCIA with correspondence, scheduling appointments, completing forms, budgeting, and purchasing, etc. Excellent oral and written communication skills are required. Work proficiently with Microsoft Office 365 and its products to create and maintain spreadsheets, databases, and correspondence as required. Must be able to prioritize responsibilities and work independently with minimum supervision with the ability to meet deadlines as requested referring to the AVCIA for final approval. This position is responsible for handling confidential information with professionalism at all times.ESSENTIAL DUTIES AND RESPONSIBILITIES1. Perform general administrative duties to support the Associate Vice Chancellor for Institutional Advancement including answering telephone, making copies, and developing correspondence as needed. Provide customer service as first point of contact for visitors, students, faculty, and staff via phone, email, and/or in person.2. Compose, edit, and/or format business correspondence and reports for Advancement office. Proofread written communication to ensure proper usage, punctuation, spelling, and grammar. Communicate the content and intent of information accurately.3. Create and maintain spreadsheets, databases, and correspondence as required by AVCIA4. Maintain AVCIA's and Advancement office calendar, prepare items for scheduled meetings, catering requests, and arrange office space. Process incoming and outgoing mail, communicate reminders of reports and deadlines. Attend meetings and take minutes as requested by AVCIA.5. Coordinate with others to ensure that the Institutional Advancement office has coverage at all times during business hours.6. Work proficiently with Microsoft Office 365 and its products. Train regularly and keep up with specialized software applications and systems used in the Advancement office.7. Maintain departmental budgets for ordering supplies and maintaining inventory; obtains AVCIA approval prior to all purchases; prepares items for submission to M&R; enters requisitions and receives materials; maintains P-card; and assists with inventory including supporting annual procurement efforts.8. Assist with travel arrangements including reserving vehicle, travel approval forms, and travel reimbursements as needed by the AVCIA and Institutional Advancement division.9. Maintain and keep updated donor records, payments, payroll deductions, and deposits made to ASU System Foundation via ASUB Finance/Administration office, in coordination with Development Officer.10. Maintain alumni rosters, donor lists, private scholarship applications received lists, and mailing lists for Institutional Advancement.11. Maintain confidentiality of work at all times, work effectively under pressure, exercise initiative, and represent ASU-Beebe and the Institutional Advancement office professionally at all times.12. Prioritize work with respect to importance and to meet recurring and critical deadlines.Perform any other related duties as required or assigned.Required Qualifications:Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college. plus 3 years related experience and/or training or equivalent combination of education and experience.Minimum Salary or Salary Range:$27,062Stand:occasionallyWalk:occasionallySit:regularlyUse hand to finger, handle, or feel:regularlyReach with hands and arms:regularlyClimb or balance:occasionallyStoop, kneel, crouch or crawl:occasionallyTalk or Hear:regularlyUp to 10 pounds:frequentlyUp to 25 pounds:occasionallyDoes this position have any special vision requirements? Check all that apply.:Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focusBackground Check Statement:This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.Background Check Requirements:BothASU Beebe EEO Statement :Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.Posting Number:NC2042014Open Date:10/18/2023Open Until Filled:YesSpecial Instructions to Applicants:NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.U.S. Department of LaborKnow Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdfFamily and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

Job DescriptionDepartment:Center for Small Town Jewish Life - OperationsPay Rate Type:HourlyEmployee Type:Job Summary:The administrative assistant II provides office management and a wide range of administrative support duties for the Center for Small Town Jewish Life. This position supports the Center in ways that enhance the effectiveness and reputation of its operations and programs. Work involves the frequent exercise of sound judgment and initiative to see projects from beginning to completion. Frequent verbal and written communication is required within the College and with outside individuals and agencies. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:Provide office management and a wide range of administrative support duties for the Center's leadership, including but not limited to calendar maintenance, meeting scheduling, travel coordination, invoicing, reimbursements, program and office supply purchasing, and supplier/vendor coordination Work with the Center's staff to assist in all aspects of public and internal events (publicity, registration, scheduling, catering, evaluation, maintaining records), including the the Conference for Jewish Life and Fall Shabbaton as well as assist with preparation for other guest speakers and programs throughout the yearKeep office accounts for budgets, maintain detailed and itemized accounts in ways that support programmatic needs, assist directors with budget as needed, invoice and issue payments to vendors and program participantsAssist Center staff with a variety of day-to-day operational matters: operate computer and software programs, web applications, e-mail, printers, photocopy machines, fax, and telephone systems; learn new computer and software systems as necessary to support the evolving needs of the CenterAssist staff with preparation of materials for review of the Center's advisory boardAssist staff in the preparation and distribution of advancement materials, maintaining annual calendar of appeals, tracking donations and preparing thank you lettersArrange for work orders with Facilities ServicesCultivate relationships with other College departments, programs and offices in order to efficiently manage scheduling, meetings and other interactionsPerform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without noticeQUALIFICATIONS: High school diploma or equivalent required; professional coursework or post-secondary education are a plusThree or more years of previous administrative professional experienceExcellent interpersonal, communication (written and verbal), and organizational skills with a high level of motivation and initiativeAttention to detail and accuracy are criticalAbility to handle confidential information tactfullyStrong business English, proofreading, and spelling skillsMust be able to work independently, exercise judgment, take initiative, solve problems, and manage multiple projects with minimal supervision as well as to adjust as new projects are assignedHighly developed computer skills including extensive experience using Microsoft Office Suite, email and web applications, Google applications, database applications, image editing software (e.g., Adobe Photoshop), as wellas an interest in and ability to learn new programsEffective event management skillsAbility to make an impact through work as a member of a team and diverse communityInclination and skills to promote the mission and goals of the programs and institutionKEY RELATIONSHIPS:This position is supervised by the Deputy Director of the Center for Small Town Jewish Life. The administrative assistant will also work closely with the Center's staff, and interact with members of the Colby community within and beyond the Center regularly. This is an office position without opportunities for teaching or student advising.WORKING CONDITIONS/PHYSICAL REQUIREMENTS:General open office and campus environment. Position involves sitting, although frequent movement is necessary. Occasional evening and weekend work will be required as necessary. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.CONDITIONS OF EMPLOYMENT:Successful and satisfactory completion of a background check (including a criminal records check).TO APPLY:Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest, resume, and the contact information of three professional references.A review of applications will begin immediately and will continue until the position is filled.Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran's status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution's education programs and activities. Questions regarding Title IX may be referred to Colby's Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.For more information about the College, please visit our website: www.colby.edu.

Join Frost and become an integral part of our CPA practice as a Senior Administrative Assistant. In this pivotal role, you'll lead the charge in providing top-level support, ensuring seamless operations, and fostering strong client relationships. If you're ready to take your administrative career to the next level and make a significant impact, this opportunity is for you.Your Key Responsibilities:Client-Centric Support: Take the lead in managing communication with both new and existing clients, delivering unparalleled service and support that sets Frost apart.Tax Expertise: Your expertise will ensure accuracy and efficiency in every step of the process, from assembling and processing tax returns to e-filing and monitoring acceptances.Master of Organization: Oversee the overall document organization, ensuring everything is meticulously scanned, stored, and readily accessible for optimal efficiency.Deadline Management: Navigate tax due dates with precision, ensuring timely delivery of tax deliverables and demonstrating your commitment to excellence.Administrative Excellence: Provide comprehensive administrative support, from managing phone calls and deliveries to sorting and delivering mail, ensuring nothing falls through the cracks.Collaborative Team Player: Support and assist your colleagues and Frost locations with projects and backup as needed, fostering a culture of teamwork and collaboration.Technical Proficiency: Demonstrate a thorough understanding of tax preparation software, with CCH Preferred, showcasing your ability to leverage technology for maximum effectiveness.Problem-Solving Pro: Use sound judgment and decision-making skills to identify and resolve issues, ensuring smooth operations and client satisfaction.Continuous Improvement: Research and address complex questions and problems, optimizing workflows, resources, and client satisfaction at every turn.Ambassador of Professionalism: Maintain the highest standards of professionalism and client confidentiality, embodying Frost's commitment to excellence in all interactions.Office Champion: Ensure the office environment is organized, clutter-free, and stocked with essentials, guaranteeing the comfort of clients and colleagues alike.Event and Meal Coordination: Assist with coordinating events and meals, adding an extra touch of hospitality and care to the Frost experience.Project Management Expertise: Use your project management skills to effectively manage tasks and initiatives, contributing to the team's overall success.Qualifications:Experience: Bring at least 7 years of administrative assistant experience, showcasing your depth of knowledge and expertise in the field.Education: Hold a High School Diploma or equivalent qualification, underscoring your commitment to continued learning and growth.Preferred Experience: While experience in Public Accounting is preferred, it's not required. We value diverse backgrounds and are open to candidates with relevant experience in other industries.Technical Skills: Possess advanced knowledge of Adobe Acrobat and a deep understanding of the Microsoft Office Suite (including Word, Outlook, and Excel), essential tools for success in this role.On-Site Presence: Be ready to work on-site, immersing yourself in the collaborative culture and dynamic atmosphere of our office.Frost, PLLC's policy is not to accept unsolicited referrals or resumes from any source other than a signed vendor agreement and directly from employees and candidates.Frost, PLLC will not consider unsolicited referrals and/or resumes from vendors who do not have a signed vendor agreement with Frost, PLLC. (e.g. search firms, staffing agencies, fee-based referral services, and recruiting agencies.)Any resume or CV submitted to any employee of Frost PLLC without having a signed vendor agreement - within the last year - in place will be considered the property of FACTA.To be duly considered for a vendor agreement with Frost, PLLC, all formal requests must be exclusively submitted to [email protected]. Any communication through alternative channels shall be deemed invalid for consideration.

Position Type:Non ClassifiedJob Title:Administrative Specialist II - High School Career CenterClassification Title:Administrative Specialist IICampus Location:ASU SearcyJob Description:ESSENTIAL DUTIES AND RESPONSIBILITIES1. Gathers data and sends data for reports due to Arkansas Office of Skills Development on a time line as needed.2. Assist Director by maintaining appointments calendar, leave records, purchasing and any reports as needed also assist instructors that report to Director of Career Center.3. Responsible for gathering data for high school students receiving high school and concurrent credit; enters all applications online then enters each student into concurrent classes.4. Enters all purchasing requisitions; after PO approval places all orders for high school departments, gather receiving reports, invoices and send to accounts payable.5. Assists high school district personnel with class scheduling and proper course code usage.6. Provides information, assistance and clarification to interested and current students looking to attend classes at the Career Center and University.7. Maintains students academic grades and submits midterm and final grades to participating schools and maintains attendance records and sends to participating school daily.8. Prepares travel authorizations, travel arrangements and travel reimbursements for all employees reporting to the Director.9. Occasionally substitutes in the classroom when an instructor is absent and substitute teachers are not available.10. Other duties as assigned.Required Qualifications:Education: Mental alertness and adaptability to office and field area work routines. Equivalent to four years high school, with particular emphasis during high school in office skills, shop skills, or others.Experience General: 0 to 6 months related experience or training.Minimum Salary or Salary Range:$25,552Stand:occasionallyWalk:occasionallySit:regularlyUse hand to finger, handle, or feel:frequentlyReach with hands and arms:frequentlyStoop, kneel, crouch or crawl:occasionallyTalk or Hear:continuouslyUp to 25 pounds:occasionallyDoes this position have any special vision requirements? Check all that apply.:Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focusBackground Check Statement:This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.Background Check Requirements:BothASU Beebe EEO Statement :Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.Posting Number:NC2312014Open Date:05/03/2024Open Until Filled:YesSpecial Instructions to Applicants:NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.U.S. Department of LaborKnow Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdfFamily and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

Job DescriptionDepartment:Office of AdvancementPay Rate Type:HourlyEmployee Type:Job Summary:Propelled by visionary leadership, a compelling array of initiatives, and record fundraising in fiscal year 2017, Colby launched the largest fundraising campaign ever at a liberal arts college-$750 million-in October 2017. With the success of the Dare Northward campaign, the College will be known for a distinctive set of multidisciplinary academic offerings; an even more cohesive and accessible institutional culture for students from all backgrounds; the foremost art and athletic facilities in the educational sector; a welcoming, thriving, and dynamic surrounding community; increased global connections and resulting perspectives; the richest set of universal student experiences to enhance the Colby academic program; and the capacity to support the postgraduate success of every one of their students. As the Dare Northward campaign continues toward $1 billion, there are opportunities to join and support this dynamic fundraising office.The administrative assistant provides administrative and clerical support within the Division of College Advancement. This position will be cross-trained to support a variety of functions within the department. The ideal candidate will be experienced in handling a wide range of administrative and support related tasks and will be able to work independently. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:Perform data entry, record keeping, filing, and correction of alumni, parent, friend, foundation, and grant data in the Raiser's Edge donor database; serve as a resource to train others on these functionsAssist with preparing new fund request forms and gift entry forms, and ensure correspondence, reporting, and proposal records are maintained in database Research, prioritize, and follow up on incoming donor-related issues and concerns, including those of sensitive or confidential nature; determine appropriate course of action, referral, or response Manage day-to-day building operations within Schair-Swenson-Watson Alumni Center for College Advancement, including but not limited to acting as a point of contact, overseeing building maintenance and housekeeping, repair and upgrades, and liaising with Campus Facilities department Support the recruitment of new team members through liaising with HR, setting up interviews, and making travel arrangementsProvide support for events, travel, meeting, and site visit arrangements for internal and external constituencies, including scheduling locations and catering, setting up for events, budgeting, and contract and travel arrangementsProvide general back up support for other College Advancement administrative assistants as appropriateReconcile travel receipts and documentation for monthly expense reports for gift officers and presidential initiatives and principal gifts team Prepare, proofread, and print letters, emails, and other communications, including at times gathering information from campus partners for reports to donors or foundationsAssist in mailroom operations as needed, creating, printing, and posting a wide range of mailings, including acknowledgment lettersPerform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without noticeQUALIFICATIONS:High school diploma or equivalent required; professional coursework or post-secondary education are a plus1-3 years of administrative professional experience involving data entry, word processing, and computer system operations, with significant experience with the Microsoft Office Suite preferredAbility to quickly become proficient in the advancement database programs, as well as an interest and ability to learn other programsAttention to detail and accuracy are criticalAbility to handle confidential information tactfullyExcellent interpersonal, communication, and organizational skills with a high level of motivationTalent to manage multiple projects and priorities while working within deadlines to achieve ambitious goalsAbility to work collaboratively in a fast-moving environment and to make an impact through work as a member of a team and diverse communityMust be able to work independently, exercise judgment, and manage projects with minimal supervision, as well as to adjust as new projects are assignedKEY RELATIONSHIPS:This position is one of six administrative assistants who work as a team to support the division of College Advancement and will have direct contact with division staff. The position will also interact with other departments, faculty, staff, students, alumni, parents, and visitors.WORKING CONDITIONS/PHYSICAL REQUIREMENTS:General open office and campus environment. Position involves sitting, although frequent movement is necessary. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.TO APPLY:Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website.A review of applications will begin immediately and will continue until the position is filled.Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran's status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution's education programs and activities. Questions regarding Title IX may be referred to Colby's Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.For more information about the College, please visit our website: www.colby.edu.

ADMINISTRATIVE ASSISTANTBuild America and your future!Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.Lexicon's culture is what makes our company a fun and rewarding place to work. People, Quality, Safety, and Innovation are the values at the core of everything we do. We strive to live our visionary purpose: Real People. Lasting Partnerships. Unfailing Integrity. Building a better tomorrow one project at a time. And we want you to join us in this vision.Position SummaryThe Administrative Assistant is responsible for performing administrative and clerical duties for executives and division leaders within the companyEssential Duties and ResponsibilitiesResponsible for negotiating travel arrangements (including commercial and company transportation) as needed.Prepare correspondence including but not limited to: letters, memos and procedures (including confidential information).Provide administrative and clerical support to executives and Division Leaders including telephone coverage, special projects, mail handling, necessary communications, internal & external billing/invoicing, waivers, credit card statement reconciliation and coding, prepare/review expense reports and some purchasing duties.Run personal errands for executives.Plan and coordinate meetings with clients, subcontractors, and company events.Performs various clerical duties.The ability to work overtime and regular, punctual attendance is required.QualificationsMinimum of two years' experience as an administrative assistant is required. Must be able to read, analyze and interpret general business materials. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public as required. Ability to perform basic math calculations is required. Must be proficient in Microsoft Word and Excel. Must have excellent oral and written communication skills. Should be able to prioritize tasks and handle multiple tasks simultaneously. Must have ability to handle confidential information.Physical DemandsMust be able to sit for extended periods of time and work directly on a computer in a high pressure environment. Must be able to lift up to 25 pounds occasionally. All of the physical demands listed are essential functions. All of the physical demands listed are essential functions.The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills and abilities. I have reviewed, understand and can perform the essential functions of this position with or without reasonable accommodations.BenefitsHealth InsuranceHSA with Employer contributionsDental InsuranceVision InsuranceLife InsuranceDisability Income BenefitsPaid HolidaysPaid Vacation401 (k)

Position Type:Non ClassifiedJob Title:Administrative Specialist II - Career/Technical EducationClassification Title:Administrative Specialist IICampus Location:ASU BeebeJob Description:GENERAL DESCRIPTIONASU-Beebe is seeking an Administrative Specialist II for Career/Technical Education. The primary purpose of this position is to assist the Dean of Career Education. Job Duties/Responsibilities: *Perform general administrative duties to support division, faculty, and dean including answering telephone, making copies for dean, and developing correspondence as needed; Serve as point of contact for visitors, students, faculty, staff via phone, email, and/or in person.ESSENTIAL DUTIES AND RESPONSIBILITIES1. Responsible for department correspondence, oral and/or written as requested; process mail in/out; communicate reminders of reports and deadlines to faculty (i.e. submission of grades, attendance); assist in division website content management.2. Support division in obtaining access to CNS, Canvas, Outlook, etc.., and onboarding such as phone, computer, business cards, ID card, and any required training.3. Assist in the preparation, collection, and submission of faculty syllabi and ensure posting of office hours; maintain digital copies of course syllabi; manage classroom room schedules4. Purchasing/budget/inventory: Maintain departmental accounts for ordering supplies and maintaining inventory; obtain dean approval prior to all purchases; prepare items for submission to M & R; enter requisitions and receive materials; assist lead instructors and program coordinators on textbook orders; maintain copier usage records, supplies, and service; reconcile and maintain P-card; assist with inventory including supporting annual procurement efforts; assist faculty in locating resources; process faculty/staff requests to advancement for promotional items.5. Process pay authorizations and overloads for faculty; review and process student worker authorizations to HR and timesheets for submission to payroll.6. Supervise student workers as needed.7. Provide guidance to dean and faculty in making travel arrangements, preparing TR-1's, and submission for payment.8. Support dean in data collection.9. Submit trouble tickets for IT and Maintenance as requested. Submit service orders and key requests to the Physical Plant as needed.10. Receive communications for faculty absences, track and communicate to the dean for classroom coverage/notification to students, coordinate with dean to ensure proper recording of absences in the leave system.11. Maintain division calendars, conference rooms (if applicable), and dean appointments.12. Organize, coordinate, plan, and conduct division events by securing space, equipment, food, invitations, and announcements. Assist division in coordinating events and functions in conjunction with other campus groups such as student services or institutional advancement.13. Attend required and requested training sessions as needed.14. Support advising/scheduling: Direct students to appropriate faculty advisors, support advising initiatives, facilitate SOAR sessions and ensure adequate faculty advisors for student demand, utilize CNS to support advisor, Program Coordinator, and dean requests for overrides, course edits, etc. and to answer student questions as needed.15. Maintain physical/digital office filing system.16. Perform related duties as assigned by dean.Required Qualifications: Education: High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc.Experience General: 12 to 18 months related experience and/or training. Minimum Salary or Salary Range:$25,552Stand:regularlyWalk:regularlySit:frequentlyUse hand to finger, handle, or feel:frequentlyReach with hands and arms:regularlyClimb or balance:occasionallyStoop, kneel, crouch or crawl:occasionallyTalk or Hear:regularlyUp to 10 pounds:occasionallyUp to 25 pounds:occasionallyDoes this position have any special vision requirements? Check all that apply.:Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focusBackground Check Statement:This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.Background Check Requirements:BothASU Beebe EEO Statement :Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.Posting Number:NC2322014Open Date:05/09/2024Close Date:05/23/2024Special Instructions to Applicants: NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.U.S. Department of LaborKnow Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdfFamily and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

Position #: A00961Department: Dean of Liberal ArtsEmployment Status: Full time (29-40 Hrs)# of openings: 1Proposed Salary Range: Commensurate with ExperienceType of Employment: StaffLocation: ASU-JonesboroClosing: 5/24/24Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify. Position Summary: The Administrative Analyst is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policyDuties & Responsibilities: HSS building liaison Schedules all classes per semester for the 45 HSS classrooms Schedules meetings in HSS as requested by individuals from across campus Manages keys and electronic key boxes per department in HSS Reviews safety procedures, updates and communicates changes to building users including HSS, Fowler Center, Fine Arts, Art Annex, and ED/COMM Maintains IED machine Provides general IT trouble-shooting to support faculty Maintains HSS Digital Signage Performs Receptionist Duties for Dean's Office Serves as back-up for initiating travel, requisitions, and budget transfers Reviews PRT calendar and reminds the Dean and Chairs of PRT deadlines Types and produces PRT letters/submits to AAR/transmits to faculty Facilitates PRT College Committee workflow Types, produces, and sends various donor letters Transmits official communication to CLAC faculty on behalf of the Dean's Office Supervises student workers (5 or 6 per year) and provides professional office training for each student worker Takes meeting minutes as requested by the Dean Collects conflict of interest forms from departments Maintains college website Helps to coordinate college events Maintains the Dean's and Associate Dean's calendars and scheduling meetings for them Maintains official college committee rosters Collects and transmits official documents to the Registrar's Office Orders plaques and certificates for college award winners for College Honors Ceremony Advertises and promotes college events Maintains personnel files Other duties as assigned Knowledge/Skills/Abilities: Knowledge of planning, research, and analysis techniques and proceduresKnowledge of department operations, policies, and proceduresKnowledge of applicable laws and regulationsKnowledge of basic accounting principlesAbility to plan and execute systems and organizational analysis and feasibility studiesAbility to conduct research and perform quantitative quality assurance reviewsAbility to research, prepare, and present comprehensive written and oral reportsAbility to organize and conduct meetings and workshops General Days/Hours: Monday - Friday8:00 a.m. - 5:00 p.m.Additional hours as requested and/or neededRegular and reliable attendanceOther: Please note: all position postings close at 12:00 A.M. CST on the position closing dateMinimum Qualifications: The formal education equivalent of an earned Bachelor's Degree in public administration, general business, or a related fieldOther job related education and/or experience may be substituted for all or parts of these basic requirements upon approval of the qualifications review committeeE-Verify Participation Notice: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdfE-Verify Right to Work: https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdfPI240831321

We are seeking a professional and highly organized Administrative Assistant to join our team. In this role, you will work closely with our Office/Executive Partners to ensure smooth and efficient operations within the company.Key Responsibilities:Perform all administrative duties, including but not limited to creating company newsletters, expense reports, drafting documents, and other assigned tasks.Maintain and organize office files, documents, and records.Assist with scheduling appointments and meetings.Coordinate travel arrangements as needed.Handle incoming and outgoing correspondence.Provide general support to office staff as required.Requirements:Proficiency in Microsoft Word and Excel is essential.Strong communication skills, both oral and written.Ability to work independently and as part of a team.Excellent organizational and time management skills.Flexibility and adaptability to meet the demands of a dynamic work environment.Prior administrative experience is a mustFamiliarity with MS Office Suite is a plus.HS Diploma or GED is a must and or equivalent experience.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Volt is immediately hiring for Administrative Assistant.100% RemoteAs an Administrative Assistant you will: Be responsible for data entry of product quality service complaints and assisting with customer submissions ensuring business compliance. Provide support to Patient Warming Audit team working and managing monthly audits. Work on special projects to include recording, compiling, retrieving, and analyzing information. This is a full time opportunity.The ideal candidate will have: Computer Literacy (Microsoft Office and Outlook) Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Customer Service skills Good Listening skills Data entry with excellent accuracy Audit experience High School diploma or equivalent required Pay Rate: $24.24 per hourQualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected]. Please indicate the specifics of the assistance needed.Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Job ID : 419491