Administrative Salary in Nashville, TN

under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required.An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention.Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;attends legislative functions and meetings as required to gain information;routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work;makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;prepares non-routine correspondence as requested;assembles information for speeches, staff meetings, and other purposes;may take minutes at staff meetings.Makes travel arrangements;keeps expense accounts;orders office supplies as needed.Operates standard office machines and equipment as necessary.Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.Contact: sarah (at) taurusbiz (dot)com

This position provides high-level administrative support and provides direct support to the Department Chair and faculty, as needed. The Administrative Assistant Senior (AA Sr) serves as the primary point of contact for internal and external matters pertaining to the administrative operation of the Academic Office of the Department of Obstetrics and Gynecology. The AA Sr coordinates and assist with managing administrative activities and workflow processes to ensure smooth efficient operations within the department. The AA Sr performs administrative support duties and makes work-related decisions in accordance with existing policies and procedures. The AA Sr may oversee the work activities of lower level support personnel. The AA Sr may perform designated duties of immediate supervisor during periods of absence.Daily Operations• Manage and maintain Department Chair's schedule, appointments, speaking engagements and travel arrangements, including preparing meeting materials and agendas. Create and edit correspondence, staff meetings and other related activities in direct support of the Department Chair. Administers and coordinates department activities, projects office related work activities. Assists with the updating, developing and implementing office procedures and work schedules. Schedule and staffs departmental meetings and provide administrative support for institutional committees of which the Department Chair serves in leadership. Acts as liaison with other departments, faculty, staff, students and external organizations and responds to inquiries regarding department policies, procedures and functions. Prepare various reports, and prepare communications, presentations and other documents. Ensures the Department Chair's bio and CV are kept updated. Work closely with the Department Administrator to complete the department's annual strategic operating plan reports and departmental reports to the Board of Trustees as submitted to the Dean of the School of Medicine. Manage APT recommendations. Coordinate faculty leave requests for approvals.• Designs and maintains databases and complex filing structures. Receives and interacts with incoming calls and visitors.• Work with Department Administrator on implementing operational improvements, where necessary• Work closely with the Department Chair to ensure he/she is well informed of upcoming commitments and responsibilities. Prioritizes conflicting needs; expeditiously handles matters, is proactive, and follows-through on assignments and projects to completion; particularly when under pressure to meet deadlines.• Under the direction of the Department Administrator, monitors and complies with department budgetary guidelines and financial items and grant specifications. Schedules and staffs Departmental APT meetings and prepare APT documents for faculty recommendations to the institutional APT committee.• Facilitates cross-departmental coordination of travel and other administrative duties, as needed.• Oversees departmental supplies and procurement.• Coordinates assignments for work study students.• Performs other related duties as assigned.Required Skills• Comprehensive knowledge of institutional policies, procedures and organization structure.• Possess excellent communication and writing skills with strong composition and editing skills.• Demonstrate organizational and planning skills• Have worked in an environment requiring high level administrative practices and procedures.• Demonstrated knowledge of office proficiency in various PC based applications (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, various social media web platforms, and the operation of general office machines and technological equipment.• Demonstrate good problem analysis and problem solving skills• Demonstrate proven ability to handle confidential information with discretion.• Demonstrate attention to detail and accuracy.• Demonstrate organizational and planning skills.• Demonstrate ability to achieve high performance goals and meet deadlines.• Must be a highly resourceful team player• Demonstrate ability to be extremely effective independently.• Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.• Demonstrate good critical thinking skills.Required Education and Experience• Bachelor's or Master's degree, preferred.

The Administrative Asst, Sr., under general supervision of Department Administrator responsibilities includes serving as direct assistant to Internal Medicine Chairman, assisting the Department Administrator with special projects, backup to the Clerkship Coordinator, Residency Coordinator, travel & expense reports, expense reporting, data base maintenance, records & transcribes meeting minutes. This position handles a wide range of administrative and executive support related tasks, and uses discretion in dealing with sensitive situations.Daily OperationsPerforms front office and other clerical duties including, but not limited to: answers phones and greets all visitors in a courteous and professional manner; opens and sorts mail; campus wide errands; transcribe dictated recordings; designs, coordinates travel arrangements and expense reports for faculty members, keeps Chairman's calendar and other duties as requested.The person will oversee special projects as designated by the Department Administrator and/or the Chairman. Coordinates the scheduling of special events and meetings occurring on and off campus. Works with the Administrative program coordinator. Interacts with campus management (as needed). Other special projects as needed.Serves as the initial contact for the Internal Medicine Department in the School of Medicine. Greets all guests, assist the Internal Medicine Chairman & Department Administrator with a variety of projects as needed. Maintains the Internal Medicine faculty database and calendars. Provides administrative support in the development, implementation, and marketing of program/project function. Provides contingency support to both the Residency & Clerkship coordinators.Required SkillsInterpersonal skills necessary to develop and maintain effective internal and external relationships and to project a professional and positive image of the InstitutionsMust know Microsoft Office applications.Ability to organize and manage multiple tasks concurrently.Skill in organizing resources and establishing priorities.Ability to make administrative/procedural decisions and judgments.Advanced writing and editorial skills.Clerical, word processing, and/or office skills.Skill in the use of personal computers and related software applications.Ability to interact with students, faculty and/or staff in a team environment.Records maintenance skills.Ability to coordinate and organize meetings and/or special events.Knowledge of communication principles, media, and marketing techniques.Establish and improve procedures and processes by addressing issues and risksRequired Education and ExperienceBachelor' s degree from an accredited college or university with a minimum of four (4) years of related experience in an increasingly responsible capacity required.

Title: Administrative AssistantPOSITION SUMMARYProvides advanced administrative support in the Office of the President, a fast-paced environment dedicated to supporting student success and excellence in our team. Responsibilities include managing daily operations in the Office of the President and providing administrative support to other offices under the President's supervision.ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIESMaintains and manages the President's calendar, including scheduling both internal and external appointments and meetings. Serves as a liaison between the Office of the President and internal/external entities. Assists visitors and responds to all inquiries - in-person, written and telephonic - timely and appropriately, providing information or referring them to the appropriate person. Prepares and maintains accurate records for reports, contracts, forms and other documents. Initiates and processes office purchases, requisitions, monthly purchase reconciling and payment services for the department. Prepares routine correspondence, reports, forms and other documents and assists in assembling information for various reports and projects.Provides administrative support for Marketing & Communications, including managing contracts, entering requisitions, corresponding with vendors regarding invoices, tracking and reconciling budget lines, maintaining a publication log and updating the website employee directory. Arranges travel, conferences, appointments, special events and other business activities. Submits and reconciles expense reports. Provides general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls and processing incoming/outgoing mail, FedEx and UPS parcels. Records and distributes meeting minutes and materials for the Office of the President and its supporting internal offices. Supports special projects and events.REQUIRED QUALIFICATIONSHigh school diploma or educational equivalentTwo or more years' experience providing direct administrative support in an office setting.Proficiency in Microsoft OfficeExperience balancing multiple priorities and projects successfully.PREFERRED QUALIFICATIONSBachelor's degree or CAP certification.Prior work experience in higher education.Prior work experience providing administrative support in an executive-level office setting.Familiarity with Banner, Dynamic Forms, DocuSign and other web-based systemsKNOWLEDGE, SKILLS AND ABILITIESAbility to establish and maintain effective working relationships across the organization and with diverse groups, demonstrating effective interpersonal and communication skills. Ability to work independently and demonstrate initiative. Ability to be detail-oriented despite competing priorities/deadlines. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Demonstrated ability to follow-through and follow-up in a timely manner. Knowledge of basic office workflows. Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Must possess sound judgement, be discreet and able to maintain confidentiality.Open Until Filled: YesRate of Pay: $40,112 - $48,146 depending on experience.Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.Nashville State offers flexible work arrangements for positions that qualify.

JOB DESCRIPTION ADMINISTRATIVE ASSISTANT: DETAILS Title: Administrative Assistant Location: Nashville, TN Start Date: ASAP Pay Rate: $20-25/hr (depending on experience) Hours: Standard Business Hours | Monday - Friday REQUIREMENTS: ADMINISTRATIVE ASSISTANT * Minimum of 3-4 years of administrative or office experience. * Proficient with Microsoft Office Suite applications including Excel and Outlook. * Exceptional customer service skills * Ability to multi-task * Strong critical thinking skills * Excellent written and oral communications * Professional demeanor RESPONSIBILITIES: ADMINISTRATIVE ASSISTANT * Build and manage vendor relationships with office, kitchen, travel, and mailroom supply vendors and research, analyze, and recommend vendor options as needed. * Maintain inventory, order all office, mailroom, and kitchen supplies, and manage company-wide annual supply inventory. * Regularly run local errands as needed utilizing company car. * Serve as Office Manager as needed when absent, including managing safety and security procedures, learning communication procedures, and travel logistics for Board of Directors and committee members. * Serve as Receptionist as needed when absent, including providing employees, vendors, visitors, and policyholders with quality service that meets and/or exceeds established service standards, processing policyholder payments, and creating daily newsletter. * Maintain company auto files and registration renewals and assist manager and employees with company auto insurance and accident repairs. * Oversee maintenance of office appliances including refrigerators, microwaves, ice machines, etc. * Other duties assigned as needed. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future™

This position will support the office of Student Academic Affairs (OSAA) with administrative and operational activities. The position will provide high level of administrative support to the Sr. Associate Dean for OSAA in achievement of the departments goals; performs confidential and detailed administrative duties; consults and communicates with students, executive committee members and other senior level administrators of the College. Coordinates special projects and prepares related reports for the Sr. Associate Dean.Essential Functions (Duties and Responsibilities) - Assign a percentage to each essential function (equal to 100%):Performs high level confidential administrative duties and delegated duties in support of the Dean. Prepares written correspondence for the Sr. Associate Dean which may include composing student letters, memorandums, and other confidential correspondence as instructed.10%Works with the Sr. Administrator on management of the Sr. Associate Dean's calendar. The incumbent must understand how to plan a day for a senior level executive. Attends meetings with them and prepares notes as requested by the Sr. Associate Dean.25%Performs executive office special project duties related to the Sr. Associate Dean's extramural activities (i.e. Boards, Committees, and /or Advisory Councils) in the absence of the Sr. Administrative Assistant.5%Attends executive meetings, transcribe and compose meeting minutes. Work with the Dean's Executive Associate on action items needed for Sr. Associate Dean.5%Prepares reports for the Sr. Associate Dean & Dean of the School of Medicine. These reports may be for internal use for accrediting agencies. Coordinates, interprets, implements, and monitors adherence to College policies and procedures.10%Coordinate all travel arrangements for the Office of Student Academic Affairs. Makes arrangements for membership and annual meetings, i.e. physical and agenda.5%Interacts with employees, representatives of organizations and groups and other entities involving discussions, explanation, and interpretation of policies, rules regulations and operations of the College. Initiates and coordinates searches for administrative support positions.5%Plans and directs preparation for special events such as retreats, receptions, commencement, and dinners hosted by the School, functions for dignitaries, routine business luncheons, and dinners and some professional entertaining.5%Works with the Dean's Executive Associate to coordinate Executive leadership evaluations on behalf of the Dean assigned to Sr. Associate Dean.5%Other administrative duties as assigned.prepare and edit correspondence, communications, presentations and other documentsdesign and maintain databasesfile and retrieve documents and reference materialsconduct research, collect and analyze data to prepare reports and documentsarrange and maintain executives' schedules, appointments and travel arrangementsarrange and co-ordinate meetings and eventsrecord, transcribe and distribute minutes of meetingsmonitor, screen, respond to and distribute incoming communicationsanswer and manage incoming callsreceive and interact with incoming visitorsliaise with internal staff at all levelsinteract with external clientsco-ordinate project-based workreview operating practices and implement improvements where necessary25% 100%

Job Description: Administrative Assistant - Nashville, TNLocation: Nashville, TNOverview:We are seeking an organized and proactive Administrative Assistant to provide comprehensive support to the Behavioral Health Services President and Medical Director. You will play a key role in coordinating communication, and maintaining a streamlined office environment, contributing directly to the success of the department.Responsibilities:Executive Support:Manage calendars and schedules, coordinating meetings and appointments.Compose correspondence and prepare reports for executives.Handle phone calls and inquiries, acting as a point of contact for the department.Liaise with other departments and external stakeholders.Office Management:Develop and implement efficient office procedures and processes.Maintain accurate records and filing systems, including digital and physical documents.Order and manage office supplies and equipment.Coordinate travel arrangements and event logistics.Project Support:Assist with training, and team meetings.Provide reporting and MOR preparation support to the Senior Leadership team.Support interview processes and candidate onboarding.Communication and Collaboration:Represent the Service Line President and BHS Senior Leadership team professionally.Act as a liaison between BHS Senior Leadership, Division Vice Presidents, and Market Leaders.Maintain clear and effective communication with all team members.Additional Duties:Assist with editing and maintaining BHS-related materials.Support the field team with daily needs.Attend meetings and take notes as required.Participate in professional development opportunities.Qualifications:Bachelor's degree in Business Administration or a related field, or equivalent experience.Strong organizational, communication, and interpersonal skills.Excellent written and verbal communication skills across all levels.Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio).

Title: Administrative Assistant Location: 665 Mainstream Drive, 2nd floor Nashville, TN 37243Duration: 4+ MonthsSummary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years...

IDR is seeking an Administrative Assistant to join one of our top government clients in Nashville, TN. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, apply now!Position Overview for the Administrative Assistant:Routinely acts as liaison between executive's offices, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups.Attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the departments, citizens, and employees, as requiredAttends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.Assigns, trains, supervises, and evaluates assigned clerical and other staff and their workMakes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.Makes travel arrangements; keeps expense accounts; orders office supplies as needed.Operates standard office machines and equipment as necessary.Qualifications of the Administrative Assistant:Bachelors Degree2+ years of experience in Clerical/Administrative Assistant workExperience with Microsoft OfficeExperience working for a healthcare organizationWhat's in it for you?Competitive compensation packageFull Benefits; Medical, Vision, Dental, and more!Opportunity to get in with an industry leading organizationClose-knit and team-oriented cultureWhy IDR?20+ Years of Proven Industry Experience in 4 major marketsEmployee Stock Ownership ProgramDedicated Engagement Manager who is committed to you and your successMedical, Dental, Vision, and Life InsuranceClearlyRated's Best of Staffing® Client and Talent Award winner 11 years in a row

Job Title: Administrative AssistantContractLocation: Nashville, TN 37201Must Haves: Bachelor's degree2+ years' admin experiencePreferred: Experience with scheduling and event organizationJob Summary/Description: We are seeking a dynamic Events Coordinator/Administrative Assistant to orchestrate seamless scheduling and event management, ensuring participant satisfaction while driving business objectives. This multifaceted role encompasses administrative duties such as managing correspondence, fielding calls, and assisting with office tasks. The ideal candidate will possess exceptional software proficiency, adept internet research skills, and excellent communication abilities.Responsibilities:Thoroughly understand event requirements and meticulously oversee execution to ensure compliance with standards.Manage calendars and coordinate meetings effectively.Plan events, demonstrating fiscal responsibility and time management prowess.Craft and disseminate emails, memos, and other forms of correspondence.Aid in the preparation of routine reports.Maintain and update event/conference center policies and procedures.Supervise event proceedings, swiftly resolving any issues that arise.Provide general clerical support as required.Flexibly assist across various areas of Facilities as needed.Deliver superior customer service with a warm, cooperative demeanor.Serve as the primary liaison for internal and external stakeholders.Extend hospitality to visitors and offer general support.We are looking for a proactive individual with exceptional organizational skills and a passion for creating memorable experiences. If you thrive in a fast-paced environment and excel in both administrative and event management tasks, we encourage you to apply.