Administrative Salary in Pennsylvania, USA

Administrative AssistantUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. Posted Job TitleAdministrative AssistantJob Profile TitleAdministrative Assistant BJob Description SummaryUnder limited supervision, the Administrative Assistant provides complex administrative and project management support. Responsibilities include, but are not limited to, maintaining staff schedules and calendars, arranging and confirming meetings, planning and implementing division-wide programs, event planning, facilitating communication with relevant stakeholders. The Administrative Assistant is considered a part of, and provides administrative support for leadership roles in Student Health and Counseling.Job DescriptionResponsibilities: Provide administrative support to three directors in Student Health and Counseling, and central office staff as appropriate. Responsibilities include preparing and managing correspondence; maintaining schedules/calendars; preparing documents such as notes or reports; responding to inquiries; and serving as a liaison with internal and external resource offices and contacts. Organize meetings, conferences, and other internal/external events; Maintaining minutes and other documentation as appropriate. Assist with the coordination and planning of Student Health and Counseling initiatives, events and programs, and in collaboration with our Communications Director, design/distribute promotional materials and communications regarding such programs on relevant listservs, social media, etc. Other duties and responsibilities as assigned. Qualifications:A High School Degree/GED and 3-5 years of experience or equivalent combination of education and experience is required. Excellent communication, technological, organizational, project management, and interpersonal skills required. Ability to work effectively with diverse constituents and to function productively as a team member within a busy setting required. Self-motivation and ability to prioritize under limited supervision required. Previous experience maintaining calendar(s) for staff. Prior experience in University and/or wellness services related setting a plus.Budgeted Pay Range:$18 - $22/hour, commensurate with education and experience.Application Requirement:A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolHealth and WellnessPay Range$17.58 - $26.96Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3535-Market/Administrative-Assistant_JR00044680Copyright ©2021 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-39bf379b62182c4d86f2f6a27c1f9608

Administrative Coordinator - Communication Neuroscience LabUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleAdministrative Coordinator - Communication Neuroscience LabJob Profile TitleAdministrative CoordinatorJob Description SummaryThe Communication Neuroscience Lab (CNLab) in the Annenberg School of Communication is looking for an Administrative Coordinator. Working closely with the Senior Lab Manager, the Administrative Coordinator will help plan labwide meetings and teambuilding events, assist with travel arrangements for the lab's Director, prepare for project-specific meetings and reports, and support the day-to-day operations of the lab as a whole.Job DescriptionThe Communication Neuroscience Lab in the Annenberg School of Communication is an interdisciplinary group of 15+ researchers who focus on catalyzing communication that increases human health and happiness and reduces human suffering by gaining insight into how people coordinate, bond, and influence one another. Our current research projects span different fields, such as climate communication and action, health communication, and social psychology.We believe that our science is better with a diverse team. We embrace and encourage our lab members' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our lab members who they are.Part of having a large, diverse team means we need someone responsible for tracking large amounts of organizational information, staying on top of multiple tasks at once, and planning in advance to make sure things run smoothly. Our ideal coordinator has a strong eye for detail, a desire to support team cohesion by planning organizational and social activities, and an eagerness to gain administrative experience while facilitating meaningful research in a supportive, cross-functional team.RESPONSIBILITIES:Working closely with the Senior Lab Manager, the Administrative Coordinator will:Provide overall support to the lab's Director, Dr. Emily Falk, which may include: managing busy schedules, making travel arrangements, and copy-editing and formatting formal documents like recommendation letters and grant submissions.Coordinate with team members and external collaborators to organize lab-wide or project-related meetings. This may involve managing shared calendars, scheduling meetings, sending reminders, drafting agendas, taking notes, and assisting with progress reports.Serve as the initial lab contact person by answering incoming emails to the lab, directing inquiries to appropriate lab members, and drafting various communications to outside individuals, such as collaborators, funders, prospective students, and local community members.Plan and coordinate lab social and team-building events, which can involve coordinating catering, making reservations, ordering or picking up supplies, and preparing activities. We are passionate about making time for joy, and you can help make it happen!Document financial transactions including (but not limited to) travel reimbursements, payments to vendors, and purchases for the lab.Enter information on incoming and graduating lab members, ongoing projects, and new publications into existing systems/databases. Use this information to update the lab website, craft posts for lab social media accounts, Dr. Falk's CV, grant reports, and our annual center report to the Dean of ASC.Assist with onboarding and offboarding of lab members, and coordinating with other departments to ensure access to facilities, technology, documentation, and other resources.Depending on the interests and previous experiences of the coordinator, this position also has the potential to include other administrative parts of the research process, such as: updating study documentation, testing surveys, IRB management, and tracking participant payment. (Note: Experience with/interest in experimental research is a welcome bonus, but not a requirement for application.)IMPORTANT: Please submit your resume/CV AND fill out this Qualtrics Survey for your application to be considered complete. Cover letters are recommended but not required. Qualifications:Note: We don't expect you to come in knowing everything! We do our best to foster a supportive environment and provide hands-on training for every part of the job. Our hope is for candidates who enjoy using and developing systems to keep things organized and, ideally, have a knack for catching little details that others might miss.Required:BA/BS with at least 1-2 years of related experience or H.S. Diploma or GED Required with at least 5-7 years of related experience, or equivalent combination of education and experience.Experience providing administrative support Comfort using Google Suite Applications (e.g., Calendar, Docs, Sheets)Superb attention to detailHighly organized, responsible, and reliableExcellent with time management (balancing multiple tasks at once, prioritizing, and holding oneself accountable to meet deadlines)Ability to work independently, as well as in a teamStrong interpersonal skills, including both written and oral communicationWillingness to learn how to use new online tools and software for scheduling, productivity, management, social media, and/or researchStrongly Preferred:Past experience…providing administrative support in a college, university, or other research-intensive settingswith calendar management (e.g., as an executive assistant) or group scheduling with a team of 10+with tracking information with spreadsheets, databases, and/or project management softwareSomeone who…is proactive (identifies and addresses potential future challenges before they arise)self-identifies as “a planner” Would Be Great: Highly experienced with using one or more Google Suite Applications (e.g., setting up filters and message templates/canned messages in Gmail, using appointment slots and repeating events in Google Calendar, using formulas, content validation, and conditional formatting in Google Sheets [or Microsoft Excel], using Theme Builder in Google Slides [or Slide Master in Microsoft Powerpoint])Experience with:Travel and expense report tools like ConcurNotion (or other project management software), Slack, RedCAP, Qualtrics, Box/Dropbox, Paperpile (or other citation management platforms), and/or Adobe AcrobatEvent planning (e.g., scheduling, arranging catering, making reservations for large groups)Experimental research, especially research with human participantsRunning online studies through recruitment platforms such as mTurk or ProlificCitation management or IRB managementJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolAnnenberg School for CommunicationPay Range$20.45 - $25.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Annenberg-School-for-Communication/Administrative-Coordinator---Communication-Neuroscience-Lab_JR00086565Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-c2fdeeea710d1c478f76be0ed73fd1da

Administrative Coordinator- SAS Physics and AstronomyUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. Posted Job TitleAdministrative Coordinator- SAS Physics and AstronomyJob Profile TitleAdministrative CoordinatorJob Description SummaryThe Administrative Coordinator will be tasked with coordinating various administrative processes in the Physics and Astronomy department. The role will assist faculty members in managing weekly seminars and colloquiums, coordinating lab and classroom space, drafting correspondence, and liaising with the Business Office. The individual in this position will also maintain department calendars and appointments, provide support in reconciling travel reimbursements and requisition processing, and ensure grant and website information is accurate.The Administrative Coordinator will process H-1 and J-1 visa applications for visiting scholars and students. The individual will assist with processing visas for Postdocs, appointments, and reappointments. The individual will be responsible for reviewing visa documentation for accuracy and liaising with the office of International Student and Scholar Services (ISSS). The Administrative Coordinator will be responsible for various office administrative tasks, such as ordering supplies, providing coursework support, sending letters, greeting visitors, and taking incoming calls.Job DescriptionThe Administrative Coordinator will be tasked with coordinating various administrative processes in the Physics and Astronomy department. The role will assist faculty members in managing weekly seminars and colloquiums, which includes arranging schedules, making hotel reservations, lunch and dinner reservations, announcing visits, and reimbursing visitors travel and workshop meals. Additionally, coordinating lab and classroom space, drafting correspondence, and liaising with the Business Office. The individual in this position will also maintain department calendars and appointments, provide support in reconciling travel reimbursements and requisition processing, and ensure grant and website information is accurate.The Administrative Coordinator will process H-1 and J-1 visa applications for visiting scholars and students. The individual will assist with processing visas for Postdocs, appointments, and reappointments. The individual will be responsible for reviewing visa documentation for accuracy and liaising with the office of International Student and Scholar Services (ISSS). The Administrative Coordinator will be responsible for various office administrative tasks, such as ordering supplies, providing coursework support, sending letters, greeting visitors, and taking incoming calls.QualificationsH.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience or an Associate's degree and 3 years of experience or a Bachelor's degree and one year of experience is required. Experience within a College or University setting preferred.Working ConditionsOffice, Library, Computer RoomPhysical EffortTypically sitting at a desk or tableJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$20.00 - $30.67Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/David-Rittenhouse-Laboratory/Administrative-Coordinator--SAS-Physics-and-Astronomy_JR00049373Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-137171d928606b458a77c8948f3edcf3

Administrative CoordinatorUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. Posted Job TitleAdministrative CoordinatorJob Profile TitleCoordinator AJob Description SummaryThe Administrative Coordinator provides executive level administrative support to two Associate/Assistant Vice Provosts for University Life, the AVP for Diversity, Equity, Inclusion and Belonging and the AVP for Strategic Planning and Operations.Job DescriptionResponsibilities: The Administrative Coordinator provides executive level administrative support to two Associate/Assistant Vice Provosts for University Life, the AVP for Diversity, Equity, Inclusion and Belonging and the AVP for Strategic Planning and Operations. Primary responsibilities include complex schedule management and providing overall, general administrative support to the two AVPs and their reporting departments which include six cultural resource centers; Greenfield Intercultural Center, LGBT Center, Penn Women's Center, Pan-Asian American Community House, Makuu: Black Cultural Center, and Center for Hispanic Excellence: La Casa Latina; as well as strategic planning, strategic initiatives, space and events management, and communications. The Administrative Coordinator serves as part of the administrative support team for the University Life central office appropriately directing and/or responding to student, parent, and other inquiries, and communicates on behalf of the AVPs. The ability to balance multiple priorities, handle confidential, highly sensitive information, and manage administrative projects, is essential in this position. The tasks performed by this position are critical and require great attention to detail, ability to manage and report on multiple tasks.Qualifications:Bachelor's degree plus 3-5 years of related experience or equivalent combination of education and experience required. Excellent organizational, communication/writing, interpersonal and technical skills. Ability to make sound judgments and meet deadlines. Demonstrated ability to manage multiple projects and presentations simultaneously under tight deadlines required. Must have the ability to work as a team player and help provide support during events and/or activities when necessary. Comprehensive knowledge of office procedures, practices and methods. Demonstrated knowledge of Microsoft Office Suite (especially Excel) and Adobe Creative Suite, working knowledge of data exchange desired. Salesforce knowledge also desired.Application Requirement:A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.Budgeted Pay Range:$21 -- $25 commensurate with education and experienceJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolStudent ServicesPay Range$36,401.00 - $55,814.33Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/VPUL/Administrative-Coordinator_JR00048063Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-b4aab94ed4c4e247ab396b7d37358741

Administrative Coordinator (Department of Genetics)University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleAdministrative Coordinator (Department of Genetics)Job Profile TitleAdministrative CoordinatorJob Description SummaryThe Administrative Coordinator will provide high-level administrative, logistical, and other support for the Institute for Biomedical Informatics. The Administrative Coordinator will be responsible for maintaining office protocols and supporting the day-to-day activities of the lab/center, including ordering and maintaining office supplies, maintaining files and databases, scheduling meetings and appointments, maintaining calendars, creating, editing and/or formatting documents, assisting in event planning, facilitating communication with relevant vendors and ancillary departments, maintaining office procedures, coordinating faculty and speaker visits, meetings, events and facilitating email correspondence. This position will provide administrative backup support for the IBI Associate Directors, when needed and work within guidelines established by Penn Procurement Services and utilize a procurement card (ProCard) to facilitate assigned purchases. Weekly submission of complete and accurate paperwork corresponding to each transaction is expected. This Administrative Coordinator is an everyday, in-office role.Job DescriptionJob ResponsibilitiesGeneral operational and administrative support for the Institute for Biomedical Informatics, including maintaining inventory lists (computers, printers, telephones, and other peripherals), maintain office supply inventory, process vendor requests and supply orders, maintain kitchen areas, placing service requests with internal and external providers, and serving as first point of contact for the Institute in-office, by telephone and email.Provide administrative support to IBI, lab leadership and junior faculty by providing short- and long-term calendar support, exercising considerable independent judgment about competing and multiple demands on the executive's time; troubleshoot and resolve scheduling conflicts coordinating staff meetings, symposia and conferences; arrange complex domestic and international travel arrangements, and facilitating reimbursements for speakers, as well as proofread/edit/format/file correspondence including, but not limited to CVs, biosketches, and manuscripts.Manage the daily affairs of the IBI including submitting orders, payments, and handling reimbursements for the Leadership team; utilizing BEN Financials to process requisitions for general departmental supplies; assist in coordinating facilities management needs for the executive leader's office.Handle communication, inquiries, and visitors, including students and temporary staff; facilitate, provide and coordinate navigation for IBI visiting faculty recruits.Other duties and special projects as assigned.QualificationsHigh School Diploma and 5 years of experience or an equivalent combination of education and experience required. Bachelors Degree preferred.Position contingent upon fundingJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPerelman School of MedicinePay Range$20.45 - $24.04 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Clinical-Research-Building---5th-Floor/Administrative-Coordinator--Department-of-Genetics-_JR00088073Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-ecbec3c8eaaf334db3d08629ba2e6a36

Administrative Assistant The Emphysema Research Program in the Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine is looking for an administrative assistant to provide high level administrative support to the Center. A qualified candidate should have strong communication skills and a minimum of 1 year experience in a related field.The division is led by division chief Alison Morris, MD and Executive Administrator Emily Joseph. The division is made of up approximately 70 clinical staff and over 100 research staff who work in a variety of locations including: Bridgeside Point, Biomedical Science Tower (BST), UPMC Hospitals including Presbyterian, Shadyside, East, Jameson and Mercy. The division provides world class services across 10 inpatient services at five hospitals and over 70,000 outpatient office visits. We have a major research mission that focuses on basic, clinical, and translational research on the lung, microbiome, COVID-19, sleep medicine, and allergy and immunology.Job SummaryPerforms administrative and general office support work.Essential Functions Carry out general office duties, such as answering incoming phone calls, greeting visitors, coordinating schedules for meetings, and distributing mail.Assist with scheduling conferences, and conference set up and break down.Make travel arrangements (air, hotel, ground, and conference registrations) for doctors, staff, and incoming recruits, and prepare disbursements in Concur.Assist with manuscript preparation, managing reference libraries, biosketch requests credentialing, licensure, certifications, UPP privileges, CME, CV updates, grant preparation and grant submission.Process purchase orders and invoices in Panther Express for consulting companies.Physical Effort Must be able to stand/sit for up to 8 hours. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant I Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: High School Diploma/GED Minimum Years of Experience Required: 1 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday; 8am - 4:30pm Work Arrangement: Monday - Friday; 8am - 4:30pm Hiring Range: TBD Based Upon Qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume Optional Documents: Cover Letter PI239205391

Administrative Assistant, Graduate DivisionUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleAdministrative Assistant, Graduate DivisionJob Profile TitleAdministrative Assistant BJob Description SummaryThe Administrative Assistant provides crucial administrative support for the Graduate Division of Arts and Sciences. The person in this role occupies the front desk and serves as the first point of contact for those who enter the office as well as those who call or email. The selected candidate must possess a welcoming demeanor and a service mindset. The person must be adaptable, possess initiative, and be a team player. We are looking for someone who is willing to perform some routine tasks but who also displays the drive to understand the work of the Graduate Division and join in fulfilling its goals.Job DescriptionThe SAS Graduate Division is the most diverse of Penn's twelve graduate schools, preparing students for Research Master's degrees and PhDs across the natural sciences, social sciences, and humanities. Approximately 1,200 doctoral students and 350 Research Master's students seek degrees in the 33 Graduate Groups within the School of Arts and Sciences. The Graduate Division, led by the Associate Dean for Graduate Studies, serves as the administrative center for graduate studies within SAS, and coordinates fellowships, finances, registration, academic and administrative affairs for students and faculty.Job ResponsibilitiesAssociate Dean Support: Manage the Associate Dean's calendar and facilitate intricate meeting scheduling including committee meetings and individual graduate chair meetings; Manage the annual Graduate Chair appointments and renewals; announce and coordinate the submission of annual fellowship competitions; announce fellowship competition results.Admissions Support: Work in conjunction with the Associate Director of Admission to review admission application files for completion in Slate; Assist with responding to internal and external emails regarding admissions and application processing; Consistently perform the activities that support individual and overall team admissions processes by following policies and procedures; Assist with document processing and data entry in student information systems; Scan and file forms and documents using electronic filing systems; Participate in all signature admission events including both on-campus and virtual events.General Office Support: Serve as the first point of contact for campus community members and visitors to the Office; Maintain the Graduate Division website, including regular updating of policies, student features, and recent and upcoming events; Manage social media by updating accounts to keep the public informed about current events Maintain office and break-room inventory. Manage office equipment/supplies; Function as facilities liaison, which includes processing work requests for facilities repairs/needs, coordination of housekeeping needs, and liaising with the building administrator; Deliver and distribute all incoming and outgoing mail.Event Planning: Assist with events coordination, which includes scheduling the venue and caterer, selecting vendors, crafting invitations and event programs when needed, and overseeing onsite coordination. Events include but are not limited to New Student Orientation, May Graduation Ceremony and quarterly Graduate Chair and Coordinator meetings; manage RSVP for the division's May diploma ceremony.Summer Language Courses: Assist with the coordination and management of the Summer Language Reading for Knowledge courses offered by the school.Graduate Group Appointments: Manage the graduate group chair appointments; including but not limited to contacting outgoing requesting appointment updates; sending correspondence to the SAS Dean; updating division staff of appointments changes; send correspondence with stipend information.QualificationsHigh school diploma required, bachelor's degree preferred; 3 to 5 years of relevant experience, or equivalent combination of education and experience. Previous experience in higher education is highly desirable as well as an eagerness to learn and grow. Computer skills include all facets of Microsoft Office (intermediate to advanced). Knowledge of Banner and Slate preferred, but not required.Candidate must possess excellent written, organizational, oral communication and problem-solving skills. Demonstrate attention to detail and excellent customer service. Ability to multitask and set priorities during peak periods. Maturity and professionalism are essential. Ability to work as a team player and help provide support when necessary.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$17.98 - $24.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3401-Walnut-Street-A-Wing---3rd-Floor/Administrative-Assistant--Graduate-Division_JR00088513Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-4d22cbcec9d7e14ab80d39290ea1095b

Robert Half is actively looking for an experienced Administrative Assistant. The Administrative Assistant is responsible for providing day-to-day professional quality and timely administrative support for all staff and the office. The Administrative Assistant will also perform and coordinate various administrative functions including front desk and general office administration , meeting, and special event coordination, presentation support, production requests, document and record support, office supply requisitions, and expense report and vendor management activities. This position is located in the Philadelphia area.How you will make an impact::Proactively provides high-level administrative support and assistance to the COO & his department.Performs clerical tasks including drafting letters, memos, reports & other documents.Maintains office supply inventory and coordinates maintenance of office equipment. Answers and transfers phone calls.The ideal Administrative Assistant candidate should have a Bachelor's degree or equivalent combination of education.Other requirements for the Executive Administrative Assistant position include and are not limited to:3+ years experience in an administrative role.Proficient in Microsoft Office Suite or related software.Excellent organizational skills and attention to detail.Excellent verbal and written communication skills.Innovative problem solving skills.Interested candidates should reach out to Jessica Heilweil at 267-996-4167 and reference JO#03720-0012946946

Job SummaryThe Administrative Assistant reports to the Business Operations Manager and also supports administrative duties for the CEO. The role is responsible for coordinating a wide range of administrative procedures in order to ensure organizational effectiveness and efficiency of executive leadership in our Malvern Headquarters.This role is hybrid based out of our office in Malvern, PA.Key ResponsibilitiesPrepare and complete regular reports for the CEO communicating status of successes and progress to key performance indicators.Create and assist with the preparation of presentations and proposals for CEO and Business Operations Manager.Manage site contact lists as well as relevant customer data.Work with the support teams to ensure information relevant to our support activities is available and shared efficiently & effectively within the company.Develop and enhance internal and external systems for communication.Arrange and manage executive and management team schedules, calendars, appointments, bookings, and travel arrangements (as needed).Coordinate executive communications, including conference callsAssist in the coordination and execution of various projects including project management tasks.Coordinate and arrange events for support groups to take place outside of the workplace, such as staff meetings, offsite meetings, training events, and conferences.Assist in preparation and distribution of agendas, proposals, cost estimates, and briefing documents for internal and external meetings.Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. This includes support for remediation and due diligence tracking activities and related invoicing.Design and implement filing systems, and ensure filing systems are maintained and currentRequired QualificationsHigh School Diploma3-4 years of professional experience assisting at the executive levelExcellent verbal, written, analytical skills, time management, and travel logistics.Proficient in Outlook, Excel, Microsoft Word, Powerpoint, and SharePoint with an ability to become familiar with firm-specific programs and software such as SAP Concur, Sales Force, Dodge and CoStar.Strong administrative, organizational, project management and problem-solving skills with impeccable multi-tasking abilities.Friendly, professional demeanor, exceptional interpersonal skills and ability to build a strong internal network.Team orientated philosophy and strong problem-solving skills.Ability to work effectively with minimal supervision, to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.Must demonstrate passion, enthusiasm, and sense of humor. Eager to tackle new projects.Communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors.Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications.Comfortable in both a leadership and team-player role, able to delegate responsibilities as well as to lead meetings.

Administrative/Office Assistant A company located in Plymouth Meeting, PA is seeking an Administrative/Office Assistant to join their team. On site, 8:30 am - 5:00 pm Monday through Friday. Responsibilities of the Administrative/Office Assistant Overseeing office support functionsResponding to and assisting with requests from associatesActing as main point of contact for vendors and service techniciansManaging office equipment Liaising with various services, including property management, building engineers, and corporate ITProviding front desk and administrative support, including receptionist duties, mail, expense processing, and supply inventory maintenance Requirements of the Administrative/Office Assistant High school diploma or equivalent3+ years administrative/office services experienceMicrosoft Office proficiencyAbility to effectively handle multiple projects simultaneouslyStrong communication skills, both verbal and writtenExcellent organizational skillsAbility to work effectively independently in a fast-paced environment Additional Details:Salary: $65-$70kMission and VisionWe are a superior consulting firm focused on helping clients achieve their dreams and address complex situations with inspired people, deep expertise, and innovative technologies.We are a perpetual career and opportunity enterprise, focused on building long-term benefits for our people and communities. We create collaborative and supportive relationships with our people, clients and communities. Our success enables us to invest time and resources to bettering the communities in which we live to help those communities thrive.Inclusion and Diversity StatementWe value the contribution and wisdom of the team. At SolomonEdwardsGroup, we've built a vibrant and inclusive community. Our team members are curious, committed, and diverse. In keeping with our mission to build value through people, we cultivate a culture where differences are celebrated, and all members are treated fairly and equitably. Employees, business partners and our extended stakeholder family are empowered to share their experiences, ideas, perspectives; to be their whole selves. Benefits offered - Health insurance, sick leave, 401(k)Salary range $30.00-33.65/ HR W2. The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position.SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here: https://solomonedwards.com/privacy-policy/#ccpa