Back Office Salary in USA

U.S. Medical Management (USMM) is an affiliate of a leading Fortune 100 company. A national organization built on a continuum of care with premier healthcare providers, clinicians and patient focused individuals working together. Our Mission –Through Compassionate Patient-Centered Care in the Home; We will Provide Exceptional Outcomes across our Continuum of Services” – Visiting Physicians Association, Pinnacle Senior Care, Grace Hospice, Comfort Hospice, Home DME & our In Home Health Assessments (IHA).Our Values of Integrity, Respect, Teamwork & Excellence are leading us to a better tomorrow for patient care. Our Purposes Centered onWe are Unified in our Work through our Continuum of Services”We can Find Comfort that We are Making a Difference for our Patients” & “We make a Broader Positive Impact on Society”, allows USMM to be poised for a phenomenal future.We are seeking candidates who desire the experience of delivering quality & compassionate healthcare within proven care models with patients at the forefront of everything we do. Position DescriptionThe Scheduler indirectly participates in the provision of high quality patient care for home health clients. She/he ensures schedules are prepared to meet demands for service and visit assignments in accordance with the plan of care and state and federal regulations. Essential Duties and ResponsibilitiesSupports direct care of patients by providing field staff scheduling and making adjustments to schedules in agency software to accommodate physician orders by working alongside the Clinical Supervisor to ensure continuity and quality of care as outlined by agency policyReviews scheduling request report and makes changes to the schedule as requestedReviews agent summary report and follows up with staff on issues discovered, i.e. notes not synched back, late documentationCommunicates with the Clinical Manager about unresolved issues regarding delinquency of documentation through coordination notesServes as back office content expert for EMRAssigns buddy codes as needed and ensures completion of documentation related to buddy codesPrecepts new back office employeesTracks patients for Team conference and ensures completion of documentationEnsures patient referral to therapy contractor is completed via fax and/or telephoneVerifies with therapy company receipt of the referralManually enters visits completed by therapy staff and ensures functional assessments are flagged appropriatelyProcesses therapy reassessment warning and ensures functional assessments are scheduledProcesses missed visitsRuns hospital hold report and follows up with hospital to ensure services are prepared for patient resumption of careAttends educational in-services and staff meetings, as requiredPrepares, runs, and distributes reports from clinical software systems to healthcare team as neededMaintains open lines of communication with all members of the healthcare team and answers office phones appropriately as neededFollows agency policies and proceduresPerforms these and all other duties as assigned by the AdministratorAble to lift 40 pounds from floor to shoulder along with repetitive walking, standing, sitting, bending and use of handsHas average hearing and visionREQUIRED Knowledge, Skills, and ExperienceTwo years administrative experience in an office environment, preferably in healthcareProficiency in personal computer use including e-mail, clinical, word processing, and spreadsheet softwareExcellent verbal and written communication skillsExcellent customer service skillsPreferred Knowledge, Skills, and ExperienceAssociate or higher college degreeKnowledge of medical terminology and coding preferred

Title:100I-YN - Office Assistant 2Business Title:Office AssistantAdditional Titles: Location:WSU SPOKANE CAMPUSEmployee Type:ClassifiedJob Family:Civil Service - OT EligiblePosition Details:Summary of Duties:Under general supervision, the position is responsible for independently performing a variety of  confidential clerical projects and assignments, within established guidelines, to support activities within the Department of Medical Education and Clinical Sciences and the Elson. S. Floyd College of Medicine. These may include but are not limited to administrative support to executive leaders, scheduling meetings and events, calendar coordination, producing letters, forms, meeting materials and other documents requiring strong Microsoft Office skills; database entry, spreadsheet maintenance and responding to inquiries which require substantive knowledge of policies and procedures. A courteous manner and a high-level of professionalism is required as this role frequently interacts with executive team leaders from the college, campus and university system, as well as, community and business leaders throughout the state. Duties and Responsibilities: 50% Office Support Using independent judgement, respond to inquiries regarding services, policies and processes to internal and external constituents, both in person and via email. Maintain office supply inventory, including ordering and receiving office supplies, equipment, and other items as requested or required. Maintain accurate inventory data and generate inventory reports for the department. Assistant faculty and staff, as necessary, in the operation of office machines. Request parking permits for department guests and special events. Copy, sort, and distribute documents as requested to faculty, staff, and other campus departments. Coordinate logistical details of travel for faculty and staff as assigned. Serve as back-up to the reception desk during breaks, meal periods and during leave as required.45% Administrative Support Maintain calendars and schedule appointments using Microsoft Outlook. Coordinate the use of the conference room(s). Prepare meeting agendas, materials, handouts and minutes as needed. Attend meetings, document meeting notes and update relevant information as necessary. Prepare, review, and coordinate correspondence, presentations, and reports.  Maintain and modify a variety of spreadsheets; perform data entry and prepare related reports as requested. Create, compose, and edit technical and/or administrative correspondence, documents, manuscripts, schedules, agendas, and meeting minutes using advanced word processing techniques. Create and maintain faculty Affiliate profiles in Campus Community and Workday as needed. 5% Other Perform other related work as required.Required Qualifications:High School graduation or equivalent and one year of clerical experience; OR equivalent education/experience. Additional Requirements: Demonstrated strong computer skills including proficiency with Microsoft Office Excel, Outlook and Word. Demonstrated excellent written and spoken communication skills. Demonstrated skills relating to attention to detail.  Demonstrated ability to present themselves in a professional manner in all forms of communication.  Demonstrated experience preparing correspondence, reports and/or presentations.Preferred Qualifications: Demonstrated experience working in a reception or front desk setting. Demonstrated experience providing support to an individual or group of individuals at the executive, senior leadership, director, and/or manager level. Demonstrated experience interacting with executives and/or management in a professional environment. Demonstrated experience in the healthcare industry.  Demonstrated experience working in the higher education industry. Additional Information:In accordance with Washington State Governor's Proclamation 21.14.1, and subsequent revisions where appropriate, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full Vaccination or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions. Area/College: Elson S. Floyd College of MedicineDepartment Name: Department of Medical Education and Clinical SciencesCity, State, Zip: Spokane, WADepartment Link: https://medicine.wsu.edu/md-program/Monthly Salary:Range 32, $2,612 - $3,370Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 or applicable Collective Bargaining Agreement.FTE: 1.0Permanent/Temporary: PermanentScreening Begin Date: March 14, 2022; open until filledBackground Check: This position has been designated by the department to require a background check.Applicant Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.Required Documents: 1. Resume2. Cover letter Time Type:Full time Position Term:12 Month WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Who are we? Avance Care is in the business of improving the standard of healthcare. By offering specialized, accessible, cost-effective healthcare services, we keep our patients at the center! Role Description Our Office Managers oversee all aspects of the clinic operation by ensuring 24/7 patient, staff, and provider satisfaction and maintaining all Avance Care quality standards. Core Responsibilities Ensure employees are following Avance Care Policies and Procedures and acting in a way that represents the company in the best light to patient Act as a liaison between the corporate office, clinic team, and any other outside entity to ensure all communications and workflow changes are relayed clearly Supervise all staff daily to ensure proper procedures are followed Recruit, interview, train, counsel, coach, discipline, and terminate employees Schedule employees, oversee vacation requests, and ensure shift coverage Resolve all conflicts at the location with the assistance of other parties when necessary Advise practice owner on all non-routine matters, especially maters of significant progress, problems, and potential problems Address patient/employee complaints in a timely manner with tact and compassion and alerting other parties when necessary Ensure HIPAA and OSHA compliance Conduct bi-annual employee evaluations Document and track employee violations of job responsibilities Maintain employee files Order and maintain medical/office/vaccine supply inventory Conduct staff meetings to share information and communicate on company issues Maintain the front and back-office desk areas in an organized, orderly fashion Ensure front-end collections (deductibles, patient balances, co-pays, etc.) are collected Ensure exam/treatment rooms are stocked and medical supplies are not outdated Ensure timely prior authorizations are carried out Balance the cash register and ensures all credit card payments are accurate Coordinate coverage for all employees during callouts and emergency situations Accomplish all tasks as assigned or become necessary Qualifications Minimum of Associates Degree with 2-3 years of experience in medical office supervision or 5 years of relevant experience, required Bachelors or Masters degree in Health or Business Administration, Healthcare Management, or related, preferred One of the following certifications, preferred: Certified Nursing Assistant I or II (CNA) Emergency Medical Technician (EMT - Basic) Licensed Practical Nurse (LPN) Graduate of Medical Assisting Program (MA) Certified Medical Assistant (CMA) Registered Medical Assistant (RMA) What are we looking for? Excellent verbal and written communication Confidentiality Strong computer skills Strong attention to detail Team player Efficient time management and workload prioritization Strong multi-tasking skills Leadership skills Strong customer service skills Strong interpersonal skills Ability to inspire and motivate Knowledge of common medical terminology Schedule Monday to Friday

DESCRIPTIONThe Team: Whole Foods Market Enterprise Back Office Systems and Support (EBOSS) is the team that designs, builds, and owns the bespoke and packaged software that powers business capabilities in the TMS (HR), Accounting, Finance, Real Estate, Timekeeping, Labor Planning, and Legal domains across all Whole Foods Market (WFM). Our primary goal is delivering customer-obsessed and operationally excellent systems and services that enable WFM to nourish people and the planet. We create win-win partnerships with third-party software suppliers, leverage Amazon Native Technology (ANT) to develop self-service tools that empower Team Members (TM) to improve the customer experience, build systems and services that provide data for operational accountability, and create automation for operational excellence. Our customers include all Team Members, partner teams within WFM business operations, and Amazon teams. The Role: Everyone on the team needs to be entrepreneurial, wear many hats and work in a highly collaborative environment. As a Software Development Engineer, you will help tackle a diverse landscape of technical challenges. We are a team that works across multiple business disciplines, and you will need to play an active role in translating business requirements into concrete systems and prototyping concepts in partnership with other technology leaders within the team. You will design, develop and deploy reliable distributed solutions that operate at Amazon scale. You will work with a variety of core languages and technologies including Java, Linux, and AWS services. You will tackle challenging, novel situations every day and will have the opportunity to redefine an industry while working with different teams across Amazon and Whole Foods Market. Along the way, we guarantee that you’ll learn a ton, have fun and make a positive impact on many people. Most importantly you’ll be contributing to our Higher Purpose of Nourishing People and the Planet!We are open to hiring candidates to work out of one of the following locations:Austin, TX, USABASIC QUALIFICATIONS- 3+ years of non-internship professional software development experience- 2+ years of non-internship design or architecture (design patterns, reliability and scaling) of new and existing systems experience- Experience programming with at least one software programming languagePREFERRED QUALIFICATIONS- 3+ years of full software development life cycle, including coding standards, code reviews, source control management, build processes, testing, and operations experience- Bachelor's degree in computer science or equivalentAmazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

About Baltimore City Community CollegeFounded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.* Based on the annual unduplicated credit and non-credit headcount for FY 2023.Requisition Number: 2024-043Posting Start Date: 4/8/2024City: BaltimoreState: MDMinimum Education: High School/GED Additional Documentation: OPTIONAL Compensation: Commensurate with ExperienceOffice Assistant- AthleticsDescription/Job SummaryReporting to the Director of Athletics, the Office Assistant is responsible for providing direct support to the director on work related tasks. The Office Assistant performs other administrative support work including supporting coaches, players, and others with clerical needs. The position also assists with purchasing and the procurement process. The position also supports gym/weight room operations and other activities housed within the department. This position must always maintain confidentiality of student information and records as detailed by FERPA and HIPPA.Responsibilities/DutiesProvides customer service, information, and assistance to students, employees, students, and visitors.Assists the director with supporting the operations of the department.Processes purchasing and requisitions needs for the department.Helps support the hiring and daily work of student workers.Maintains check-in process and visitor logs.Other duties as assigned.Assists with the development and proofing of departmental flyers and communications.Maintains athletic records.Required SkillsMust be detailed oriented and possess good organizational and communication skills.Demonstrated ability to perform multiple functions simultaneously.Demonstrated ability to use MS Office suite products).Must be able to successfully perform reception, data entry and filing process.Provide general information to students and others regarding the onboarding and registration processes in place at BCCC. Performing office functions such as making copies, filing, data entry and other back-office functions as assigned. Maintain files/filing systems for the office. Maintain general appearance/orderliness of department office. Other related duties as assigned.Required QualificationsRequired Qualifications Minimum Education and Training Requirements:High School DiplomaStrong customer service skillsStrong organizational skills and attention to detailStrong oral and written English communication skillsProficiency with MS Office software applications required, specifically MSWord and ExcelSome experience working in a multi-cultural and multi-lingual environmentBCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.For more information, view the EEO - Know Your Rights and Pay Transparency Statement. Email this job to a friend ×Subject:Your email address:Recipient's email address:Personal message:I came across this job and thought you may be interested.Human Verification:Send E-mail

Job Description:Back Office Application Admin II - OnBase Primary Duties & Responsibilities JOB SUMMARY Experience what being part of the Globe Life family feels like. Be inspired by your leaders, encouraged, and cheered on by your teammates to excel and be supported in your career while working with us. We offer a competitive salary with a great benefits package, including 401(K) match, medical, dental, and vision health plans, short - term and long-term disability, paid time off, tuition reimbursement and other career development opportunities.3rd Party Applications Administrator will be responsible for monitoring, system upgrades, and issue resolution in 3rd Party Applications that the team supports. The Administrator will also be responsible for supporting existing workflow for Business Units based on requirements.This role will also require access to sensitive data. Confidentiality around sensitive or classified customer and employee information will be required.PRIMARY DUTIES & RESPONSIBILITIES Experience with administering OnBase required. Maintain and resolve issues pertaining to Document Management products. Require SQL query building and optimization skills in SQL Server. Some experience with VB.Net or C# required with ability to understand code and re-factor it. Troubleshoot and resolve system/database performance issues. Perform application upgrades and apply appropriate software updates/patches. Occasionally write PowerShell scripts to automate tasks. Integration with relevant external tools. Perform daily system/application administration (new implementations, system configuration/security etc.) Function as technical subject matter expert (SME) for administration and support of applications in production environment. Provide front-line applications administration, support and guidance, which may include service packs, upgrades, and infrastructure changes. Testing of applications, upgrades, and patches prior to introduction to production environment. Work with project teams to troubleshoot complex issues, identify and implement solutions to re-occurring problems. Develop reports and dashboards. Resolve user issues by working on Helpdesk tickets. Share on-call responsibilities for supported applications. Communicate technical and business problems clearly, quickly and in a concise manner to a variety of audiences. Administer and support other 3rd Party Applications as needed. Required Skills KNOWLEDGE, SKILLS, & ABILITIES Working knowledge of OnBase required. Candidate would ideally be certified in OnBase API, Workflow and System Administration: OnBase Certified System Administrator (OCSA) OnBase Certified Workflow Administrator (OCWA) OnBase Certified Application Programming Interface (OCAPI) Ability to write and analyze SQL queries. Ability to document user requirements and build process workflows. Ability to work both as a team player as well as able to complete tasks independently. Ability to work under pressure. Excellent communication skills with internal and external contacts. Basic understanding of what IT systems can and cannot do with the ability to analyze requirements for feasibility in terms of effort, time, and costs. Display ability and willingness to proactively solve business problems. Ability to accurately estimate level of effort for development activities. Technically minded with demonstrated troubleshooting and analytical skills. Ability to communicate in both technical and business terms, clearly and concisely. Excellent time management, multitasking, task planning and prioritization skills. Ability to communicate and gather requirements from large number of project stakeholders. Knowledge and experience in IT solution architecture. Experience with PowerShell scripting a plus. Familiarity with SDLC processes is desirable. Applicable to all employees of Globe Life & Accident and its subsidiaries: Reliable and predictable attendance of your assigned shift Ability to work full time and/or part time based on the position specifications. Required Knowledge & Experience EDUCATION & WORK EXPERIENCE REQUIRED 3-5 year experience as system administrator for enterprise application. Experience with OnBase administration, OnBase API and/or OnBase Workflow Administration preferred. 2-5 years' experience with SQL Server, including system and query optimization. Bachelor's degree in Computer Science, Information Systems, Business Administration, or equivalent work experience. Insurance industry experience a plus. #DICELocation: 3700 S. Stonebridge Dr., McKinney, Texas Apply Now Current employees apply here. Featured CategoriesAgent Careers Accounting Customer Care Operations Marketing Technology Legal Human Resources Clerical & Admin Our Benefits Savings and Investment Plan (401K) - Eligible employees may begin participating in the plan on the first day of employment. Pension Plan - Eligible employees who complete one year of service with the Company become participants in the Pension.* (Not available to Cleveland Employees) Medical - Benefits are available to all eligible employees and qualified dependents the first of the month following 30 days of continuous service. Dental** and Vision - Eligible employees and qualified dependents are able to enroll the first of the month following 30 days of continuous service. Flexible Spending Accounts (FSA) - Our FSA has two components, Health Care and Dependent Care Accounts. These accounts allow employees to set aside a portion of their earnings on a pre-tax basis to cover out-of-pocket medical and dependent care expenses. Participation is elected on a calendar year basis and is available to all eligible employees the first of the month following the completion of 30 days of continuous service. Health Savings Accounts (HSA) - A pre-tax Health Spending Account (HSA) is offered to those who enroll in the High Deductible Plan. It allows you to pay for health care expenses. Participation is elected on a calendar year basis and is available to all eligible employees the first of the month following the completion of 30 days of continuous service. Company contributes to HSA. Short-Term Disability - Eligible employees may be entitled to salary continuance during periods of temporary disability. Benefits are based on employee status and years of service.* Group Life and Long-Term Disability** - Eligible employees may elect life insurance and long-term disability coverage the first of the month following 30 days of continuous service. Vacation and Paid Holidays - Employees are eligible for vacation upon the completion of six months of employment. In addition, the Company offers eight paid holidays. Education Assistance - The Company supports employees who wish to continue their education to secure increased responsibility and growth within their professional careers. We offer a reimbursement program for expenses incurred through approved institutions of learning. In addition, Fellow, Life Management Institute (FLMI) and International Claim Association (ICA) program courses are offered after the completion of six months of services at no cost to the employee. Fitness Reimbursement - Eligible employees are able to receive up to 100% reimbursement for monthly dues (employee only). Supplemental Plans** - Cancer, Heart/Stroke, Accident. *Please note, some benefits may vary by subsidiary. Please be sure to clarify with the Human Resources Department. **Company paid benefitFAQ Do I have to apply for every job that I am interested in? - Yes. Though our Talent Acquisition Team searches our database for qualified candidates, the only way to ensure that we know what position is of interest to you is if you apply for it directly. Now that I've applied, what happens? - You will receive an immediate response from our system. Someone from our Talent Acquisition Team will review your qualifications and skills. If you're a good fit, we'll contact you to conduct an initial interview by phone, followed by assessment testing and an in person interview(s). How do I get the contact information of the hiring manager for the job I am interested in? - It is our policy not to give contact information to external applicants. If, after you apply, it is determined that your skills and qualifications match our hiring needs, you will be contacted directly for an interview by someone on our Talent Acquisition Team. I've been interviewed, what's next? - If selected, we'll extend a conditional offer. Then, pending a successful background check and drug screen, we'll confirm a start date.The Whole Globe Not only is it in our name, it's in our hearts. Our Company thrives off of diversity and has created a culture focused on inclusivity. These two components are the pillars of our foundation and the guiding principles that build our employees and leaders. No Ceiling The insurance industry may be traditional, but Globe Life has been, is, and always will be dedicated to building an inclusive, sustainable, and inspiring environment that does not have a ceiling on growth. Globe Life Inc. is committed to helping families make tomorrow better. That's why more people choose life insurance from Globe Life than any other insurance provider, according to S&P Global Market Intelligence. A.M. Best Company, an independent insurance analyst since 1899, awarded Globe Life an A (Excellent) rating (as of 8/23) based on their latest analysis of financial strength, management skills and integrity. For the latest rating, access www.ambest.com.copyright ©2024. Globe Life Inc. All Rights Reserved.Enable Accessibility View Accessibility | Privacy | Terms of Use | Fraud Alert | COVID-19 FAQ

Company DescriptionBronxville Auto Collision is a State of the Art Body shop located in Westchester County. We are a high volume top notch shop and concentrate on giving our customers the best experience while offering exceptional service and quality repairs.Role DescriptionThis is a full-time, on-site role located in Bronxville. As an Office Associate at Bronxville Auto Collision, you will be responsible for handling administrative tasks and providing support to the office team. Your day-to-day tasks may include answering phone calls and emails, managing schedules, organizing and filing documents, keeping track and cataloging of parts, as well as keeping track of returned parts; Responsible for performing Carco inspections. Will be a back up to the Front Desk Manager. Must work alternate Saturdays from 8:00 - 2:00 pm. Excellent customer service skills is a must!QualificationsHigh school diploma or equivalentStrong organizational and multitasking skillsIndependent thinker Multi taskerExcellent communication and interpersonal skillsProficiency in Microsoft Office Suite and other relevant softwareAttention to detail and ability to work in a fast-paced environmentPrevious experience in an autobody shop is a plus

Evanston Lumber Company is currently looking for an experienced Office Administrator to make an impact on our growing, family-owned company. If you are seeking a challenging role in a fast-paced environment, friendly, self-motivated, and, above all, a team player, we strongly urge you to submit your resume!For over 75 years, Evanston Lumber has been providing the highest-quality building products coupled with the outstanding service our customers deserve. We have built a solid reputation for consistently exceeding our customers' expectations-a direct result of our emphasis on developing and supporting our talented, hard-working employees. Whether building a home, a community, or a career, Evanston Lumber is dedicated to Helping You Build Better!While no two days will be the same, the primary responsibilities of this full-time position are:Reception Tasks• Answer and route incoming calls at a busy phone bank while working with an outside consultant to maintain the company's telecommunications system.• Meet and assist walk-in customers of Evanston Lumber• Answer customer inquiries• Provide back-up support for our counter salespeople as necessary (POS system training provided).Administrative Tasks• Order office supplies, toner/cartridges, reception area supplies, business cards, and more.• Scan, File, Mail, and UPS various catalogs and brochures.• Track incoming warehouse shipments and utilize point-of-sale software to inventory received products.• Assist customers with scheduling product deliveries to their job sites.• Provide expert knowledge to customers, ensuring orders fit the needs of their project.• Work with the Marketing Manager to promote Initiatives, including customer appreciation event planning and monthly "lunch-and-learns."• Assist in maintaining client database and segmenting customers for various marketing campaigns.• Coordinate ordering of promotional materials, including email promotions and gift deliveries.The ideal candidate has these qualities:• Effective communication skills to talk and respond to vendors, contractors, and homeowners.• Strong computer skills, including Microsoft Office Applications and POS systems.• Experience in a similar role and/or with the building industry is a plus.• Bilingual in English/Spanish or English/Polish is a definite plus.• Ability to prioritize, form objectives, manage time efficiently, and work independently.• Enjoys a challenge, learns quickly, and can make a difference to the company and to the customer.• This role serves as the "voice" and "face" of the organization, so we are looking for someone who is friendly, outgoing, and 100% customer-centric, ensuring that the customer's experience with us is rewarding and enjoyable. Must be a team player!Benefits:• • Hands-on training and support• • Competitive salary (with opportunities for quick growth and promotion)• • PPO Health & Dental Insurance• • Life Insurance• • Paid Time Off• • 401(k) Program (including a generous company match).

The OpportunityAirReps, a member of Daikin Industries, is currently looking for a professional and skilled individual to join our team as an Office Administrator at our Bellevue, WA office.The Office Administrator role involves providing support for the assigned department, including general office duties, accounting, bid coordination, and customer service. Responsibilities also include managing calendars, meetings, travel, correspondence, and budget. Additionally, the role entails developing and preparing presentations and reports to ensure work aligns with business unit needs and objectives. This position offers a great opportunity for someone who thrives in a fast-paced environment and has a passion for organization with ample room for growth.Our CompanyAir Reps offers distinct advantages in solving challenging problems that often arise in HVAC design and installation projects. We don't believe in a one-size-fits-all approach to any HVAC challenge. Instead, Air Reps employs some of the most creative minds in the business who can provide innovative answers that stand the test of time.Why work with us?> Benefits are effective on day one for all full-time direct hires> Training programs are available to help guide team members and develop new skills> Growth Opportunities - there are immense opportunities to grow your career> You will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd. ResponsibilitiesProvide varied complex and confidential administrative assistanceManage contact lists including phone and emailOrganize and maintain general and confidential filesCreate, update, and maintain electronic and hard copy documents/filesProcess invoices, A/P vouchers and expenses reportsPrepare documents, filing and other general office duties as requiredHandle incoming and outgoing phones, correspondence; process incoming and outgoing mailRead and analyze memos, submissions, and reports to determine their significance and plan their distributionFollow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetingsOrganize own work, set priorities, and meet critical deadlinesGenerate, analyze, and deliver various reports as requiredAssist with travel arrangements as neededOrder and maintain supplies including office supplies, business cards, etc.Perform additional projects/duties to support ongoing business needsScheduling conference roomsData entry for AP/ AR as neededCash reconciliation petty cashProject data entryMonitor bid calendarProject administration as neededSharePoint knowledgeKnowledge of office productsMonitor kitchen inventory levels, stock the fridge, and place orders for snacks, drinks, and foodApplies practical knowledge of job area typically obtained through advanced education and work experience Performs a range of straightforward assignments Works independently with general supervision Qualifications2 - 4 years of experience in a customer service-related role3+ years in an administrative role High School diploma and advanced education preferred Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and emailAbility to effectively establish positive professional working relationships with internal, external customers and employeesProficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applicationsProfessional verbal and written communication skills including questioning and listening skillsHigh level of attention to detail and accuracy; effective problem-solving skillsAbility to multitask and work independently with little supervisionStrong organizational and time management skills including effective prioritization skillsAbility to use discretion and handle sensitive confidential informationPositive, professional attitude, with ability to diffuse negative situationsProfessionalism - patience, poise, and tactAlways displays confidence and control Ability to thrive in a faced paced, constantly changing environmentAbility to apply strong work ethics and integrity on the job

TITLE: Office Manager, Financial ServicesPOSITION NO.: P09087SECTION: Financial Services/ Administrative ServicesHIRING SALARY: $32,505.36 - $35599.88, all salary calculations to start at the minimum salaryHOURS: 8:00 A.M. - 5:00 P.M., Monday - Friday; Hours will vary and on occasion may work evenings and weekends.CONTACT: Human Resources (850) 201-8510 or via email at [email protected] FUNCTION: The incumbent in this position is a key component of the Financial Services team and is responsible for daily office tasks including processing of incoming and outgoing mail, financial status report reviews, office procurement, maintenance requests and special projects as assigned. The position performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a director, department head or coordinator. Provides administrative and clerical support for the Financial Services team. Handles all phases of travel such as making travel arrangements and corresponding paperwork. Maintains subject files, schedules, meetings and maintains calendar. Responds to incoming calls and mail, and processes a variety of documents.Reviews mail for significance and prepares response in advance of review if indicated. Supervises OPS employees and work study students.Prepares for various meetings and may act as recording secretary.Safeguards all information of a privileged nature and prepares accurate minutes for approval.Types and proofreads ads, memos, letters, reports, forms, etc., for the office.Oversees monthly budget expenditures for Financial Services. Maintains supply inventory for the office. Prepares procurement documents and maintenance work orders. Acts as relief for various positions in the office as scheduled.Assists in planning, developing and maintaining data programs to aid with awarding contracts. Assists Coordinators with contract reviews.Supports Managers with periodic report reviews (budget, spending, receivables).Identifies anomalies and assist Managers in resolution as directed. Assists the Director in the annual budget process.Maintains supply inventory for the office.Prepares order requisitions. Supports accounts receivable with back-office payment processing. Receives, verifies and maintains records for accuracy. Maintains calendar for approved absences of department staff.Serves as Website Content Manager for Financial Services. Assists director in the printing and dissemination of printed materials and publications from various sources. Compiles data and prepares periodic reports and surveys. Prepares maintenance work orders and equipment transfer paperwork.Provides support to users of copy machine; orders materials/paper required for both machines. INIMUM TRAINING AND EXPERIENCE: Graduation from a standard high school or equivalency diploma and four years of progressively responsible secretarial and/or clerical experience; or an equivalent combination of education and experience. SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Strong organizational, analytical and communication skills, both verbally and in writing. Ability to use computer software programs in word processing, spreadsheet, and presentation. Ability to prepare budgets and draft clear, concise and persuasive narratives, professional correspondence and other documents. Ability to establish and maintain effective working relationships with others to include public officials, agency personnel, volunteers, private business owners, and employees. Ability to organize data into logical formats for presentation in reports, documents and other written materials. Ability to coordinate and manage multiple projects simultaneously. Ability to develop critical path timelines, initiate and complete assignments. Skilled in effective interpersonal skills. Ability to work independently and make sound judgments