Administrative Salary in Massachusetts, USA

Description - ExternalActing under the direction of the Director of Operations for the Clinical Laboratories, Technical Directors, and Medical Directors performs various secretarial duties and provides administrative support for the Lab Administration and laboratories within the Clinical Laboratories.Qualifications - ExternalLevel of education required:• Minimum of a high school diploma or GED.Work experience required:• Minimum two years applicable work experience required.• Some additional training in office systems or other post high school education preferred.EEO StatementBrigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.Internal DescriptionDescription - InternalActing under the direction of the Director of Operations for the Clinical Laboratories, Technical Directors, and Medical Directors performs various secretarial duties and provides administrative support for the Lab Administration and laboratories within the Clinical Laboratories.Qualifications - InternalLevel of education required:• Minimum of a high school diploma or GED.Work experience required:• Minimum two years applicable work experience required.• Some additional training in office systems or other post high school education preferred.Qualifications Description - ExternalActing under the direction of the Director of Operations for the Clinical Laboratories, Technical Directors, and Medical Directors performs various secretarial duties and provides administrative support for the Lab Administration and laboratories within the Clinical Laboratories.Qualifications - ExternalLevel of education required:• Minimum of a high school diploma or GED.Work experience required:• Minimum two years applicable work experience required.• Some additional training in office systems or other post high school education preferred.EEO StatementBrigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.Internal DescriptionDescription - InternalActing under the direction of the Director of Operations for the Clinical Laboratories, Technical Directors, and Medical Directors performs various secretarial duties and provides administrative support for the Lab Administration and laboratories within the Clinical Laboratories.Qualifications - InternalLevel of education required:• Minimum of a high school diploma or GED.Work experience required:• Minimum two years applicable work experience required.• Some additional training in office systems or other post high school education preferred.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

The Administrative Assistant will provide support for Drs. Kuchroo, Anderson, and Hemberg (head PIs of Kuchroo Lab, Anderson Lab, and Hemberg Lab) in the Department of Neurology. The Admin Assistant will work under the supervision of the Program Manager to Dr. Kuchroo.Qualifications PRINCIPAL DUTIES AND RESPONSIBILITIES:SCHEDULING1. Work closely with the PIs to handle their business calendars. This will include coordinating recurring group meetings both on- and off-site, including securing transportation, room locations and catering, as required. Will also organize trans-continental meetings either via phone or videoconference.2. Coordinate domestic and international travel arrangements for the PIs, including flights, hotel and ground transportation, and associated visa paperwork. Process and track travel expenses and invoices.3. Coordinate arrangements for visiting speakers and prospective candidates. This includes greeting/escorting candidates, arranging travel, hotel and meal accommodations, as well as expense reimbursement. Coordinate on-site arrangements for conferences/meetings as directed. EVENTS4. Participates in organizing symposia, workshops, and special events as required: venues/conference rooms booking, registration, catering, print out of agendas, hotels booking and transportation for speakers, processing honoraria and event expenses, invoices from vendors etc.OFFICE SUPPORT5. Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail and distribute/respond as appropriate.6. Track all invoice activity, including generating purchase orders and following up on unpaid invoices.7. General administrative duties for laboratory members will include preparing FedEx shipments, ordering office supplies, maintaining computer hardware/software inventory, including purchasing upgrades for both as required.8. Asist Sr. Project Manager and Finance Manager with general requests.9. Organize, maintain and develop office files, directories, listings (may include grants, manuscripts, reprints of journal articles, CVs, biosketches, photographs, protocols, office forms, research information, etc.) as necessary for the operation of the offices. 10. Track and facilitate timely preparations and scheduling of Annual Career Conferences and Annual Performance Appraisals for faculty and staff of Kuchroo/Anderson/Hemberg labs.11. Coordinates with the Program Manager and NRSA (Department of Neurology) paperwork for hiring, promotions, visa, onboarding processes for new employees, faculty, research fellows, and trainees.12. Maintain up to date records on bench and desk assignments.13. Assists with MTAs submissions.14. Keep track and maintain timely updates for the PIs interaction with industry files, prepares files for COI submissions.GRANTS, PUBLICATIONS15. Work closely with the Program Manager to prepare grants applications, including research descriptions, updating biosketches and other support. Will assist in coordinating the internal approval process for grant applications.16. Assists with annual, interim, and final progress reports.17. Keep track and work on publications compliance.WEBSITES, SOCIAL MEDIA18. Keep the websites up to date under the direction of the Project Manager and Program Manager.19. Manages labs' twitters, LinkedIn and other media presence. OTHER20. Serve as back up to the Program Manager, as well as other administrative team members, as required.21. Other duties and special projects as assigned.QUALIFICATIONS:• HS Diploma/GED or Bachelor's degree.• Minimum 2 years of comparable level administrative support experience required.SKILLS/ABILITIES/COMPETENCIES REQUIRED:• Proficiency in Microsoft Office Software packages.• Good writing skills including knowledge of grammar as well as spelling and punctuation• Ability to prioritize in order to meet deadlines• Excellent organization, communication and interpersonal skills• Experience with computers and word-processing software• Ability to carry out responsibilities accurately and independently• Mature and professional manner, discretion and confidentiality a mustEEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

The Healey & AMG Center for ALS at Mass General unites the world's leading experts to revolutionize how treatments are developed for people with amyotrophic lateral sclerosis (ALS). The Healey & AMG Center supports and accelerates groundbreaking, innovative global clinical trials for the 30,000 people in the U.S. and over 500,000 people worldwide who are affected by ALS. The Healey & AMG Center is comprised of a diverse group of researchers, clinicians, project managers, and information technologists at Massachusetts General Hospital, working with collaborators around the globe to find novel therapies for people with ALS. Clinical research is the only way to develop new therapies for the treatment of ALS which is one of the strategic initiatives at the core of the Healey & AMG Center for ALS and the Neurological Clinical Research Institute (NCRI).Under the supervision of the Office Manager of Healey & AMG Center & NCRI, the Administrative Coordinator will act as the "information hub" for the Healey & AMG Center for ALS. The Administrative Coordinator will develop and assemble Healey & AMG Center information and effectively communicate with the research community. The coordinator is responsible for coordinating the planning, management, and implementation of special events and collaboration on marketing projects and communications initiatives, including collateral design, website, electronic communication, social media, etc. The Administrative Coordinator will provide administrative support for ALS Finding a Cure (ALSFAC) including their Science Advisor Board and Executive Committee). The position requires a high degree of flexibility, the ability to prioritize tasks, independence, and willingness to participate in multiple activities and provide support by working with the team. PRINCIPAL DUTIES AND RESPONSIBILITIES:Relevant activities include, but are not limited to the following:Administrative:• Maintains calendar and calendar items for Healey & AMG Centero Schedules meetings, phone calls, and video conferenceso Organize, plan and notify staff about meetings and appointmentso Use independent judgment in setting priorities and proposing alternatives to meetingso Resolve conflicts and prioritize meetings by calling calendar issues to staff's attention in advance of deadlineo Send out timely notification of scheduled meetingso Interact with other administrative assistants internally and externally to the MGH to coordinate meetings and identify and share best practiceso Plan for meeting sites and nourishment as directed by MGH guidelines and attend to other details as directed• Maintain daily appointment calendars for the Sr. Director and Co-Director of NCRIo Arrange and schedule meetings, interviews, and appointments to include coordination with external organizations. o Organizes, schedules, and reserves conference rooms for meetings. o Send out timely notification of scheduled meetings; plan for meeting site, prepare agenda, set up/reserve A/V equipment for presentations, and coordinate with catering as needed.• Collaborate with departmental leadership to evaluate, develop, and implement various administrative systems and procedures designed to maximize the secretarial workflow, thereby creating efficiencies• Provides administrative assistance for the annual ALS Scholars in Therapeutics awardo Arrange board committee & review meetingo Manages applicant communicationso Prepares and manages files and applicationso ArrangesIndustry Educational Series meetings for Scholars with leading Pharmaceutical executives throughout program.• Provides administrative support to ALS Finding a Cureo Arrange meetings, conference space, and lodging for travelo Coordinates social media communicationo On-site meeting support as needed• Presides on the Engagement Committee on behalf of Sr. Director of Healey & AMG Center and supports events as needed (expenses, approval forms, etc)• Provides administrative assistance for employment search committeeso Prepares and manages files and applicationso Arranges interviews o Manages applicant communicationso Follows HMS institutional-level hiring guidelines including but not limited to applicant tracking and reporting• Provides administrative assistance for annual institutional awardso Arrange board committee & review meetingo Manages applicant communicationso Prepares and manages files and applicationso Administers award payments to winnerso Works with vendors for the production and shipment of physically engraved award• Healey Center Philanthropyo Manages appreciation letters to donors for all Neurology and Healey & AMG Center donations received for departmental chair o Arrange occasional in-person meetings with donors and support on-site visits • Assist with the training of new administrative staff members including, but not limited to:o Reviewing MGB, MGH, and NCRI resources o Reviewing job-specific MGB, MGH, and NCRI best practiceso Reviewing relevant internal and external software platforms and other resourceso Guide troubleshooting issues as they arise• Provide support for, and share assignments with, other Healey & AMG Center and NCRI Staff Assistants as required • Provide backup coverage for the front desk as necessary. Cross-covers for other staff members for breaks, lunches, vacations, etc. and during variations in workflow as needed/requested (including staff support to the Director of Healey Center) • Maintain updated physician CVs• Assists with the renewal of annual physician memberships and medical licenses, as well as file management of aforementioned documents• Prepare and process invoices and reimbursements, including employee business expense reimbursements, check requests, and purchase orders in accordance with MGB purchasing policies and procedures. Keep appropriate files to ensure all expenses submitted are paid/processed by Accounts Payable timely and accurate.• Maintains Healey & AMG Center Project and tasks lists, and related documents as assigned.• Manages Healey & AMG Center for ALS inbox, acting as operator for all incoming emails directing them to the best ALS patient resources, or redirecting to departments/persons best suited to handle inquiries/financial invoicing, Pharmaceutical Applications for Platform Regimens, data requests, therapeutic studies, etc.• Orders special equipment, office supplies, customized materials, computer/software, and accessories on an ad hoc basis.• Coordinates, types, proofreads, and edits letters, memos, meeting minutes, reports, manuscripts, correspondence, grant proposals, protocols, CVs, and other related documents at the highest level of proficiency.• Organizes materials for presentations; retrieves articles from libraries or online sources as requested.Arrange for the needs of outside visitors as requested.Prepares and processes purchase orders as needed; maintains an inventory of suppliesPerforms photocopying, faxing, and filing as required.• Reviews mail (including email), answers when appropriate, and/or forwards to appropriate persons. • Troubleshoots routine/non-routine problems and takes measures to correct/handle issues.• Supports NCRI Directors as needed• All other duties as assignedEvent and Meeting Coordination:• Coordination of Healey and AMG Center-hosted events o These include in-person and virtual regular meetings, special seminars, committee meetings, an annual retreat, scientific symposiums, industry workshops, and various other activities. o Responsibilities include budget planning, preparation of materials, advertising, accommodations, transportation, registration, dining and audio-visual requirements, and arranging visitor schedules. The coordinator will research and negotiate with venues, hotels, and other vendors as needed. o Oversee all financial aspects (i.e., budget oversight, managing travel reimbursement, etc) in collaboration with the Sr Director of Healey & AMG Center, Grant Administrator, and Principal Investigators with the NCRI§ Maintain financial records/documentation for reconciliation of "MyWallet" expenses§ Obtain appropriate approval for events§ Manage invoicing and post-event billing with venues§ Ad hoc assistance with travel reimbursements for both NCRI employees and non-employee affiliates o Assisting with the development of agendas and meeting materials (name badges, registration materials, handouts, slide presentations, etc)o Managing on-site registration, audiovisual requirements/needs, and any venue or travel-related issues as they arise o Preparing, finalizing, and distributing meeting minutes to all attendees• Responsible for maintaining current contact lists and reference materialsCommunications:Assists with communicating changes to website layout and design with MarketingProvides communications support and expertise across the Healey & AMG Center using excellent writing skills Maintains an electronic library of communications-related materials, including graphics, logos, templates, photos, and PowerPoint slides and presentations• Provides videoconference support for all Healey & AMG Center activities and training for other administrative staff on use of equipment and services.Monitors the Healey & AMG Center social media account(s)Qualifications SKILLS & COMPETENCIES:• A professional, creative, innovative college graduate with bachelor's degree in science, business, communications, or related field• Excellent organizational, and oral and written communication skills required• Demonstrated ability to work independently and as part of a team• An outcome focused, self-starter experienced at working with fundraising, healthcare or non-for-profit entity• Event planning experience a must• Familiarity with social media: Facebook, Twitter, LinkedIn • Proficient with Microsoft Office, including Power Point, Excel, and Word. InDesign, Illustrator, Constant Contact experience a plus• Website design and management also a plus• Ability to work well under deadlineEEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Manage day-to-day administrative tasks, including answering phones, managing emails, and handling correspondence.Coordinate meetings, appointments, and conference calls, ensuring all arrangements are made efficiently.Assist with the preparation of documents, presentations, and reports, maintaining a high level of accuracy and professionalism.Maintain office supplies inventory by checking stock levels and anticipating needs, placing orders as necessary.Assist with data entry, file management, and record-keeping, ensuring information is organized and readily accessible.Provide support for special projects and initiatives as assigned by management, demonstrating flexibility and adaptability.Uphold confidentiality and discretion in handling sensitive information and documents.Collaborate effectively with colleagues and team members to ensure seamless operations within the office.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Bachelor's degree preferred, or equivalent combination of education and experience.Prior administrative experience in a corporate setting, preferably within the finance or investment industry.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Excellent communication skills, both written and verbal, with a keen attention to detail.Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.Demonstrated ability to work independently with minimal supervision, while also contributing as a proactive team member.Professional demeanor and positive attitude, with a commitment to delivering exceptional service.Flexibility to adapt to changing priorities and willingness to take on new challenges.

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.This role serves as the main support for a multifunctional service hotline (One-Call), effectively handling incoming calls and coordinating Technician deployments to address hospital needs. It necessitates strong organizational skills, the capability to thrive in a diverse and fast-paced environment, and the ability to independently manage and prioritize tasks to align with staff goals and objectives. Providing exceptional service and customer care to all callers is paramount.PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.• Efficiently manage a high volume of incoming calls, averaging 300 calls per day, with expedience and courtesy using prescribed protocols.• Demonstrate clear communication skills by providing accurate information, answering questions, and triaging calls to on-site and off-site locations based on caller needs.• Take ownership of callers' needs, striving to handle requests without transfers whenever possible, and providing personalized service to each caller.• Respond promptly to requests to page staff members and manage paging status changes as required.• Maintain composure, professionalism, and positivity when interacting with callers, including in difficult situations, by focusing on solutions and demonstrating empathy.• Seamlessly multitask and navigate between multiple screens to manage call dispatch activities effectively.• Ensure accurate and consistent data entry across multiple systems to facilitate analysis of call data and departmental operations improvement.• Prioritize and organize workload to ensure consistent and timely support of the call dispatch center.• Recognize and escalate unusual or difficult problems with callers, telephones, paging systems, or answering services to the manager.Administrative Responsibilities:• Manage a diverse range of routine secretarial and administrative tasks with a focus on maintaining confidentiality within the department and among staff.• Coordinate appointments and maintain the department's front office to ensure a professional appearance.• Ensure the proper functioning of department electronics, such as printers, and coordinate with other department staff to maintain presentable appearances across all department locations.• Prepare and distribute meeting and committee agendas and minutes efficiently.• Prepare various documents, including open and regular purchase orders, personnel forms, and other administrative forms, utilizing word processing software to proofread, correct errors, and format documents accurately.• Maintain organized copies of documents and materials to facilitate easy retrieval as needed.• Provide support for secretarial, clerical, and materials management functions during staff absences, and offer backup support during busy periods as directed.• Serve as a liaison between the department and other hospital departments or external vendors.Other Responsibilities:• Act as a primary point of contact and liaison for other hospital departments or external vendors.• Undertake any additional duties, special projects, or department-specific tasks as assigned and appropriate for this role.• Special Projects:• Contribute to the achievement of departmental goals by undertaking additional administrative duties or special projects as required or directed.Qualifications QUALIFICATIONS: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)• High school diploma required.• Completion of a secretarial science program or an associate's degree preferred.• Prior experience in phone-based customer service and/or call center roles is encouraged; experience in a hospital or medical environment is preferred.• Familiarity with medical terminology is advantageous.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)• Proficient phone skills: Ability to operate phone systems effectively, including answering and screening calls, placing callers on hold, and providing relevant information.• Strong verbal communication skills: Capable of interpreting information accurately, responding to routine inquiries professionally, and communicating clearly, courteously, and concisely.• Excellent writing skills: Able to correspond clearly and effectively in writing, accurately record messages, and demonstrate proficiency in spelling and grammar.• Proficiency in basic PC computer skills: Skilled in using word processing, spreadsheet, and database applications, with experience in Microsoft Office.• Demonstrated critical thinking and problem-solving abilities, with sound judgment.• Ability to collaborate effectively with individuals at all organizational levels.• Highly organized, capable of prioritizing tasks and meeting deadlines.• Basic understanding and use of medical terminology.• Commitment to maintaining confidentiality and handling sensitive information appropriately.• Upholds a professional demeanor, both personally and representing the hospital.Ability to work independently and perform routine department procedures without direct supervision.WORKING CONDITIONS: Describe the conditions in which the work is performed.• Pleasant, courteous, and professional working environment requiring a professional demeanor and appearance.• Office environment characterized by high activity levels and frequent deadlines.• The role primarily involves phone-based customer support and coordination, comprising 80-90% of job responsibilities.• Expected to adhere to assigned phone shifts, as directed by the supervisor, with minimal time away from the desk.This position may offer a hybrid schedule, allowing for a combination of remote and in-office work, subject to supervisor approval and departmental policies.HOSPITAL WIDE RESPONSIBILITIES: These are required of all staff, regardless of position. Do not remove these standards.Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.

Provides comprehensive administrative support services to Principal Investigator and requiring a high degree of independent initiative and judgment.PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.1. Screens the PI's mail, prepares letters in response to inquiries (per discussion with PI, if necessary) and / or prepares agenda for PI regarding things to be addressed. Communicates information to PI when out of town.2. Coordinate daily calendars, including travel and flight arrangements.3. Maintains and updates reference manager database and incorporates reference citation and reference list in manuscripts.4. Answer telephone, screen calls, take messages. 5. Assists in preparing grants application for PI.6. Organize files and scientific journals in the PI's office.7. Performs a variety of copying in-house.8. Performs routine administrative duties as required by the supervisor.9. All other duties as assigned.Qualifications Level of education required:• Bachelor's DegreeWork experience required:• Minimum one year applicable work experience required.• Some additional training in office systems or other post high school education preferred.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Overview The Administrative Coordinator provides administrative support for the Clinical, Behavioral & Outcomes Research and Pediatric Research areas. In the Clinical Research Center (CRC), the Administrative Coordinator is responsible for providing administrative support to the Senior Investigator of Clinical, Behavioral & Outcomes Research, the CRC Nurse Manager and Manager of Administrative Services. In addition, may be responsible for supporting additional Investigators and/or Sections as assigned. Supports efforts to keep the lab and CRC activities functioning smoothly - must be familiar with a variety of concepts, practices and procedures relying on past experience and judgment to plan, accomplish and successfully perform complicated tasks independently, with minimal supervision. You must be able to handle many requests on your own, prioritize activities, and be capable of handling multiple projects simultaneously. For Pediatric Research, provides administrative support to Dr. Laffel and other members of the Pediatric staff. The Administrative Coordinator works collaboratively with other support staff, maintains office operations, communications, database records, budgets, invoices, and files. Provides administrative coordination for pediatric education programs for school nurses and caregivers. Supports efforts to keep all Pediatric activities functioning smoothly. At the current time, this position has a schedule of 4 days on-site and 1 day remote per week (if desired). As a health care organization, we have the responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. We require that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Responsibilities Administrative Management for the CRC Work closely with the CRC Nurse Manager, Section Heads, and Administrative Services Manager to assure the administrative components of the department run smoothly. Provide routine and more complex administrative support such as: directing phone calls and faxes, coordinating maintenance of office machines, taking and distributing meeting minutes, scheduling, etc. Facilitate the monthly CRC billing process by running reports from the scheduling system and working with study teams to assure accuracy of the data before submitting to the Office of Sponsored Research for chargebacks. Handle inventory and place orders through various vendors for CRC lab supplies, office supplies, and study teams as necessary. Communicate and follow up with vendors to obtain quotes for special items, and track POs when needed. Monitor patient food supplies and place orders via Instacart or BIDMC catering. Act as the point person for communication between our DXA Technician at BIDMC and study teams at Joslin to coordinate scheduling for patient scans. Schedule and assist with coordinating the CRC Investigators Meetings every other month. Other duties as assigned. Administrative Management for Pediatric Research Provide administrative support for Dr. Laffel, including: managing Dr. Laffel's schedule and calendar, making travel arrangements and compiling documents needed for on-site and off-site meetings, managing expense reimbursements, transcribing dictations, keeping accurate and updated files, composing letters, and helping with other department materials as appropriate. Maintain department personnel files for all pediatric research personnel. Provide onboarding orientation and schedule necessary trainings for new personnel. Assist with paperwork for staff privileges for new and current staff. Act as primary contact for visiting physicians and scholars and assist with creation and management of visiting schedule and other administrative needs. Provide other administrative support as needed, including: making travel arrangements and submitting expense reimbursements for pediatric research personnel, ordering supplies, scheduling and reserving rooms for meetings, maintaining current information for pediatric research cost centers, facilitating external requests for permission to use pediatric research surveys, and assisting with preparation of grant proposals, reports, manuscripts, and presentations. Provide administrative coordination for pediatric education programs for school nurses and caregivers, including program advertisements, attendee registration and payments, catering, budgeting, program materials, educational grant applications, re-application to the American Nurses Association Massachusetts every 2 years for approval to provide continuing education credits, and vendor display opportunities. Other duties as assigned. General Administrative Management for Research Work with the Administrative Services Manager and the admin team to organize special events and meetings as needed. Other duties as assigned. Qualifications Bachelor's degree or equivalent work experience preferred Prior administrative experience in a research or academic setting (strongly preferred) Minimum 2 years of office experience - preferably in a health care setting Computer literacy including proficiency with Microsoft Office Suite: to compose memos or correspondence, assist in the preparation of presentations, track budgets, prepare grant(s), IRB and FDA applications, patient communications, and maintain study-related records. Strong organizational and communication skills (communicate clearly and effectively via verbal and written instruction). Attention to detail and ability to concentrate on multiple tasks Ability to prioritize responsibilities - through completion. Ability to work independently and with others in the lab - to interact respectfully with other employees, professional staff and/or external contacts. Ability to follow general instructions and procedures, as provided.

RESPONSIBILITIES:Kforce has a client that is seeking an Administrative Assistant in Boston, MA to join their team. This client is a small real estate company that is currently growing. They have a strong work/life balance and a great environment. Responsibilities: Provide high-level administrative support and assistance to the CFO Maintain and manage client materials, including data, communication notes, and contracts Assist CFO with administrative tasks and communications Correspond with clients, vendors, and colleagues Oversee office organization and complete daily office tasks, including ordering and maintaining inventory of both office and kitchen supplies, and planning weekly company lunches Proactively support ongoing firm projects Assist in planning company events Provide hands-on support to selected company-wide initiatives Arrange travel/meetings logistics Flexibility to arrive early/stay late as needed for meetings or deliveries Perform additional duties as assignedREQUIREMENTS: Bachelor's degree (preferred) 3+ years of relevant administrative support experience Excellent interpersonal and communication skills Excellent organizational skills and attention to detail Ability to manage time effectively and meet deadlines in a fast-paced environment Strong competency within Microsoft Office suite, & Zoom Take a positive and solutions-oriented approach to work The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future. We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave. Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

What does an Administrative Assistant II do? The Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic and network development. This individual will require a high degree of organization and the ability to prioritize assignments and will be required to use a high level of judgment and discretion in dealing with confidential and sensitive matters.Schedule: OnsiteThe individual can expect to work 100% onsite.Benefits: • Full benefits: Medical, Dental, Vision, 403b retirement and match, Pension, STD, LTD• PTO - 29 days per year• Weekly pay• Discounted MBTA pass• Education ReimbursementWhat does a day look like in this role? Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages.Coordinate calendar and schedules including coordinate calendars for several managers or coordinates events for department.Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material.Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process.Perform transcription of dictated physician notes.Assist with training and orienting staff as needed.Provide cross coverage as needed.Assist with special projects as directed.Follow HIPAA guidelines for the management of patient privacy and confidentiality.Other duties, as assigned.Interactions/Interpersonal Skills:Knowledge of practice operations and standards.Understanding of procedures including filing, copying, scanning, printing, and faxing.Ability to use phone system and handle more complex calls and give more detailed information.Ability to interpret information as appropriate, answer more complex questions in the most professional manner and communicate in a professional, courteous, clear, and concise manner.Ability to manage work processes in a neat and orderly way and to sort and alphabetize. Ability to manage multiple tasks effectively, follow established protocols, and work within systems.Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo, or interoffice note) and to take complete and accurate messages. May respond directly on behalf of manager/provider without direction or instruction.Ability to type and enter data effectively and at a more advanced level.Intermediate level computer skills including the ability to use word processing, spreadsheet, database, and presentation applications.Intermediate understanding and use of medical terminology.Intermediate comprehension of billing and fiscal information.Knowledgeable and compliant with all hospital, State and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA.Qualifications What we need from you: Minimum of a high school diploma or GED.Minimum two years applicable work experience required.Some additional training in office systems or other post high school education preferred.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Our client, a nonprofit in Waltham, is seeking a temporary Administrative Assistant to assist the HR team for a project. This candidate requires strong attention to detail, the ability to handle confidential information appropriately, and some experience scanning documents. This role is Monday through Friday 9 am to 5 pm and is paying $22/hour. The team is looking for something start as soon as possible and will last about 1 month or until the project is completed. Qualified candidates are encouraged to apply.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)