Administrative Salary in Pittsburgh, PA

Facilities and Event Operations Administrative Assistant The Facilities and Event Operations Administrative Assistant will be responsible for managing all administrative duties for the athletic facilities, event operations, and Pitt Sports Camps departments and will report to the Deputy Athletic Director of Administration.Duties include but are not limited to preparing University forms for payments, reimbursements, purchase orders, disbursements, travel, and business expenses, assisting staff within this area of athletics with individual arrangements as needed for event operations and facility needs, managing appointment calendars for the Deputy Athletic Director of Administration, coordinating meetings, ordering office supplies, and other clerical responsibilities. Assisting in the planning of special events, projects, and event support may occasionally be a requirement for this position.This position is responsible for the front desk management and first impressions greeting for Pitt Athletics in the Petersen Event Center. Job SummaryPerforms administrative assistant support work of moderate complexity.Essential Functions Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events. Provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders. Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing. Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, processing payments to judges, referees, officials, and data entry.Physical Effort Must be able to sit or stand for prolonged periods of time. May need to lift equipment, mail, or supplies up to 50 pounds. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: TBD Based Upon Qualifications Relocation_Offered: Yes Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI238296051

Academic Administrative Coordinator The Academic Administrative Coordinator will provide a variety of academic duties for the Kenneth P. Dietrich School of Arts and Sciences as assigned. The Academic Administrative Coordinator oversees all aspects of the course scheduling process and works with the Chair(s), Directors of Graduate and Undergraduate Studies, all faculty, the Department Coordinator(s), and other Department staff to development and coordinate the departmental course scheduling process, course management and maintenance, registration, final exam and grade logistics, room scheduling. Maintain classroom schedule and oversee classroom equipment inventory. Serve as the primary liaison to the University Registrar to coordinate classrooms for all academic courses. Manage the faculty and graduate student Office of Measurement and Evaluation of Teaching (OMET) process.Provide information via phone, email and in-person to current and prospective students, parents, faculty and staff regarding academic advising policies and general University academic policies and procedures. Market the Undergraduate unit via social media, events, etc.The incumbent will be responsible for initiation and participation of daily support functions for faculty, staff, and students within the division, and provides comparable service and back-up to other Dietrich School areas within the division when needed.Job SummaryPerforms various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.Essential Functions The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.Physical Effort This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Academic Administrative Coordinator Job Family: Academic & Student Services Job Sub Family: Academic Services Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: $17.74 to $22.17 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI238474959

Administrative Coordinator The Administrative Coordinator for the Office of Undergraduate Research, Scholarship, and Creative Activity (OUR) will provide key administrative and financial support to the unit. Coordinates a variety of administrative tasks for the experiential learning programs, as well as maintaining calendars and space reservations, taking meeting minutes, web site updates, providing administrative and general office support, scheduling use of University space, and issuing facilities/Maintenance requests. Handles travel and expenses reimbursements. Purchases office supplies and materials needed for the programs. Reviews budget reports and creates expenditure projections. Works closely with the Division Finance Team to ensure that expenses are tracked appropriately and meet requirements of University and Dietrich School policy. Collaborates with the Dietrich School’s Communications team on outreach campaigns. Job SummaryPerforms administrative assistant support work of moderate complexity.Essential Functions The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, must be flexible, adaptable and willing to assume responsibility. Strong analytical and problem-solving skills required. Must be proficient in Microsoft Office (Word, Excel, Access, and PowerPoint).Physical Effort Primarily sedentary and must have the ability to attend designated events as a representative of the University. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: $17.74 to $22.17 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI238475007

Administrative Coordinator The Kenneth P. Dietrich School of Arts & Sciences is seeking an Administrative Coordinator responsible for processing travel expense reimbursements, advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website and digital board updates, act as a liaison with the events team and University marketing team, organization of space allocation, working with facilities management as well as general office and student worker oversight. This position will serve as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Facilities Management and various University Business Offices. As well as Provide comparable service and back-up to other Dietrich School departments as needed. Job SummaryPerforms administrative assistant support work of moderate complexity.Essential Functions The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.Physical Effort This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday-Friday, 8:30 am - 5:00 pm Work Arrangement: Monday-Friday, 8:30 am - 5:00 pm Hiring Range: $17.74 to $22.17 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI238475124

Administrative Assistant II Job SummaryPerforms administrative assistant support work of moderate complexity.Essential Functions Planning orders, filling inventories, tracking ongoing orders; Keep records organized on information about supplies and experiment results.Coordinate lab functions and orderliness, ensure continuous smooth operation of the lab. Meet at least once bi-weekly with the PI to evaluate progress; Organizing the lab to comply with the IACUC, biosafety, and biohazard standards.Optimal coordination of lab resources and experimentsBudget and spending oversight and updates, planning and attending budget meetings with the PI.Weekly material and supplies orders for the lab including checking the prices, asking for quotes, submitting the orders, and shipment tracking.Coordinating and organizing meetings for PI Preparing drafts and/or finalizing diverse letters, and documents (i.e., related to grant applications), coordinating lab website, forms, etc.Supporting PI in organizing his teaching and course director duties including contacting instructors, collecting homework and exam questions, contacting students, etc.Physical Effort This position is primarily sedentary, but may need to walk between office/lab. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Part-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday; Flexible Work Arrangement: Monday - Friday; Flexible Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Not Applicable PI238515472

Part-time Administrative AssistantSole proprietor / entrepreneur3 days a [email protected] rmusob1698nhiqmvy9buuvhqv62pka

MCSI Administrative Assistant The Administrative Assistant will perform office functions for the Mascaro Center for Sustainable Innovation and the Office of Sustainability. The Administrative Assistant will greet visitors, assist with calendars, scheduling, and the reserving of conference rooms. The Administrative Assistant will assist with event planning, including logistics, catering, registration, and purchasing. The Administrative Assistant will also perform the duties necessary for office maintenance, including the purchase of supplies, computer and print materials, assigning swipe access and graduate spaces, facilitating surplus pickup, and creating other facilities requests as needed. The Administrative Assistant will assist with expense reports and invoice processing in Concur and Panther Express. The Administrative Assistant will also assist with marketing and communications, including website maintenance and content creation.Job SummaryPerforms administrative assistant support work of moderate complexity.Essential Functions Must be able to use a computer, type, file, answer phones, learn new procedures, make decisions, run errands, help to maintain central equipment: fax and copier. Physical Effort Running of errands and the lifting of supplies may be necessary. There should be no extraordinary physical activity. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m. Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI239151734

Administrative Assistant The Emphysema Research Program in the Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine is looking for an administrative assistant to provide high level administrative support to the Center. A qualified candidate should have strong communication skills and a minimum of 1 year experience in a related field.The division is led by division chief Alison Morris, MD and Executive Administrator Emily Joseph. The division is made of up approximately 70 clinical staff and over 100 research staff who work in a variety of locations including: Bridgeside Point, Biomedical Science Tower (BST), UPMC Hospitals including Presbyterian, Shadyside, East, Jameson and Mercy. The division provides world class services across 10 inpatient services at five hospitals and over 70,000 outpatient office visits. We have a major research mission that focuses on basic, clinical, and translational research on the lung, microbiome, COVID-19, sleep medicine, and allergy and immunology.Job SummaryPerforms administrative and general office support work.Essential Functions Carry out general office duties, such as answering incoming phone calls, greeting visitors, coordinating schedules for meetings, and distributing mail.Assist with scheduling conferences, and conference set up and break down.Make travel arrangements (air, hotel, ground, and conference registrations) for doctors, staff, and incoming recruits, and prepare disbursements in Concur.Assist with manuscript preparation, managing reference libraries, biosketch requests credentialing, licensure, certifications, UPP privileges, CME, CV updates, grant preparation and grant submission.Process purchase orders and invoices in Panther Express for consulting companies.Physical Effort Must be able to stand/sit for up to 8 hours. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant I Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: High School Diploma/GED Minimum Years of Experience Required: 1 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday; 8am - 4:30pm Work Arrangement: Monday - Friday; 8am - 4:30pm Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI239205391

Administrative Coordinator The Department of Medicine, Division of Cardiology, and the Vascular Medicine Institute at the University of Pittsburgh seeks a qualified Administrative Assistant III - Administrative Coordinator. The Administrative Coordinator position provides high level administrative support for the faculty and administration of the VMI. This role will serve as the primary coordinator for conferences, publications, grant support, web management, and operational support for leadership.Main duties:1. Research Conference Coordination2. Publications3. Website management4. Grant support/MTAs/CDAs5. General admin support for 8 faculty: Feng, Hazra, Ofori-Acquah, Okawa, Wu, Xu, Yien, Zhang6. General operational support to admin leadership teamJob SummarySupports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.Essential Functions Computer skills, organizational skills, interpersonal skills, time management skills. Ability to prioritize is essential. Must be detailed oriented. Knowledge of University of Pittsburgh policies preferred.Physical Effort This is a relatively sedentary position. May need to escort faculty and visitors through university. May need to walk to other labs and university offices. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant III Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Mon-Fri Standard Hours Work Arrangement: Mon-Fri Standard Hours Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI239476842

Administrative Assistant Job SummaryPerforms administrative assistant support work of moderate complexity.Essential Functions • Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.• Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.• Makes minor purchases, collects payments, and verifies billing information.• Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry.Physical Effort Little physical effort is required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday-Friday, 8:30 - 4:30 Work Arrangement: Monday-Friday, 8:30 - 4:30 Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI239478883