Administrative Salary in San Diego, CA

San Diego State University Research FoundationAdministrative Support Coordinator IUS--San DiegoJob ID: 2024-16950Type: Part-Time Contract# of Openings: 1Category: Administrative/ClericalCTE- Center for Tobacco and the EnvironmentOverviewThe salary range for this position is $17.00 - $23.00 per hour depending upon qualifications and is non-negotiable. San Diego State University’s Center for Tobacco and the Environment (CTE), co-directed by Georg E. Matt, PhD and Thomas Novotny, MD, is an extramurally-funded Center established in 2022. CTE’s mission is to prevent, reduce, and eliminate tobacco’s toxic legacy of environmental pollution and harm to human health caused by decades of commercial tobacco sales and use through the creation of an open, community-engaged, inter- and transdisciplinary research center that serves the diverse communities affected by the environmental impacts of commercial tobacco sales and use. CTE provides an organizational platform for the next generation of research that seeks solutions to human exposure and environmental contamination created by decades of tobacco use and that contributes to California’s comprehensive policy initiatives to end commercial tobacco sales and use by 2035. CTE is home to a well-established group of multi-disciplinary scholars from different colleges at SDSU including Health and Human Services, Sciences, Arts & Letters, and Professional Studies & Fine Arts whose work focuses on the environmental impacts of commercial tobacco use. Researchers at CTE conduct multiple extramurally-funded research projects focused on tobacco and the indoor and outdoor environment, including the newly-funded Tobacco Policy Research Center (TPRC) for Tobacco and the Environment. Funded by the Tobacco-Related Disease Research Program, the TPRC will pursue the following policy initiatives over the next two years: (1) Make all outdoor dining areas in the City of San Diego smokefree and vapefree; (2) Eliminate tobacco product waste in tribal outdoor recreational areas; (3) Protect aquatic environments from urban tobacco product waste; (4) Disclose thirdhand smoke pollution in real estate transactions; (5) Disclose thirdhand smoke pollution in lease agreements; and (6) Adopt restorative practices focused on tobacco’s environmental impact as part of alternatives to suspension in schools.Please note that due to the potential for the contamination of study samples, the incumbent must be a nonsmoker and non-user of tobacco, e-cigarettes, and cannabis and live with nonsmokers/non-users. ResponsibilitiesUnder the direction of the CTE Center Coordinator(s), the Administrative Assistant provides primary administrative support to the Center. The incumbent interacts with CTE investigators and research staff; graduate and undergraduate students; community partners organizations, including elected officials, their staff, and municipal employees; and University and Foundation departments. In support of the goals and objectives of Center, the Incumbent will (1) use office support technology and software applications, such as word processing, desktop publishing, spreadsheets, and databases to produce Center materials and other documents, correspondence, memos, files, and reports and (2) create and maintain accurate and thorough records, files, and record keeping systems, in compliance with Foundation policies and procedures and award restrictions and guidelines. Specific duties include but are not limited to: Administrative Support Coordination 60%General Operations:Oversee general office operations including serving as the primary contact for SDSURF for work orders, repairs, maintenance, signage, photocopier service and maintenance. Order and manage supplies, equipment, and other assets across a variety of projects, including handling logistics of deliveries, shipping, receiving, inventory control, and processing of property forms.Coordinate and submit data, software licensing, and telephone service requests as needed.Assemble and distribute Center materials via e-mail and/or USPS, maintain accurate mailing lists, and monitor responses.Staff Support:Assist Center Coordinators with recruitment and new hire and volunteer onboarding tasks, track volunteer appointments, and monitor the end dates for staff positions.Maintain student tracking database and verify accuracy. Process key requests and maintain accurate records of keys and access cards distributed to Center personnel.Monitor staff compliance with required certifications including Human Subjects training.Coordinate the CTE project management system and assist in the management of workflow.Assist in preparing for team building activities, special events, and celebrations.Research Support:Schedule and organize meetings between CTE, community organizations, and internal and external investigators. Organize site-based data collection and meetings with community partners, including parking, food and beverage, and required permissions.Provide information, assistance, and resources to current and prospective partners and CTE members. Perform administrative functions to support submission of annual progress reports, grant proposals, and other reporting requirements, including maintaining up-to-date biosketches, other support, and publications. Communicate regularly with Center staff and investigators to ensure needed administrative support is provided. The incumbent is also responsible for coordinating the annual in-person Policy Center Symposium held in San Diego for approximately 100 of its community partners and members and semi-annual virtual webinars for approximately 100 of California’s tobacco prevention programs and other stakeholders Fiscal Management 25%Prepare CTE contracts, coordinating the process of contract approval, and the status of all contracts.Collaborate with Center Coordinators and Grant Administrator to monitor transactions and budget reports.Process and track SDSURF financial transactions, such as check requests, purchase requisitions, invoices, payment authorizations, Pcard transactions.Coordinate travel arrangements to include travel, lodging, transportation, approvals, and other necessary forms (e.g., for foreign travel) and reimbursements.Assist in the fiscal administration of Center affiliated projects (e.g. Pilot Projects) including reviewing financial paperwork and submitting transactions for fiscal approval and processing.Communicate with vendors and independent contractors and the Administrator to ensure timely completion of necessary contracts and related documents to establish business relationships with SDSURF.Maintain internal fiscal files and tracking mechanisms to ensure proper and timely flow of purchases and payments.Assist with budget projections and budget adjustments.Support logistical aspects of incentive distribution for research conducted in affiliation with the Center. Other Duties and Responsibilities as Assigned 15%Meet regularly with the Center Coordinators and PIs to ensure activities are on target and within established deadlines.Respond to emails and inquiries in a timely and professional manner.Attend CTE and community meetings, trainings, and classes, preparing agendas and minutes, as requested.Ensure compliance with SDSURF policies and procedures across all functions listed above.Train, assign, oversee, and review the work of part-time student assistants or volunteers. QualificationsKnowledge & AbilitiesKnowledge of and skill in standard office procedures and practicesKnowledge of English grammar, spelling and punctuationKnowledge of Microsoft Word, Excel, PowerPoint, or related programs, and online databases to track data & provide reportsKnowledge of writing and presentation fundamentals to effectively communicate standard informationAbility to apply independent judgment, discretion and initiative to address problems and develop solutionsAbility to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projectionsAbility to schedule and assist in organizing special events, conferences, and meetingsAbility to display flexibility and independently handle multiple work unit priorities and projectsAbility to draft and compose correspondence, standard reports and spreadsheetsAbility to use and quickly learn new office support technology systems and software packagesAbility to display sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, second language learners, veterans, international students, etc.) Ability to establish and maintain cooperative working relationships with individuals (i.e., students, researchers, community organization members) and employ appropriate accommodations to meet their needsAbility to communicate effectively, both orally and in writing, with CTE researchers and staff, students, and diverse community organizationsAbility to understand, interpret and communicate procedures, policies, information, ideas and instructionsAbility to be organized, meet deadlines, and display attention to detailAbility to understand and follow posted work rules and procedures Minimum Education & ExperienceHigh school diploma or equivalent4-years of progressively responsible experience in an office or administrative environment Preferred QualificationsBachelor’s degree in related field.Experience working in a non-profit, educational or research institute.Experience working with and sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, veterans, etc.).Knowledge of the environmental impact of tobacco.Knowledge of current tobacco prevention or control efforts in CA. Additional Applicant Information Candidate must reside in California or live in a commutable distance from SDSU at time of hire.Job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).San Diego State University Research Foundation is an EEO/AA/Disability/Vets/Title IX Employer.PI239174816

Administrative Support Coordinator IIJob No: 537389Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position SummaryThe Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants.This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.The individual hired into this role will work on campus at SDSU in San Diego. Department SummaryThe Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments.The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters' students for tomorrow's leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management.The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands.For more information regarding the Fowler College of Business, click here. Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and BenefitsStarting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at [email protected]: Apr 05, 2024 (9:00 AM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/537389/administrative-support-coordinator-iiCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-ce13c2535590804eb2133da0aea87047

Administrative Coordinator (Administrative Support Coordinator II)Job No: 537773Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position SummaryThe Administrative Coordinator II provides general front-line coordination for the Faculty Advancement and Student Success unit and specific administrative support for the Undergraduate Studies Office, including General Studies courses, the IS3D degree program, the Supplemental Instruction Center, the Faculty-Student Mentoring Program, and the Academic Internship Program. Primary responsibility will be for implementing campus processes in hiring, course scheduling, student registration and student field placements. Under the auspices of the General Studies program, the position supports class schedule production for units from the Division of Student Affairs and Campus Diversity, University Athletics, and select student success programs from the academic colleges. The Administrative Coordinator is the point of contact and engages with the Office of the Registrar for all class schedule planning and production concerns in FASS.This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.The individual hired into this role will work on campus at SDSU in San Diego. Department SummaryFaculty Advancement and Student Success (FASS) fosters inclusive academic excellence through support for faculty careers, professional development, community engagement, and student academic support and enrichment. This includes Interdisciplinary Studies in three Departments: major, Undergraduate Studies, and the Weber Honors College.For more information regarding Faculty Advancement and Student Success, click here. Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to project and manage program expenses. Ability to lead, moderate, and guide large and small groups with clear objectives. Ability to analyze situations accurately and take appropriate action. Ability to work effectively with students, faculty, staff, and administrators. Strong diplomatic skills, with the ability to foster collaboration and cooperation among all constituents within a complex higher education or other large public setting environment. Bachelor's degree is preferred. Compensation and BenefitsStarting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at [email protected]: Apr 05, 2024 (9:00 AM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/537773/administrative-coordinator-administrative-support-coordinator-iiCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-23faa2880d6f1e4b99aeec2561ff4d67

Position: Administrative Assistant ITo Apply Now (Copy & Paste the Link): https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=0fbecb44-c8ed-479d-aec1-34632fb73ff7&ccId=19000101_000001&lang=en_USJob Description:We are looking for a skilled and motivated Administrative Assistant to join our G&A team, who will perform a variety of tasks as necessary to facilitate the smooth administrative operations of ADARx Pharmaceuticals' business. To do this role properly the Administrative Assistant must be dependable, organized, able to multitask effectively, and enjoy working within a scientific and entrepreneurial environment that is fast-paced, mission-driven and results-driven. The position will be reporting to the company Office & HR Manager.Essential Responsibilities:Greet visitors and direct them to appropriate department.Answer phone calls and respond to administrative requests from clients, vendors and employees.File and retrieve organizational documents, records, and reports in appropriate electronic shared folders or SharePoint systems.Maintain a clean and professional front desk area, keeping equipment and supplies neat and orderly.Sort and distribute incoming letters, packages, and notifications.Organize and prioritize large volumes of information, daily calls and emails for follow-up.Organize, manage, and schedule appointments through Outlook. Create shipping documentation and help to ship and receive deliveries.Assist in procurement of office and lab supplies and follow up with orders.Maintain inventory of all office supplies, including basic necessitiesEach morning, ensure that common areas (kitchen, break rooms, conference rooms and lobby) are clean, orderly and well stocked for the day.Assists with office set-up and moves which may involve moving, assembling and arranging furniture.Prepares facility for meetings and events to include delivery and set-up of food and beverages.Willingness and ability to learn new computer skills and software.Other duties as assigned.Essential Physical Characteristics:Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.On-Site Protocol:Physical presence at the ADARx Pharmaceuticals worksite is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.Qualifications:This position is not remote, must reside in San Diego region.Associate degree with 2+ years of relevant experience in a professional office environmentMust be able to meet deadlines in a fast-paced quickly changing environmentAbility to organize a daily workload by priorities.Exercises discretion and independent judgmentStrong work ethic and interpersonal skillsProficient computer skills using PC Proficiency, Microsoft Office Suite Products, Adobe Pro.Professional level verbal and written communication skillsMobility to perform the essential functions of the position.Cultural sensitivity and respect for diverse colleaguesOpen to change and receptive to feedbackRequired Key Attributes:Must be able to work independently with supervision as needed.Understand project timelines and deliverables and plans/coordinate project work accordingly with departmental, functional, and external stakeholders.Adaptable / Flexible - willing and able to adjust to multiple demands and shifting priorities as well as an ability to meet day-to-day challenges with confidence and professionalism.Strong problem-solving skills and a proactive attitude towards exploring new approaches.Self-motivated with excellent interpersonal, organizational and communication skills with the ability to take a hands-on approach work effectively in a dynamic and collaborative, fast-paced environment.Preferred Qualifications:Bachelor's degreeCompensation:This is a full-time position, Monday-Friday, occasional overtime.Pay is commensurate with experience.Equity-based compensationPerformance-based bonuses401(k) with Company MatchMedical, Dental, VisionFlexible Spending AccountLife InsuranceEmployee Assistance ProgramEmployee DiscountsGym MembershipPaid VacationPaid HolidaysPaid Sick, Jury Duty, BereavementWork Authorization:United States (Required)Background CheckCompany Overview:ADARx Pharmaceuticals, Inc., (the "Company" or "ADARx") located in San Diego, is a clinical stage biotechnology company committed to turning cutting-edge science into life-saving therapeutics. ADARx has developed proprietary RNA targeting platforms and technology for silencing or editing target mRNA. ADARx has a growing pipeline of RNA targeting therapeutics for treating diseases across a range of therapeutic areas including genetic, cardiometabolic, complement-mediated diseases and central nervous system.ADARx currently has multiple active programs in development with the lead candidate in the clinic. We are well-financed by a syndicate of renowned VC firms.ADARx Pharmaceuticals is an EEO employer committed to an exciting, diverse, and enriching work environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.Disclosure Statement:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual target bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, type and length of experience within the industry, and other job-related factors permitted by law.Total Compensation includes base salary; benefits: medical, vision, and dental insurance; life insurance; 401(k) matching program; paid time off; paid holidays; Employee Assistance Program; and other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including but not limited to cash bonuses.Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current NAI employee who was conditionally offered the position.

Job Description Step into Your New Role Kleinfelder is hiring an Administrative Supervisor for our SoCal Area Operations. This is an exciting opportunity for an administrative career professional seeking to maintain responsibility for all administrative functions of an office in support of project delivery, including accounting, collections, human resources, word processing, general office and personnel management, and on-going client/staff service support. If you are willing to learn new things, have an upbeat personality and enjoy working with multiple personalities, then we encourage you to apply. Kleinfelder is hiring an Administrative Assistant based out of our San Diego - First, CA office. This is an exciting opportunity for an administrative assistant looking to strengthen their knowledge in office management. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Manager. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: Front desk reception, greeting visitors and answering the phone, managing deliveries Maintain professional appearance of the office common area Effectively track and manage equipment and vehicle rental accounts Organize hospitality such as ordering and setting up lunches, and office events Assist with scanning, photocopying and mailing of documents and reports Maintain inventories of office supplies and field equipment Assist with Health & Safety requirements of the office Make travel arrangements Assist with word processing, excel spreadsheets and power point presentations Assist with general personnel requests Required skills include: Intermediate knowledge of MS Office, including Word, Excel, Power Point and Internet Explorer. The successful candidate will be: Professional, friendly and courteous both on the phone and in-person Highly organized and accountable Able to multi-task and handle several activities at once. Able to think critically and respond to changing situations/requests Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required Move Forward with Kleinfelder Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $17.62-$29.35/hour Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

Position: Administrative AssistantLocation: Chula Vista. Full-time, on-site.Pay Rate: $18.00 to $19.00 per hourSchedule: Monday to Friday 9 AM to 5 PMGreat opportunity for an Administrative Assistant to support a local non-profit! As the Administrative Assistant, you'll report to the Program Director and assist with greeting guests, preparing reports, answering phones, completing applications, answering program eligibility questions, and supporting special projects. To be successful in this role, you must have strong communication skills, must be comfortable working with mental health clients, and enjoy working in a purpose driven environment.Responsibilities:Respond to incoming calls and emails, answering program related questions and scheduling appointmentsManage phones and direct calls accordinglyAssist Program Director with reporting and preparing for regular meetingsHelp program participants with applications, scheduling and needed formsAudit submitted forms for accuracy and reach out if additional information neededSupport special projects, report and programs as neededJob Qualifications:High School Diploma or equivalent2+ years of administrative assistant or front desk experience, preferably working with a social service agencyIntermediate proficiency in Word, Outlook, and ExcelBilingual in Spanish requiredImmediate availability for temporary assignment with a potential for extension Please apply today for additional details and consideration!All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Administrative Support Coordinator IReq No: 2024-16950Category: Administrative/ClericalType: Part-Time ContractSalary: $17.00 - $23.00Close Date: OverviewThe salary range for this position is $17.00 - $23.00 per hour depending upon qualifications and is non-negotiable. San Diego State University's Center for Tobacco and the Environment (CTE), co-directed by Georg E. Matt, PhD and Thomas Novotny, MD, is an extramurally-funded Center established in 2022. CTE's mission is to prevent, reduce, and eliminate tobacco's toxic legacy of environmental pollution and harm to human health caused by decades of commercial tobacco sales and use through the creation of an open, community-engaged, inter- and transdisciplinary research center that serves the diverse communities affected by the environmental impacts of commercial tobacco sales and use. CTE provides an organizational platform for the next generation of research that seeks solutions to human exposure and environmental contamination created by decades of tobacco use and that contributes to California's comprehensive policy initiatives to end commercial tobacco sales and use by 2035.CTE is home to a well-established group of multi-disciplinary scholars from different colleges at SDSU including Health and Human Services, Sciences, Arts & Letters, and Professional Studies & Fine Arts whose work focuses on the environmental impacts of commercial tobacco use. Researchers at CTE conduct multiple extramurally-funded research projects focused on tobacco and the indoor and outdoor environment, including the newly-funded Tobacco Policy Research Center (TPRC) for Tobacco and the Environment. Funded by the Tobacco-Related Disease Research Program, the TPRC will pursue the following policy initiatives over the next two years: (1) Make all outdoor dining areas in the City of San Diego smokefree and vapefree; (2) Eliminate tobacco product waste in tribal outdoor recreational areas; (3) Protect aquatic environments from urban tobacco product waste; (4) Disclose thirdhand smoke pollution in real estate transactions; (5) Disclose thirdhand smoke pollution in lease agreements; and (6) Adopt restorative practices focused on tobacco's environmental impact as part of alternatives to suspension in schools.Please note that due to the potential for the contamination of study samples, the incumbent must be a nonsmoker and non-user of tobacco, e-cigarettes, and cannabis and live with nonsmokers/non-users.ResponsibilitiesUnder the direction of the CTE Center Coordinator(s), the Administrative Assistant provides primary administrative support to the Center. The incumbent interacts with CTE investigators and research staff; graduate and undergraduate students; community partners organizations, including elected officials, their staff, and municipal employees; and University and Foundation departments. In support of the goals and objectives of Center, the Incumbent will (1) use office support technology and software applications, such as word processing, desktop publishing, spreadsheets, and databases to produce Center materials and other documents, correspondence, memos, files, and reports and (2) create and maintain accurate and thorough records, files, and record keeping systems, in compliance with Foundation policies and procedures and award restrictions and guidelines. Specific duties include but are not limited to:Administrative Support Coordination 60%General Operations:Oversee general office operations including serving as the primary contact for SDSURF for work orders, repairs, maintenance, signage, photocopier service and maintenance. Order and manage supplies, equipment, and other assets across a variety of projects, including handling logistics of deliveries, shipping, receiving, inventory control, and processing of property forms.Coordinate and submit data, software licensing, and telephone service requests as needed.Assemble and distribute Center materials via e-mail and/or USPS, maintain accurate mailing lists, and monitor responses.Staff Support:Assist Center Coordinators with recruitment and new hire and volunteer onboarding tasks, track volunteer appointments, and monitor the end dates for staff positions.Maintain student tracking database and verify accuracy. Process key requests and maintain accurate records of keys and access cards distributed to Center personnel.Monitor staff compliance with required certifications including Human Subjects training.Coordinate the CTE project management system and assist in the management of workflow.Assist in preparing for team building activities, special events, and celebrations.Research Support:Schedule and organize meetings between CTE, community organizations, and internal and external investigators. Organize site-based data collection and meetings with community partners, including parking, food and beverage, and required permissions.Provide information, assistance, and resources to current and prospective partners and CTE members. Perform administrative functions to support submission of annual progress reports, grant proposals, and other reporting requirements, including maintaining up-to-date biosketches, other support, and publications. Communicate regularly with Center staff and investigators to ensure needed administrative support is provided.The incumbent is also responsible for coordinating the annual in-person Policy Center Symposium held in San Diego for approximately 100 of its community partners and members and semi-annual virtual webinars for approximately 100 of California’s tobacco prevention programs and other stakeholdersFiscal Management 25%Prepare CTE contracts, coordinating the process of contract approval, and the status of all contracts.Collaborate with Center Coordinators and Grant Administrator to monitor transactions and budget reports.Process and track SDSURF financial transactions, such as check requests, purchase requisitions, invoices, payment authorizations, Pcard transactions.Coordinate travel arrangements to include travel, lodging, transportation, approvals, and other necessary forms (e.g., for foreign travel) and reimbursements.Assist in the fiscal administration of Center affiliated projects (e.g. Pilot Projects) including reviewing financial paperwork and submitting transactions for fiscal approval and processing.Communicate with vendors and independent contractors and the Administrator to ensure timely completion of necessary contracts and related documents to establish business relationships with SDSURF.Maintain internal fiscal files and tracking mechanisms to ensure proper and timely flow of purchases and payments.Assist with budget projections and budget adjustments.Support logistical aspects of incentive distribution for research conducted in affiliation with the Center.Other Duties and Responsibilities as Assigned 15%Meet regularly with the Center Coordinators and PIs to ensure activities are on target and within established deadlines.Respond to emails and inquiries in a timely and professional manner.Attend CTE and community meetings, trainings, and classes, preparing agendas and minutes, as requested.Ensure compliance with SDSURF policies and procedures across all functions listed above.Train, assign, oversee, and review the work of part-time student assistants or volunteers. QualificationsKnowledge & AbilitiesKnowledge of and skill in standard office procedures and practicesKnowledge of English grammar, spelling and punctuationKnowledge of Microsoft Word, Excel, PowerPoint, or related programs, and online databases to track data & provide reportsKnowledge of writing and presentation fundamentals to effectively communicate standard informationAbility to apply independent judgment, discretion and initiative to address problems and develop solutionsAbility to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projectionsAbility to schedule and assist in organizing special events, conferences, and meetingsAbility to display flexibility and independently handle multiple work unit priorities and projectsAbility to draft and compose correspondence, standard reports and spreadsheetsAbility to use and quickly learn new office support technology systems and software packagesAbility to display sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, second language learners, veterans, international students, etc.) Ability to establish and maintain cooperative working relationships with individuals (i.e., students, researchers, community organization members) and employ appropriate accommodations to meet their needsAbility to communicate effectively, both orally and in writing, with CTE researchers and staff, students, and diverse community organizationsAbility to understand, interpret and communicate procedures, policies, information, ideas and instructionsAbility to be organized, meet deadlines, and display attention to detailAbility to understand and follow posted work rules and proceduresMinimum Education & ExperienceHigh school diploma or equivalent4-years of progressively responsible experience in an office or administrative environmentPreferred QualificationsBachelor’s degree in related field.Experience working in a non-profit, educational or research institute.Experience working with and sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, veterans, etc.).Knowledge of the environmental impact of tobacco.Knowledge of current tobacco prevention or control efforts in CA.Additional Applicant InformationCandidate must reside in California or live in a commutable distance from SDSU at time of hire.Job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).San Diego State University Research Foundation is an EEO/AA/Disability/Vets/Title IX Employer. To apply, visit https://careers-sdsurf.icims.com/jobs/16950/administrative-support-coordinator-i/job?in_iframe=1Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-70e53d298798da4ab7868a48248efed9

Job Title: Administrative Assistant IILocation: San Diego, CA 92121 (Onsite) Schedule: Monday - Friday 8:00am - 5:00pmDuration: Until December 2024. Potential to be temporary to hire based on performance and business need Pay: $45.00 - $50.00 per hour DOEPosition Summary:Seeking an Administrative Assistant to support members of the department's senior leadership team. This San Diego, office-based position will provide administrative support to the Commercial Vice Presidents (VPs) within the Diagnostic Solutions leadership team.Responsibilities:• Managing administrative functions for Commercial VPs, including but not limited to scheduling meetings across multiple time zones (new and reoccurring), preparing expense reports, preparing, and modifying documents including but not limited to memos, agendas, and assist in managing the high volume and prioritization of email traffic.• Provide administrative support to Executives as needed, provide general office support with a variety of clerical activities and related tasks, which includes minute taking at designated meetings, as requested; completing requisitions for purchase orders and assisting in tracking contract accruals.• Manage heavy and detailed travel planning, which include domestic and international travel itineraries; ability to make changes if travel disruptions occur, sometimes with short notice.• Coordinate internal team and external customer meetings and collaborate with internal event planning team to coordinate larger meetings; both domestic and international• Develop a strong organizational understanding of people, processes, structure, and systems to guarantee an effective, strategic partnership with the executives to drive execution of day-to-day activities, deliverables, and planning.• Demonstrate ability to understand and anticipate the needs of each Executive.• Collaborate with other members of the administrative team to provide seamless support for all Diagnostic Solutions related activities.• Coordinate various functional events, lunches and team experiences that drive engagement and live into/drive the culture of the organization.• Collaborate and partner with members of the executive administration team and other functional partners to effectively serve the needs of the business and teams.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the basic knowledge, skills, and/or abilities required:• Onsite requirement. This role is office based. Applicants must be willing and able to work onsite during core business hours Monday-Friday.• Minimum 5 years of experience providing executive (vice president and above) administrative support; large, global company experience preferred.• Maintain discretion and confidentiality• Safeguard the company's intellectual property, information, and assets• Experience providing simultaneous support for multiple executive level leaders and their teams.• Demonstrated passion for professional VP-level support and administration.• Demonstrated impeccable integrity, credibility, and quality in work product.• Self-motivated with a strong work ethic; dedicated to quality, accuracy, and timeliness of results; 100% reliable in tracking, communicating, and completing all business in a timely and efficient manner.• Able to operate in a fast-paced environment with many moving parts, as well as demonstrated ability to manage time and priorities with limited on-site supervision.• Able to collaborate across departments, functions, and divisions.• Excellent planning, time-management, and organizational skills - extremely fast-paced environment• Able to maintain a professional demeanor.• Excellent verbal and written communications and interpersonal skills; demonstrated people and project management skills as well as the ability to communicate clearly with other administrators, and executives.• Able to handle sensitive information with a high degree of discretion and confidentiality.• Demonstrated ability to be proactive, anticipate needs, take initiative, and exercise good independent judgment, and financial responsibility.• Expertise with Microsoft Suite offerings, including Word, Excel, Visio, and PowerPoint.• Knowledge/experience with Oracle Human Capital Management (HCM) system, Box, various social media platforms and marketing is a strong plus.• Ability to travel domestically, on occasion, as needed (no more than 10% availability)• After-hours availability as needed.

Job Description Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Step into Your New Role Kleinfelder has an exciting opportunity for an Administrative Assistant! Are you motivated by overseeing daily administrative and organization of an active department? Do you have strong communication skills and are a self-starter? If you answered yes to these questions and are looking for a terrific opportunity, consider joining our exciting Accounts Payable Team at the San Diego office! If you are someone who is energized by these activities, we want to talk to you! - Overseeing daily printing, mailing, and administrative activities at an active 10 person (and growing) remote team.- Support diverse team of Accounting and Accounts Payable professionals. Responsibilities Administrative support to team members Organize and maintain department related files and supplies Coordination with various Corporate departments Requirements: Professional demeanor with excellent communication skills, including maintaining a friendly and courteous manner on the phone and in person Two years or more of experience in an office environment In-office requirement - 100% HS Diploma or equivalent required. Acceptable driving record Move Forward with Kleinfelder Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the California Equal Pay for Equal Work Act. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $ $43,843-$73,028. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

Administrative AssistantMajor purpose: The Administrative Assistant will provide pro-active, confidential administrative support function at an advanced level for Program Management, executive staff and other departments as necessary and requiring knowledge of company structure, technical terminology, policies and procedures.Major functions:Managing calendaring, meeting coordination, complex domestic (and some international) travelWord processing, timely completion of expense reports, and handling of special projectsAnticipates, prepares and organizes materials needed for conferences, correspondence, appointments, meetings, telephone calls, special events, corporate functions, etc.The candidate will independently interface with both internal and external high profile contacts and must ensure confidential handling of information and use sound judgment to independently complete a range of special projects.Technical/Functional skills: Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and make decisions within corporate/department guidelinesMaintains accuracy, consistency and quality in a fast-paced, multi-task environment and is flexible in changing daily workload priorities as directedDemonstrates excellent judgment in handling confidential, employee and business-related or sensitive informationAbility to work independently, multi-task, set priorities and meet deadlinesEducation/Experience/Licenses etc.: High school degree or equivalent.Prefer Associate's or Bachelor's degree.5+ years of corporate executive level administrative experience requiredAdvanced knowledge of Microsoft office products Word, Excel and Power Point, Microsoft Outlook and computer software related to specific tasks