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HR Coordinator Salary in Oakland, CA
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Administrative Coordinator
Ascend Talent Solutions, Oakland
Our client, a leading commercial real estate management and development company with a Class A portfolio committed to sustainability and diversity needs a strong multitasking Administrative Coordinator for a multi-tenant property with active facilities and space management.Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:Responsibilities Include:Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.Position Requirements2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus!Highly proficient in Microsoft Word, Excel, and Outlook.Professional, reliable, flexible and have a positive, can-do attitude.Excellent attention to detail with strong customer service skills and ability to prioritizeAbility to communicate well in both written and verbal communication forms.Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects.Strong interest in real estate.EducationBachelor's degree preferred or similar work experienceBenefitsPTO, PST, Medical, Dental, and Vision Compensation$27 - $29/hr
Talent Acquisition Coordinator
Franklin Energy, Oakland
Position at Franklin Energy COMPANY SummaryAs a combined organization, Franklin Energy and AM Conservation Group is undertaking what is perhaps the central challenge of our times - to help drive the transition to net-zero carbon economies while ensuring that no working families, businesses, or local communities are left behind. To do that, we are the utility industry's top provider of turn-key energy efficiency and grid optimization programs and products, all of which contribute to reducing carbon and waste and, at the same time, free-up resources for creating more innovation investment and jobs. With over 26 years in business, we have more than 1,300 experts across the United States, with warehouses on both coasts. The organization's integrated in-house services provide deep personalization and insights, helping energy partners achieve their carbon-reduction and energy productivity goals. We believe the organization's most "precious resources" are its people. We pledge a relentless pursuit to embody a culture that acknowledges, recognizes, and infinitely seeks to understand the unique differences of its people. We are committed to creating employee experiences that continually attract and embrace a multiracial, multicultural, and multigenerational workforce that promotes outstanding performance and mirrors our diverse partnerships, clients and communities we serve. Position SummaryThis position is an essential role in the talent acquisition team, focused on supporting the candidate experience following an accepted offer. The Talent Acquisition Coordinator is responsible for administrative support of the recruitment team in reviewing offer letters, screening resumes, scheduling interviews and possible candidate travel, initiating/completing onboarding, completing pre-employment contingencies, sending employment notifications, and more.Essential Duties and ResponsibilitiesThis list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.Responsible for the coordination and administration of the recruitment processMaintain files, procedures, and, at times, provide marketing assistance to attract candidates Coordinate background checks, drug screenings, and other pre-employment contingenciesPerform administrative tasks in support of recruiting efforts; e.g., schedules interviews, phone screens, and post-interview debriefs, generates and reviews offer letters, facilitates calls and meetings with candidates and managersMay make travel arrangements, etc.Track candidate start dates and update offer letters and onboarding if dates changeReview pre-employment background and drug checks, as well as other contingencies, to ensure completionSend internal notifications as part of new hire, promotion, and internal transfer onboardingAct as Orchestrator in ATS for all new employees Ensure new employee paperwork is complete and accurate Send manager new hire reminders and welcome email to new hires prior to their first day with the organization Process new hire, status change, and termination paperwork in select systems as needed, including Applicant Tracking System (ATS), File Retention, Driver's License Monitoring System, etc. Supports HR Team in Onboarding and Welcome Meeting Organize, maintain, process, and update accurately all employees' records and files Administration of DocuSign and subsequent responsibility for electronic creation of personnel filesManage applicant tracking system for updates, efficiencies, and knowledgePrepares recurring reports, presentations and candidate or recruiting materials as requiredBuild and maintain relationships with education institutions and other specialty organizations to enhance recruitment effortsAssists recruiting staff with job fairs and college recruiting eventsWork directly with candidates, hiring managers, and HR team members for recruiting follow-up and communicationProvides support on strategic recruiting initiatives and projectsPerforms entry level recruiting/screening of jobs when needed Focus on the internal client and candidate experienceProactively escalate issues and keep internal stakeholders updated on progressSeeks out continuous skills development to learn new skills and to adapt to new market or industry trends and technologiesParticipate in recruitment meetingsPerform other duties as assignedPosition RequirementsEducation and ExperienceHigh school diploma or equivalent required1 or more years related experienceRequired Skills, Knowledge and AbilitiesStrong customer service and communication skillsMust be able to handle a wide work variety and work in a fast-paced environmentMust be a detail-oriented, organized, self-starter, and have an ability to prioritize workloadProficient in Microsoft Office, specifically Word, Excel and OutlookStrong data entry skills in entering information in tracking systems/databasesAbility to communicate effectively, both verbally and in writing with customers, clients and employeesAbility to analyze and interpret data and solve practical problemsCommitted to diversity and inclusionLicenses & CertificationsValid driver's licenseTravel RequirementsWillingness to travel up to 5%Estimated Wage Range: Available upon request.Benefits Include: Medical, Dental, Vision, 401(k), Paid Time Off (PTO), paid holidays, parental leave, and morePhysical Demands and Work EnvironmentRequired to sit, stand, walk; talk and hear; and ability to touch and handle tools and/or controlsAbility to lift up to 10 poundsNoise Level is typically moderateNote: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.The above information describes the general duties and requirements necessary to perform the principle functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position.An Equal Opportunity EmployerFranklin Energy implements the use of dash cams inside their fleet of leased vehicles because the Company believes video surveillance devices (Dash Cams) promote the safety of employees as well as security within the company vehicles. The Company will not use video surveillance (Dash Cams) for any unlawful purpose including monitoring employees or giving the impression of monitoring. Our Dash Cam Policy applies to all employees of the Company and temporary agency employees, regardless of whether an employee or temporary agency employee may be driving or riding in Company Vehicles. The primary use of Dash Cams is to assist in the protection and safety of employees and property, prevention, and detection of criminal offenses such as vehicle vandalism and break-ins and staged-accident fraud, defense of legal claims, driver exoneration, and driver training and improvement.
Field Operations Supervisor
Robert Half, Oakland
Robert Half is thrilled to present an exceptional opportunity for talented individuals seeking a rewarding career in operations management. Our client, a leading player in the logistics industry, is currently seeking a proactive and experienced Field Operations Supervisor to join their dynamic team.In this role, you'll step into a pivotal position where your leadership skills and operational expertise will drive success in yard and transportation operations. From overseeing daily activities to optimizing routes and ensuring top-notch customer service, you'll play a vital role in shaping the efficiency and effectiveness of the organization's operations.If you're someone who thrives in a fast-paced environment, possesses excellent communication skills, and has a passion for leading teams towards operational excellence, then this could be the perfect opportunity for you. Join us in shaping the future of transportation logistics and making a tangible impact in the industry.Supervises all Technicians.Works with Operations Coordinator & Routers to coordinate routes, pick-ups, and deliveries to ensure the best routing efficiencies.Analyzes and reports on operational activities, i.e., routing efficiency, weekly pick-ups versus deliveries, labor & overtime, fuel, quality of customer care, etc.Work directly with other departments to ensure excellent/positive communication within division.Work with various departments to resolve customer service & other issues.Work with Operations Supervisors at other yards to coordinate asset transfers, when necessary.Maintain proper staffing levels to meet and exceed customer and branch needs.Assists Operations Manager with coordinating logistics (delivery & pick-up, service of assets) for special events and works special event, as needed.Reviews all paperwork from drivers including manifests, P&D tickets, route sheets, DVIR's, etc. for completion and accuracy.Reviews and approves Time Saver punches prior to submitting for payroll processing.Reviews and approves time off request forms and schedule time off based on operational necessity.Responsible for fleet DOT administration including, log books & record maintenance (DQF's), etc.Responsible for the administration of the Company's safety program for the driver function.Works with Safety & HR to coordinate safety training, where necessary.Responsible for employee development & conducting periodic performance reviews.Drive/operate variety of company vehicles.