Executive Assistant Salary in USA

Executive Assistant to a Sr. P / Ex Comm Member. He’s a dynamic person to work with that is doing things to grow the firm. He does not want any legal secretaries. He prefers this person to be out of legal and from a C-Suite position. He is a heavy traveler, entertainer to all of his top executive clients so this person needs to know NYC restaurant and events scene or capable to quickly learn. Person should be highly organized, energetic, excellent multitasking, prioritization, and communication skills, excellent scheduling experience. He will keep you on your toes, really high expectations, can be tough, and he wants someone who will keep up with him. No mystery with him he knows what he wants. Must be interested in this area as right hand - someone who is invested in the practice. Limited personal things like where he needs to be with his kids level of liaise with his wife on scheduling, events, invitations, guest lists. The right person is not at a law firm wants someone who has supported an executive C-suite and good EA experience from a global bank or PE company.Base is $150-200K plus NICE year-end bonus.

We're seeking an Executive Assistant to provide comprehensive support to our senior management. The ideal candidate should be highly organized, possess excellent communication skills, and be capable of handling multiple tasks simultaneously in a fast-paced environment. Responsibilities include scheduling meetings, managing correspondence, preparing reports, and assisting with project management. The role demands discretion, as you'll be handling sensitive information. Previous experience in a similar position is preferred. Join our team to play a key role in the efficiency of our operations, contributing to the success of our organization.

Executive AssistantUS-CA-BurbankJob ID: 2024-1402Type: Full-Time# of Openings: 1Applied MindsOverviewThe Executive Assistant position is a member of a highly integrated two-person team that reports to and supports the company Founder & Chief Creative Officer and will provide backup support to the general administrative staff. Duties will include: meeting set up and management, catering coordination, expense reporting, executive time tracking, non-standard NDA management, correspondence and many special projects. This position requires a high degree of support skill and professionalism. The selected individual will be able to work effectively at all levels of the organization and interact with individuals and officials at the highest levels outside of the organization. Ability to effectively deliver results in a fast-paced creative technology environment with a high level of ambiguity is key to success in this role.ResponsibilitiesCoordinate with Sr. Executive Admin to ensure all of the needs of the Executive Office are being metCoordinate site visits and tours which includes:meeting notices, attendee confirmations, conference rooms, technology, materials and presentations, meals, travel and communication.Work closely with company Security team to ensure all credentials are in place in preparation for high level government meetings; maintain high level of confidentiality.Manage and coordinate the Founder’s very complex and dynamic calendar.Timely completion of project time reporting and expense reporting.Coordinate IT support for the Executive Office.Manage incoming phone calls appropriately including handling inquiries and routing.Work on special projects often simultaneously, requiring prioritization and careful and thoughtful time management.Provide coverage for both the Sr Executive Assistant and the general office administrative assistant including but not limited to: front desk management, lunch coverage, assistance with technical team meeting coordination.Qualifications10+ years experience in an administrative support capacity.5+ years experience supporting C-level executives.AA or BA in business or related field preferred.Exceptional judgement and discretion is required of the office of the Company Founder. Ability to maintain confidentiality and tact at all timesProven ability to support a demanding executive in a fast-paced, ever-changing environment (preferably in a startup or high-tech industry).Ability and willingness to work flexible and long hours based on Founder travel and meeting needs and in support of the general administrative needs of the Company.Demonstrated ability to work as part of a team, collaborating with other executive admins and across an organization at all levels.Exceptional problem-solving skills.Excellent calendar management skills.Superior work ethic and accountability.Demonstrates exceptional written and verbal communication skills.Advanced knowledge of MS Office, including Word, Excel, and Outlook.Applied Minds is an Equal Opportunity Employer. We are committed to fair and equitable compensation for all employees. We thoughtfully consider a wide range of factors when determining individual compensation.The expected base pay range for this role is between $35 and $45 per hour. Actual compensation for an individual will vary depending on skills, qualifications and experience.Applied Minds is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and as such make all employment related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions.PI239060134

Learn/maintain knowledge of attorneys' practice and client/matter historyAnswer calls for DE Partner and main phone line in DE officeArrange and manage attorney's calendars, including scheduling meetings, lunches and travelEntering attorney's time and expense reimbursement requestsAssist in projects and handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneysOrganize and maintain electronic and paper client files and keeping filing up-to-dateAssist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorney's commitments to be more effectiveAssist attorneys in assuring timely completion of assigned projects as needed Growth opportunity in the following office managerial areas: Ongoing efile training of Junior Paralegals and CLE/Attorney yearly registrationsMaintain monthly bank statements, prepare check requests, and request depositsOffice on boarding for all new hires in the DE officeManage DE office facilities, including but not limited to security key cards, copy machine maintenance, and communications to and from the building/landlordMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Must display professionalism and integrity, and maintain the highest ethical standards and confidentialityMust be reliable and punctualMust pay close attention to detail and understand written & oral instructionsMust be pro-active and highly organized and efficient with the ability to multitask and prioritize multiple time-sensitive projects, and complete those projects on a timely basisMust have excellent written and verbal communication skills, including command of English usage, spelling, grammar, punctuation, and report & letter writing skillsMust have ability to effectively & tactfully communicate in a polished and professional manner with persons on all levels, whether in person, over email, or by phoneMust have a high level of proficiency in all MS Office 2010 applications (including styles and advanced Word functions, Outlook calendaring/meetings and contacts management with a minimum of intermediate level knowledge of Excel)Balance multiple priorities by considering risk, importance, and urgencyAssimilate unfamiliar issues rapidly and anticipate/resolve potential problems

DESCRIPTIONWork hard, have fun and make history with Amazon Web Services (AWS) Security Team! AWS Security is seeking an exceptionally bright, multitasking and self-motivated individual to support our Proactive Security Team. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. The position requires the capacity to work successfully in a team environment while keeping abreast of business objectives, standards, and related information in order to maintain a comprehensive awareness of the organization.Basic qualifications- 5+ years of senior level leadership support, or 3+ years of Amazon experience.- Ability to handle confidential information with discretion, and deal with professionals inside and outside the company.- Experience with Microsoft Office products (Outlook, Word, Excel, PowerPoint, SharePoint and Visio)- US citizenship or permanent residency required.Preferred qualifications- Exceptional written, verbal, and interpersonal communication skills. - Ability to work in a highly ambiguous environment. - Bachelor’s degree. - Experience in a fast-paced, high-tech company.- Experience designing processes to maximize efficiency.Key job responsibilities- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.- Management of complex calendar and scheduling requirements.- Tracking and helping drive completion of key deliverables and following up on outstanding items.- Complete and file expense reports. - Acting as a liaison for leader’s direct reports.- Driving key team activities such as directs meeting agendas, all-staff meetings, rhythm of the business.- Managing group logistics.- Scheduling complex and cost-effective travel (domestic and international).- Organize team events within budget. - Act as a resource to partner with other assistants throughout the AWS Security team and across the rest of the company.- Have fun at work and help others do the same.We are open to hiring candidates to work out of one of the following locations:Seattle, WA, USABASIC QUALIFICATIONS- Experience with Microsoft Office products and applicationsPREFERRED QUALIFICATIONS- Experience leading process improvements- Experience in a fast-paced, high-tech company- Experience designing processes to maximize efficiencyAmazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $59,400/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.

Executive Assistant Location: Oakland, California Requisition ID # 156820-en_US Save Job I'm Interested Our IT professionals are at the enterprise's core, leveraging modern technology to deliver safe and reliable energy to our customers. We use AI, the cloud, data science, and the latest tools and programming languages to solve hard, interesting problems and tackle challenges like the ever-growing threat of climate change, wildfires, and breaches of cyber security. Join us and experience the satisfaction of being a technology enabler for a company that leads the industry in innovation. + Entry, Mid, Senior, Executive + Full-Time **Success Profile** What makes a successful Team Member at PG&E? Check out the top traits we’re looking for and see if you have the right mix. + Adaptable + Collaborative + Creative + Curious + Results-driven + Thoughtful **Benefits** PG&E is proud to provide a comprehensive benefits program to help you take care of your physical, emotional and financial health. In addition to the offerings below, you can expect inclusive programs in areas such as performance recognition, training and employee development, mentoring and more. **Paid Time Off** Vacation, Sick Hours, Holidays, Family Leave **Employee Resource Groups** 16 ERGs at the core of our DEIB culture that support employee development and foster business relationships **Professional Development** Leadership and Employee Development Courses, LinkedIn Learning, Mentoring Program and up to $8,000 for Tuition Reimbursement **Healthcare** Low-Cost Medical, Dental, Life/Accident/Disability Insurance and Free Vision **Healthcare & Dependent Care FSA** Pre-tax employee-funded accounts that cover certain out-of-pocket medical and dependent care expenses **Retirement Plans** 401(k) Matching up to 8% AND Cash Balance Pension (no Cost to you) **Job Details** Requisition ID # 156820 Job Category: Administrative / Clerical Job Level: Individual Contributor Business Unit: Information Technology Work Type: Hybrid Job Location: Oakland **Department Summary** The Information Technology (IT) organization provides a strategic IT orientation, assesses, and acquires relevant technologies, and identifies opportunities to use information technology to provide improved levels of service to PG&E employees and customers. **Position Summary** The Executive Assistant will report to and provide administrative support to the Vice-President, Energy Systems & Solutions. The successful candidate should understand and support the multiple complex companywide functions or operating units reporting into the Executive. You may lead and guide the work of other administrative support personnel, providing mentorship to peers. This position may conduct some analysis work to support the organization. This position is hybrid, working from your remote office and in-person at the Oakland General Office 3-4 days per week currently. Occasionally, your presence to other Bay Area locations may be required. PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. **Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.** The hourly rate for this position ranges from $49.04 to $77.88. **Job Responsibilities** Responsibilities typically include but not limited to the following: Calendaring, Scheduling & Meeting Logistics: + Manage & prioritize calendar. + Arrange ongoing/recurring as well as ad hoc meetings & conference calls. + Schedule conference rooms, set up audio visual or on-line meeting tools and events. + Coordinate & ensure meeting logistics are in place. Reschedule appointments. Written & Oral Correspondence: + Compose, proofread, edit & format written correspondence, agendas, and documents for signature. + Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). + May monitor, sort, and prioritize emails for the leaders, and use discretion and business judgment to respond directly or to forward to team members for response. Documentation & Records Management: + Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. + Run and distribute reports (e.g., Training, compliance, etc.) and track progress. + Utilize collect data from various sources to maintain various Excel workbook (e.g., headcount report) + Prepare copies, arrange materials. Coordinate Travel, Events & Expenses: + Handle all travel related aspects for Vice President (and Direct Reports if needed) + Arranging conference facilities, catering. Meet food delivery at OGO. + Managing logistics for travel, group, and events arrangements. + Create detailed itineraries. Audit/monitor for adherence to corporate travel guidelines. + Manage expenses and reporting for Vice President (Timely reconciliation of expense reports with adherence to expense report policy. Manage commercial card usage and timely reconciliation of statements.) HR, Safety, Compliance Training, Building & Asset Related Tasks: + Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order LAN ID and assets for new hires. + Monitor & track staff participation in required training, reading or action including safety and compliance. + Complete building services requests. + May coordinate office space planning. + Handle all aspects of new employee and contractor (Fieldglass) onboarding. Create Presentations: + Create, assemble, modify, proofread presentations, spreadsheets, reports. + Create Reports & Track Metrics. + Manage data, metrics tracking and reporting, report creation and execution. Other + Backup Other Administrative Assistants: Provide backup and support to other Executive Assistants as required, including travel to Oakland General Office as needed. + Assist Chief of Staff with activities as requested. + Frequently resolves scheduling conflicts by evaluating and judging business needs and priorities, working with other Executive and Sr. Executive Assistants as well as with business leaders and others across the company. + Often works proactively, anticipating and identifying needs and coordinating support from all levels within the organization. **Qualifications** Minimum: + High School Diploma + 5 or more years of administrative support experience Desired: + 2 or more years of experience supporting VP level preferred. + Secondary education (some college or professional certification) demonstrating advanced reading, writing and communications skills. + Flexible and open to change + Communication & people skills that reflect a high degree of professionalism. + Resourcefulness + Organization and planning skills + Attention to detail + Analytical thinking + Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines. + Ability to use discretion and judgment in dealing with sensitive and confidential information. + Political and organizational savvy + Motivated, initiative-taker, eager to master new skills. + Ability to foster teamwork, collaborative environment. + Software / Office Applications: Good working knowledge of Word, Excel, PowerPoint, Outlook + May also require experience and knowledge with PG&E specific applications such as Ariba, Concur, HR SAP, CATS, Visio, SharePoint

**At AES, we raise the quality of life around the world by changing the way energy works. Everyone makes an impact every day in our small, global teams. Apply here to start an extraordinary career today.** The Executive Assistant will support members of the Senior Leadership Team of the Clean Energy organization. Key daily activities include calendar management, new vendor registration and invoice coding, travel and expense management, digital bank deposits, signature coordination, and special event coordination. This is a remote position with occasional travelling to our offices in Colorado, Texas, Utah, Indiana, and others if required. Principal Duties and Responsibilities: + Develops informal network internally to enable the smooth flow of information and a high competency to accomplish tasks efficiently. + Learns organizational priorities and uses to actively handle calendars, proactively clearing conflicts without prompting – seeks input on priorities when unclear. + Attentively responds to the financial process needs of the team, actively coding invoices, preparing expense reports, and processing bank deposits. + Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. + Works closely and effectively with the leadership to keep them informed of upcoming commitments and responsibilities, following up appropriately. + Monitors signature requests and makes sure that responses are timely. + Maintain a calendar of operations events and support team in ensuring they are completed effectively. Core Proficiencies: + High ownership of tasks assigned, owning outcomes, and asking for guidance as needed. + Strong organizational, communication, decision making/problem solving, analytical and time management skills. + Ability to plan work and proactively handle responsibilities. + Independent thinker, able to thrive in a fast-paced and dynamic environment. + Validated ability to produce error-free work under deadlines. + Teammate with strong initiative. + Track record of ability to instill confidence as a credible, reliable, and guide support resource for team members in technical matters. Minimum Qualifications: + Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Adobe Acrobat. + Great attention to detail and a high sense of responsibility + Cheerful phone demeanor and front office presence + Must be able to run multiple priorities and work in a fast-paced environment + Punctual and reliable AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization. The expected salary for this position, at commencement of employment, is between $75,000 and $97,750/Annual; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements such as annual bonus, in addition to a full range of medical, dental, vision, life, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if a candidate receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Executive Assistant Asian Americans Advancing Justice - Asian Law Caucus (ALC)Location: Hybrid work schedule, based in San Francisco or Oakland, CADue Date: Applicants are encouraged to apply as soon as possible, and applications will be considered on a rolling basis. The application deadline is March 23rd, 2024.Start date: As soon as possibleType: Regular, Full-Time, Exempt, Confidential Position (not in the union)The OpportunityALC seeks a dedicated and highly organized full-time Executive Assistant to support the Deputy Director and Director of Human Resources & Administration. The successful candidate will be crucial in ensuring efficient operations, managing administrative tasks, and facilitating effective organizational communication. We seek an individual who takes initiative to follow through and attend to the details, enabling our leaders to contribute their best performance to achieve organizational objectives. As a valued assistant, you will contribute to our Executive Team's strong performance, efficient processes, and successful outcomes. If you find satisfaction in helping others, organizing, and working as part of a team, this is a promising opportunity.This position calls for an individual with strong interpersonal, written, and verbal skills who is a highly resourceful team player who can be effective independently. This is a confidential position outside of the bargaining unit. This position is supervised by the Director of Human Resources & Administration (HR & Admin).The OrganizationSince 1972, ALC, our nation's first Asian American legal advocacy center, has litigated high-profile civil rights cases, advocated for the passage of landmark policy changes, and provided an array of services, including community education, advocacy, and direct client representation, to further the rights of low-income immigrants and communities of color. Current program areas include Voting Rights, Workers' Rights, Immigrant Rights, Housing Rights, Criminal Justice Reform, and National Security & Civil Rights. A growing staff of 55+ provides strong collegial support and opportunities to learn about and collaborate with other program areas. ALC is a founding member of the national Asian Americans Advancing Justice affiliation with partners in Los Angeles, Chicago, Atlanta, and Washington, D.C. ALC is based in San Francisco, a hub of the Asian American movement, progressive politics, and social justice activism.ResponsibilitiesDay-to-day activities vary in this dynamic position and include the following:Proactively manage and maintain the Deputy Director and Director of HR and Admin's complex calendars, schedule internal and external meetings, and handle all logistics, including travel arrangements and accommodationsUnder the direction of the directors, drive and coordinate steps to implement two annual organizational retreats and annual social events; consult other key stakeholders for input and ensure all the work gets done (directly and with helpers).Support directors in task management and prioritizationCoordinate and prioritize internal and external communications, including screening phone calls, responding to emails, and drafting correspondence on behalf of the directorsAct as a liaison between staff members and executive leaders to ensure important information is relayed, that escalated issues are flagged and resolved, and other matters are re-directed to and solved by appropriate partiesParticipate in standard assistant duties such as sending emails and other electronic correspondences, scheduling, taking notes during meetings, ordering food for meetings, faxing, copying, and running errandsPrepare, compile, and edit reports, presentations, and other documents with a high level of accuracy and attention to detail. Make them readily available for internal and external meetingsWrite, draft, and edit important data such as documents, reports, proof letters, and memosMaintain and update confidential files, records, and databases, ensuring data accuracy and integrity-electronic filing of documentsHandle additional administrative tasks and special projects as assigned by the Deputy Director and Director of HR & AdminAll ALC staff are expected to participate in regular check-in meetings with their supervisor/supervisees, staff meetings, team meetings, and other organization meetings, as required.Note: This job description is subject to change and is not intended to constitute a contract.QualificationsBachelor's degree required or equivalent experience1-3 years of experience providing executive-level support, preferably in a nonprofit or advocacy organizationExcellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environmentThe motivation and ability to work and problem-solve independentlyExperience and interest in internal and external communications, partnerships, organizational systems, and fundraisingStrong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailStrong interpersonal skills and ability to build relationships with stakeholders, including staff, board, external partners and donorsStrong communication skills, both written and verbal, with the ability to draft professional correspondence and reportsApproaches problem-solving proactively and demonstrates strong judgment and decision-making capabilityAbility to maintain a professional and candid demeanor to ensure you behave in a manner that aligns with organizational valuesTeam player and collaborator who enjoys working with colleagues of diverse backgrounds and experiencesA trusted colleague who works effectively within a nonprofit management team toward organizational goals and objectivesHigh level of discretion and professionalism when handling sensitive and confidential informationCommitment to social justiceTechnological proficiency in Microsoft Office, Google Suite, Slack, Asana, and other relevant software applicationsCompensationThe annual compensation depends on years of relevant experience; the range is $68,000 - $88,725. ALC offers an additional $1,000 annual compensation for proficiency in a language other than English and an additional $1,000 annual compensation for graduate degree(s).BenefitsALC's comprehensive benefits package includes the following: generous vacation and paid holidays; medical, dental, disability, and life insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents); a flexible spending account (FSA); and 401K retirement plan with employer non-elective contribution and match.

Executive Assistant Job DescriptionPay: $1000/week + Future Bonus options - 1099 + Free Coworking Space at SAVON located in Hawaii KaiTravel - Showings, Runner (picking up key, checks)Marketing - Closing Gifts, Social Media, Open Houses, CanvaTeam Leader Support - Personal and Business Support, errands, filling the gaps Who Are We?Oahu Lux Homes Team, brokered by eXp Realty, is a real estate agency specializing in luxury properties across the captivating island of Oahu, Hawaii. With a commitment to excellence and personalized service, we offer unparalleled expertise in buying, selling, and investing in high-end real estate, ensuring our clients experience the epitome of island living. At Oahu Lux Homes Team, brokered by eXp Realty, we're more than just a real estate agency-we're your trusted local real estate experts. With a distinguished reputation, meticulous attention to detail, and a commitment to surpassing client expectations in every transaction, we're here to guide you through every step of your real estate journey with care and expertise.About the Role:The Executive Assistant generally ensures the smooth-running of the office, and that the team leader only has to focus on income producing tasks. This entails communicating with team members, clients, vendors and other professionals.Must be extremely fast at solving problems and is efficient in the use of Microsoft Office, G-Suite and Canva, and other programs.The ideal Executive Assistant is able to take generic instructions, innovate them and come up with multiple ideas and great output. To do this role properly you should be a team-player with a positive attitude, proactive and have a strong drive to innovate processes, is passionate for self-improvement and must be able to work with little to no supervision.Who You Are:You are an organized, self-motivated, and innovative individual who is eager to learn and contribute to our team. The ideal candidate should possess a reliable vehicle, maintain a flexible schedule, and be willing to assist in various tasks as necessary. They should demonstrate a commitment to continuous learning and staying updated on industry tools and trends. Initiative to handle routine tasks and engage in high-level discussions is crucial. The primary goal is to support our luxury real estate agent in managing day-to-day responsibilities and ensuring their focus remains solely on sales activities, while also assisting in the development of new systems and ideas to drive growth and success.Requirements:You reside in Oahu, HIHave a Car that runs and presents wellYou have administrative experience, preferably working as an Executive Assistant. (1-2 years of experience)Sales experience (1-2 years)Extraordinary verbal & written communication skills in EnglishYou are assertive as well as friendly and can represent the executive in a professional manner when corresponding with internal and external stakeholdersAbsolute honesty and integrityMust be willing to work in-person up 1-2 days per week**Nice to Have:Valid Real Estate license or actively pursuing your license in Oahu, HI. Experience in real estate sales or brokerage.Key Characteristics:OrganizedGo-giver mentalityDemonstrates a strong sense of urgencyFlexible and adaptable to dynamic work environments and scheduling, where each day presents unique challengesCapable of multitasking without sacrificing efficiencySelf-motivated and a self-starterTeam PlayerProficient in effective communication and receptive to constructive feedbackLoves to learn about and implement new ideas and systemsAbundant mindsetCreativeHave humor

Executive Assistant Denver, Colorado 80202COMPENSATION Salary Range: $70,000 - $95,000 STIP/BONUS OPPORTUNITYSummit is looking for an Executive Assistant to join our Executive support team. The ideal candidate will be in Denver, Colorado. In this role, you will have the opportunity to positively impact the business' success, gaining insights into the business and leveraging your skills and experience to elevate assigned executive(s) while earning the chance to be a valued and trusted business partner. This role requires the ability to multi-task, prioritize, organize and take attention to details, while driving productivity to meet deadlines in a fast-paced environment; ability to shift and pivot as needed throughout the day to best serve the business and assigned executive(s). Company Overview: Summit Materials was formed to acquire and grow heavy-side building materials companies in the aggregates, ready-mixed concrete, cement, asphalt paving and construction industries. By teaming up with established local businesses, Summit is committed to creating value, providing access to growth capital, implementing best practices, and offering a safe place to work while striving to exceed its environmental and social responsibilities. Our employees are what make Summit special and are the foundation of our company. Their passion and dedication to our mission, while also having fun, is what creates our success. Benefits and Compensation: At Summit Materials, we believe in developing and supporting our talent into the future. Our comprehensive benefits allow our employees and their families to have security beyond the workplace with benefits such as medical, dental, vision, disability, 401(k) with an employer match, HSA, and FSAs for health and dependent care. We incentivize our employees to minimize health concerns with our wellness program and other experiences to maintain a long and prosperous life. Variable compensation, including short term and long-term incentive plans are determined based on role, paid out based on personal and company performance and is subject to annual review. Position Overview: Summit Materials is looking for an energetic Executive Assistant with a passion to deliver support and resources to C-Suite executives, proactively removing barriers and building rapport throughout the organization. In this role, you will have the opportunity to positively impact the business' success, gaining insights into the business and leveraging your skills and experience to elevate assigned executive(s) while earning the chance to be a valued and trusted business partner. Successful individuals will be the able to effectively communicate to the Board of Directors, internal and external constituents, operating with a high level of autonomy and efficiency. This role requires the ability to multi-task, prioritize, organize and take attention to details, while driving productivity to meet deadlines in a fast-paced environment; ability to shift and pivot as needed throughout the day to best serve the business and assigned executive(s). Performance Objectives Prepare and support daily activities, proactively providing necessary materials and documents; works closely and effectively with assigned executive(s) to keep well informed of upcoming commitments and responsibilities. Acts as a "barometer," having a sense for the issues taking place in the environment and providing appropriate updates. Plans, coordinates, and ensures the executive(s) schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to execs time and office. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills. Build rapport to effectively bridge communication between assigned executive(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary. Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high quality outputs. May proofread and edit prepared content, requiring knowledge of executives' views, philosophy, and some understanding of technical matters, may sign for executive when technical or policy content has been authorized. Manage, submit and track expenses, monitor budget, reconcile credit card statements - provide periodic budget forecasts. Responsible for meeting logistics and coordination including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services as needed. Ensures total awareness of administrative department initiatives and objectives, effectively serves as backup coverage for other administrative associates. Visible advocate and steward of our Safety culture. Achieves high performance goals and meets deadlines in a fast-paced environment. Requirements High School Diploma 5+ year supporting C-Level Executives Proficient in Microsoft Office PowerPoint, advanced Excel, intermediate to advanced Ability to work outside normal business hours as required