Administrative Salary in Knoxville, TN

DescriptionADMINISTRATIVE PROGRAM SPECIALISTUndergraduate Programs Office - Haslam College of BusinessRegular Full-Time, Market Range 6The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for a Administrative Program Specialist (Full-time, Non-exempt) in the Undergraduate Program Office. Reporting to the Executive Director, the Administrative Program Specialist will be responsible for the creation and maintenance of the timetable of classes and management of classroom assignments in the Haslam College of Business. The position ensures the efficient scheduling of academic courses and activities to meet the college's objectives and the needs of students, faculty, and staff.QualificationsResponsibilities:Timetable of ClassesCollaborate with academic departments, department leadership and faculty, and administrative staff to gather course schedules and enrollment projections to ensure accurate and efficient timetable creation.Serve as a liaison with Registrar's Office on timetable process, workflows, and submission deadlines.Maintain accurate records of course schedules, room assignments, faculty availability, and any changes or updates made to the timetable.Provide timely communication to relevant stakeholders regarding timetable changes, updates, or conflicts, ensuring transparency and clarity.Address conflicts or challenges related to scheduling by proposing viable solutions that align with academic and resource constraints.Classroom SchedulingCoordinate and allocate available classrooms, lecture halls, and specialized spaces for academic courses, exams, seminars, and other related activities within the Haslam College of BusinessUtilize scheduling software and tools to efficiently assign rooms based on course requirements, class sizes, faculty preferences, and technological needs.Collaborate closely with academic departments, faculty members, and administrative staff to gather scheduling requests, preferences, and constraints, ensuring accurate and optimal classroom assignments.Maintain detailed records of room assignments, changes, and updates to facilitate transparency and accuracy in scheduling.Enrollment ManagementCollaborate with directors and academic advisors to monitor course enrollments and business course waitlists. Assist with registration process when additional seats and/or sections are made available.Organize business class prerequisite checks at the end of each academic term. Make appropriate decisions to drop courses for students who do not satisfactorily complete course prerequisites.Special Projects & Other DutiesAttend unit and college meetingsAssist with planning and implementation of eventsParticipate in professional development activitiesSupport initiatives and special projects as neededQualifications:Required Qualifications and Experience:High school diploma and five years of relevant experience, or Bachelor's degree and two years of relevant experience, or Master's degreePrevious experience within an academic settingDesired Qualifications and Experience:Previous experience in timetable creation and schedulingKnowledge, Skills and Abilities:Required:Strong organizational skills with attention to detailStrong analytical and problem-solving skillsAbility to work under pressure, prioritize tasks, and meet deadlinesExcellent communication and interpersonal abilities to collaborate effectively with diverse stakeholdersProficiency in technology, systems, and tools related to course scheduling and student information (such as Banner, 25Live, Microsoft Excel, etc.)Knowledge of and adherence to FERPA regulationsApplication Process:The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with DisabilitiesAct of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865)974-2498 (V/TTY available) or 974-2440. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Hcb Undergrad ProgramSchedule: Full-timeJob Posting: Feb 14, 2024, 3:35:46 PM

DescriptionAdministrative Associate - Division of Access and EngagementNon-exempt The University of Tennessee-Knoxville Assessment, Culture and Education unit within the Division of Access and Engagement is seeking an experienced professional for our Administrative Associate II position. This is an exciting opportunity to support efforts that affect the campus, contributing in meaningful ways to the diversity and intercultural goals of the University. About the PositionThis position provides a key support role in a fast-paced environment for the general support of the Division of Access and Engagement (DAE), more specifically, the Assessment Culture and Education (ACE). This professional works directly with the ACE's initiatives, and events.  This professional assists with providing information and guidance to students, faculty, staff, or community members who might have general questions or be attending ACE's initiatives, services, and events. Reporting directly to the Associate Vice Chancellor for ACE, this position provides high-level administrative support, acts as the first point of contact for the Assessment Culture and Education and will handle all matters related to assessment inquiries, scheduling events and meetings, oversees registration processes, assists with initiative materials, and assists with effective modes on communication for internal UT groups/units and external partnerships. They will also manage the office's communications by assisting with presentation, maintaining and updating websites where needed, and generating reports, as needed.QualificationsJob Duties·         Administrative Supporto    Maintains calendar, coordinates and supports travel for Associate Vice Chancellor (AVC), Executive Director (ED) & the Director of Communications (DC).o    Manage the monthly p-card and travel card reconciliation process for the ACE team. o    Provides front-desk services, greeting guests and answering questions from faculty, staff, students, and other visitors to the office, as needed. o    Updates and maintains departmental mailing list and organizes mailings for major events and serves as one of the Division's parking liaisons. o    Assists with the formatting and generation of reports and with gathering information when requested. Generates presentations and data analytics as requested. o    Generates letters for the AVC, ED, and DC. Sends communications to faculty, staff, students, and community partners, as requested.  o    Serve as the primary administrator of the Division-Wide (Internal) DAE events calendar. Other duties as assigned by the AVC.·         Event Schedulingo    Maintains the AVC, ED, and DC's calendars and registration processes related to events, including but not limited to information on DAE & ACE initiatives, seminars, workshops, and events. o    Books facilities for meetings, order food and beverages for meetings and events, on campus and in the community. Communicates with key stakeholders for the planning of campus and on-site activities and other initiatives.  o    Assist with the coordination of all aspects of ACE initiatives including program advertising, application processes, coordination of applicable logistics.o    Monitors other campus-wide events to seek ways to collaborate and partner and avoid overlaps. The position will submit scheduling requests in Ad Astra. o    Provides scheduling information to faculty, staff, and students who are interested in ACE initiatives. o    Ensures that ACE events are submitted to the campus events website for public viewing.·         Budget Supporto    Maintain an accurate and current account of budgets for our unit. o    Assist unit leaders with budget request, budget reports, budget analysis, and budget forecasting. o    Process invoices and payments in a timely manner. Required Qualifications·         High School Diploma·         Minimum three years of relevant professional experience ·         Experience functioning in a dynamic environment.Preferred Qualifications·         Knowledge/experience working with college faculty, staff, and students·         Experience working with budgetsRequired Knowledge, Skills and Abilities·         Ability to multi-task and work independently in a dynamic environment ·         Excellent oral and written communication skills with the ability to communicate and interact effectively with students, faculty, staff, administrators, and community members·         Excellent grammar and proofreading skills·         Excellent organizational and problem solving skills·         Experience in dealing with a wide-range of people in a polite and professional manner·         Knowledge and use of databases, proficient with Microsoft Office software including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat ·         Detailed oriented·         Ability to maintain confidentiality ·         Capable of working individually and in a team environment·         High level of personal initiativeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Vice Chancellor Access & EngagementSchedule: Full-timeJob Posting: Mar 19, 2024, 3:51:21 PM

DescriptionAdministrative Assistant (Administrative Associate 2 – MR03)College of Nursing – Vine Clinic Health CenterUniversity of Tennessee at KnoxvilleThis part time position (Monday – Friday, 5 hours per day, 8am – 1pm) provides administrative and clerical support to the Vine School Health Center Nurse Practitioners, Nurses, Social Workers, and students by organizing tasks and information, preparing documents, completing referrals and billing among other clerical duties.Duties and Responsibilities:Answering phones and greeting patients; coordination of daily appointments- scheduling new ones and managing existing ones, assisting with referrals to specialists and follow-up; managing patient records including scanning and faxing; immunization compliance/record support; receptionist duties (front desk organization, maintaining clinic documents, coordinating deliveries in/out of the clinic, etc.); finance and insurance clerical duties including obtaining pre-certifications for procedures and assisting with weekly billing; managing medical records requests.;The ideal candidate will possess the following:Skills to manage electronic health record and practice management system, financial transactions, Microsoft applications, and other applications necessary to perform job functionsSkills to multi-task, be detail-oriented, and easily prioritize duties each dayAbility to organize and problem solve administrative tasks and office responsibilitiesAbility to communicate with staff and practitioners and to appropriately direct patient callsCustomer service skills to interact with staff, faculty, and patient’s in a professional, sensitive, and confidential mannerAbility to adapt in high pressure situations and still maintain courtesy and professionalismQualificationsMinimum Qualifications: Requires a high school diploma or GEDPreferred Qualifications: Associates’ degree; experience in a healthcare field in a similar position.Computer skills and knowledge of electronic health records.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: College Of NursingSchedule: Part-timeJob Posting: Mar 19, 2024, 12:25:43 PM

DescriptionRECEPTIONIST, MR 03 (15-20 hours per week)The Min H. Kao Department of Electrical Engineering and Computer Science (EECS) at the University of Tennessee, Knoxville, invites applications for a part-time Administrative Associate I / Receptionist. Reporting to the Administrative Associate II / Front Office Manager, the purpose of this position is to provide administrative support/serve as receptionist for the Department of Electrical Engineering and Computer Science. The position also provides backup to other administrative personnel in the front office and assists in supporting the Department Head, Chief of Staff, and Business Managers in clerical tasks.ResponsibilitiesFront Desk Administration:Coordinate and manage Business Office Mail.Check in visitors for scheduled appointments.Assist faculty, students, and office visitors with inquiries.Assist and coordinate Textbooks for faculty.Manage inventory, initiate supply orders, and stock office supplies and break rooms items.Oversee swag inventory management.Create and approve conference room reservations.Distribute one-day parking passes to visitors when needed.Update phone lists.Manage the EECS Info email.Handle campus errands and miscellaneous tasks.Download several reports including 14-day report, graduation report, and RIF.Update enrollment data.Update advisors for graduate students in Banner.Undertake various tasks assigned by supervisor, office staff, or dept head.Office appearance and maintenance:Perform monthly meter reading.Remove expired materials from all bulletin boards.Assists with event planning, set-up, and clean-up (light cleaning, snack, coffee, etc.)QualificationsRequired QualificationsHigh school diplomaAbility to multitask and work in a fast-paced environment with faculty, staff, and students.Knowledge of Microsoft Office and other appropriate administrative/office softwareWillingness and ability to work on special projects when needed.Professional communication skills as well as confidence in interacting with high-level stakeholders.One year of administrative experience related to the role.Preferred QualificationsTwo years of administrative experience supporting a business office or higher education setting.Knowledge of UTK policies and procedures.Additional information regarding the Department may be viewed at https://www.eecs.utk.edu/.The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System http://hr.utk.edu/.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Electrical Engr & Computer ScienceSchedule: Part-timeJob Posting: Mar 20, 2024, 3:58:56 PM

DescriptionAdministrative Support Assistant - Undergraduate Programs OfficeHaslam College of BusinessRegular Full-Time, Market Range 3The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Administrative Support Assistant (Full-time, Non-exempt) in the Undergraduate Programs Office.  Reporting to the Executive Director, this position will play a vital role within the Undergraduate Programs Office, providing essential administrative support to ensure the efficient operation of office functions. This multifaceted position encompasses various responsibilities, including office management and support, petition processing, event coordination, and student worker onboarding and payroll. The ideal candidate will possess a combination of high-quality service, administrative skills, attention to detail, and a commitment to supporting student success.QualificationsResponsibilities:Office Management Oversee the front desk and perform office functions, including reception duties, assisting with event and room scheduling, and other general administrative support for unit.Provide administrative support, including scheduling meetings, maintaining calendars, and managing correspondence.Answer phones, check students into appointments, and provide customer service. Organize and maintain office supplies, equipment, and records to ensure accessibility and efficiency.Opens and closes advising suite.Petition ManagementDevelop working knowledge and understanding of Haslam College of Business curriculum, degree requirements, and academic policies. Serve as liaison between advising unit and Vol Core petition process. Route petitions and supporting documentation to appropriate committee. Enter petitions into the degree audit system.Manage the filing and storage of petitions. Coordinate with advisors, directors, registrar team, and others to facilitate the review and resolution of petitions in a timely manner.Event Coordination Support the planning and execution of the college commencement ceremony. Serve as liaison with university events and protocol team to keep event planning on schedule. Assist with the development and distribution of commencement materials and logistics, including programs, scripts, stage party assignments, parking, regalia and honor cords.Provide logistical support for Venture Living Learning Community events, including room reservations, transportation, and coordination of guest speakers.Assist in organizing and coordinating office gatherings, such as staff meetings, retreats, file review, and celebrations. Manage event logistics, including venue selection, catering arrangements, and agenda development.Student Worker OnboardingFacilitate the administrative aspects of the student peer mentor onboarding process, including scheduling training sessions, collecting required documentation, and ensuring completion of necessary paperwork.Serve as a point of contact for newly hired student peer mentors, providing guidance and support throughout the onboarding process.Manage student workers in the advising suite. Assist in the training and development of front desk student workers.Other Duties & ProjectsAttend unit and college meetingsParticipate in professional development activitiesSupport initiatives and special projects as neededQualifications:Required Qualifications and Experience: High school diploma requiredProven experience in administrative support roles in office or customer service environment.Desired Qualifications and Experience: Associate’s degree preferredProven experience in administrative support in an academic setting.Knowledge, Skills and Abilities:Required:Strong organizational and time management skills, with the ability to prioritize tasks effectively.Excellent communication and interpersonal abilities, with a customer service-oriented approach.Proficiency in office software applications, including Microsoft Office suite and database management systems. Ability to utilize technology for cloud-based file storage, room reservations and event scheduling. Ability to work both independently and collaboratively in a fast-paced environment, demonstrating flexibility and adaptability.Preferred:Proficiency in student information systems (Banner).Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.  Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Hcb Undergrad ProgramSchedule: Full-timeJob Posting: Mar 29, 2024, 11:14:34 AM

DescriptionAdministrative Support Assistant IIStudent Counseling CenterThe Division of Student Life at the University of Tennessee, Knoxville invites applications for the position Administrative Support Assistant II in the Student Counseling Center. This is a non-exempt, 12-month, full-time; non-tenure track staff position with more than one opening. Student Counseling Center is the university’s primary facility for personal counseling, psychotherapy, and mental health outreach and consultation services. The mission is to promote the psychological, educational, and social well-being of the students at the University of Tennessee and to help prepare them to be productive members of a global society. The Administrative Support Assistant must be able to greet the many students seeking services at the SCC with efficiency, warmth, and care, while creating and maintaining back-office processes that support the clinical services of the center.The Position: This position assists the clinical and administration staff in the Student Counseling Center by acting as the front line staff for students coming to the center to access services and completing other support activities as appropriate to ensure smooth operation of the center. This position frequently handles highly confidential/sensitive information, conducts risk screening for appropriate routing of appointments, and maintains clinical staff scheduling.The University and Region: UTK is the state’s flagship, land-grant university. We are a Research 1 university, housing 11 colleges and 900+ programs of study. With an enrollment of 30,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.QualificationsWhat We Require:Education: High School diplomaKnowledge, Skills, & Abilities:Ability to multi-task and be efficient in a high-paced work environmentStrong interpersonal skillsCalm demeanor when interacting with individuals in acute distressAbility to manage sensitive material and maintain strict confidentialityKnowledge of PC and Mac operating systems, as well as Microsoft office suiteWhat We Prefer:Education: Bachelor’s degreeExperience:Experience with electronic health records (i.e. Titanium; MediCat, etc);Knowledge, Skills, & Abilities:Knowledge of office practices in counseling and/or medical offices.Application Process: Please complete the on-line application for full consideration at hr.utk.eduApplicants should include a cover letter, resume, any relevant educational transcripts, and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Questions regarding the search may be directed to the Search Committee Chair.All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865) 974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Spsf Student Counseling ServicesSchedule: Full-timeJob Posting: Mar 27, 2024, 10:11:41 AM

DescriptionTravel and Event Planning AssociateRegular, Non-Exempt, Full-time, Market Range 04, biweekly The position will be responsible for financial travel reimbursements for departmental employees, students, friends, and visitors; planning and executing departmental and undergraduate program events; monthly time entry; biweekly time reconciliation; terminations of monthly paid employees; and annual parking allocations.  Cross-trained with co-workers to improve service to internal and external customers so essential tasks are managed even if the responsible employee is out of the office.  Establish and maintain effective working relationships within and outside of Chemistry.More Specific Responsibilities Include:·       Travel Reimbursemento   Assisting about 37 faculty, ~200 graduate students, ~30 undergraduate students, ~40 visitors, ~5 staffo   Plan faculty, student, and staff travel by making travel and housing reservations, as well as coordinating entertainment and dining arrangements.o   Maintain current knowledge of all department, college, and university travel policies and procedures.o   Communicate with and train department travelers on policies prior to departure to ensure compliance and timely payments or reimbursements; including use of Travel Cards.  Being the department expert on UT Travel policies and procedures.o   In collaboration with the Business Office, oversee cost distributions and account charges to ensure travel expenses are billed correctly to the proper cost centers. o   In collaboration with the Business Office verify travel charges are available per rules and policies of specific grants and/or contracts involved.o   Apply graduate student travel awards by properly applying Graduate Student Senate guidelines and procedures.o    Secure university vehicles and monitor use by department employees, students, friends, and visitors.o   This excludes travel for Chem 501 course and Lind Lectures; except in cases where acting as back-up.o   Liaison between Chemistry travelers and the Treasurer’s Office.·       Event Planning, Coordination or Assisting with Eventso   Plan and organize departmental and undergraduate program events including onsite set-up, placing catering orders, securing supplies, assisting at the event, tear-down, and clean up.o   Examples include Faculty Retreats, Annual Departmental Honors Day, Undergraduate Research Signup, Summer Undergraduate Research Programo   Assists with Communications Professional with Graduate Program Events and Faculty Committees Events such as, but not limited to, Graduate Student Recruiting Event called Research Open House and annual Undergraduate Research Symposiumo   Gather and analyze feedback to recommend changes and improvements for annual recurring events.o   Assist the Communication Professional with graduate program events.o   Collaborate with department and college communications teams to create properly branded advertisement and recruiting materials aligning with department goals.o   Manages the Big Orange Campaign in relation to the Chemistry Department along with the Development Office, including any employee incentive events to increase Chemistry employee participation in the fund-raising campaign.·       Monthly Time Entry and Bi-weekly reconciliation processo   Distribute time sheets to department staff and collect and compile responses for supervisor approval. o   Enter non-working hours into IRIS on behalf of employees, including sick leave, annual leave, FML, etc.o   Reconcile errors and corrections in time by communicating both with employee and supervisors to ensure accurate pay and leave balances.o   Maintains an understanding on policies and procedures regarding all paid leave categories.o   Terminations of monthly paid employees.  Keeps track of temporary employee end dates and guides employees through both the termination and online exit processes.·       customer relations representative for the department, along with co-workers.  o   In collaboration with co-workers, receive and route phone calls, direct visitors, and address issues in professional and friendly manner to represent department values.o   Manage department parking needs, including distributing and monitoring use of special Orange Dot permits and creating parking requests for employees.o   Order special parking for visitors during department events, ensuring accurate account billing.o   Provide administrative support to the department, including proofreading and editing departmental documents, making facilities requests, reserving rooms and facility building access requests for event use, etc.QualificationsRequirements:·       Education: High School Diploma (or equivalent) with 2 years in an administrative position with event planning experienceOR      Associates degree with one-year administrative experience.·       Knowledge, Skills, and Abilities:• Demonstrated knowledge of Microsoft Outlook, Word, Excel, and PowerPoint• Strong attention to detail• Excellent oral and written communication skills• Ability to work independently, as well as in a team-oriented setting• Ability to problem solve and make data-based decisions• Ability to assimilate information from diverse resources in order to make informed decisions• Ability to accurately enter or modify data or other content types • Ability to read, interpret, and apply policies and procedures in a work setting• Excellent customer service skills: managing tasks in a way that is easiest for customers, both internal and external• Dependable and punctual • Ability to maintain confidential information • Ability to work with cross-functional teams and foster an environment of teamworkPreferred Experience:·       Experience in an educational environment.·       Knowledge, Skills, and Abilities: • Experience with an education-based information system or database such as Oracle, Banner, IRIS, etc.• Ability to effectively communicate, both verbally and in writing, with diverse audiences• Knowledge of current University of Tennessee and/or College of Arts and Sciences travel policies and procedures• Ability to work in a high volume, fast paced environment with quick deadlinesThe Department of Chemistry is the oldest PhD granting department at the University of Tennessee, Knoxville, offering the University’s first PhD degree in 1947. Our 25 faculty members (and growing) have research interests that span the traditional areas of chemistry and encompass new interdisciplinary fields such as materials chemistry, chemistry of the life sciences, and environmental chemistry. Our graduate PhD and MS programs are also growing and include people from diverse cultures, providing an international business environment. Salary:  The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard University benefits package (see https://hr.tennessee.edu/benefits/). This is a regular, Non-exempt, full-time, market range 04, staff position.Application Process:  Please complete the on-line application for full consideration. Provide within the application file: cover letter, resume, and a list of at least three references (with current e-mail address and phone number/s) as single merged PDF document. One reference should be your current supervisor.  A review of all applications will begin immediately and will continue until the position is filled.Primary Location:  Knoxville, TN USAOrganization: Arts and Sciences, Department of ChemistrySchedule: Regular, Full-time, biweeklyMarket Range: 04Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: ChemistrySchedule: Full-timeJob Posting: Apr 4, 2024, 10:04:31 AM

Title: Administrative Assistant IVDepartment: Blount County CampusNumber of Positions: 1Classification: 3/On campusPosition #: 650780Type of Appointment: Full-TimePay Rate: $32,320 - $39,400.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references.Reference check requirements: Non-supervisory roles: three (3) current or former supervisorsPersonal references (friends, clergy, customers, relatives) are not considered acceptable references. A professional reference such as a co-worker can be submitted.Position Summary: The overall purpose of the administrative assistant is to serve the Campus Dean and be the Information Hub for a community of students, faculty and staff. This position encompasses a broad range of tasks and responsibilities that include regular problem solving with multiple internal and external customers. The assistant serves as a communication liaison between all departments and other campus locations.Essential Functions:35% Student Support -Interact professionally with a diverse population. Facilitate student services for all departments within Student Affairs. Communicate and collaborate with other divisions within the institution (Academic Affairs, External Affairs, Administrative Affairs), and other duties as assigned. Must be knowledgeable of TBR policies, procedures, and guidelines. Must be proficient in Banner, ESAM, Argos, Navigate, Microsoft Teams, and Zoom, and able to navigate MyPellissippi.35% Campus Dean Administrative Support - Serve as the administrative assistant to the Campus Dean to establish and maintain the daily routine of the campus. Establish and maintain directories, inventories, reports, leave forms and time sheets. Assist with Pellibiz, printing/copying, faxing and scanning. Organize advisor, enrollment services calendars, answer phone calls, and assist with campus programming. Other duties as assigned.10% Facilities Support - Communicate as needed with security personnel, facilities, and outside vendors to ensure campus operations are well organized. Trained as Emergency Building Coordinator to act on behalf of the campus community during emergencies such as active shooter, fire and tornadoes. Process room reservations and college calendar entries for campus wide events, using 25Live.5% Instructional Support -Support faculty, in collaboration with the campus computer technician, by providing minimal technical assistance with the computer, web access, projector, teacher station.10% Student Employment Progam/Work Study - In collaboration with the Campus Dean and Human Resources, participate in the interview, completing employment contracts, and selection of the SEP and work study students. Supervise daily work tasks and approve time reports.5% Campus Specific Special Projects- Provide administrative support to campus specific special projects, including but not limited to: Tennessee Science Bowl, SipTn Wine Festival, Community Tours/Open Houses (i.e., Blount Partnership, Leadership Blount).Note: The College reserves the right to change or reassign job duties, or combine positions at any time.Key Results Areas: Focusing on the student experience by supporting all students to program completion. Accurate dissemination of information to the community. Help promote enrollment growth, community involvement and engagement by perfecting the onboarding process.Job Requirements: Minimum of high school diploma, training in Microsoft Office Products, computer and office equipment knowledge, excellent customer service.3 years' experience in an office environmentPart-time work experience is calculated at 50% credit of full-time work experience.Complexity & Creativity: Skill:Organizational skillsIndependent decisions making skillsCommunicate effectively orally and in writingExcellent problem solving skillsProficient in Banner, Argos, BDMS, 25live, ESAM, MyPellissippi, Microsoft Office Suite and Pellissippi State web environment.Capacity to learn new software applicationsManage conflict and respond appropriately to emerging situations. Work independently with minimal supervisionKnowledge:Admission Onboarding of PSCC student enrollmentTennessee Board of Regents (TBR) Policies and Guidelines related to Admissions, Records, Financial Aid and Bursars OfficeFERPA (Family Educational Rights and Privacy Act)Americans with Disabilities Act (ADA)Safe Haven TrainingTitle IX of the Education Amendments of 1972 (Sex Discrimination)Title VI of the Civil Rights Act of 1964Title IV of the Higher Education Act of 1965Pellissippi State Policy 00:03:00 Equal Opportunity and Non-discrimination in EducationTBR Policy 2:02:10:01 Sex Discrimination and Sexual HarassmentTBR Guideline P-080 Discrimination and Harassment-Complaint and Investigation ProceduresAble to engage in the College's mission and values.Magnitude of Impact: The incumbent must have accurate performance in order to have a positive impact on the student's college trajectory and their overall success. All decisions made by the incumbent have a direct impact on the safety, security, educational resources, and daily social needs of the student, faculty, staff, and community visitors.Responsibility for Accuracy: Dissemination of inaccurate information or loss of information resulting in student dissatisfaction and possible withdrawing from the institution. Additional negative impact could be delayed entry term, financial aid suspension/denial, course schedule conflicts and graduation postponementsFinancial Impact: Responsible for all activities conducted on campus. Insufficient job performance or negligence could result in damage of college assets, or loss of business office/cashier revenue, or safety of students, faculty, staff, and visitors.Budgetary: Maintains records of campus outreach and student life purcahses; monitors expenditures and advises Campus Dean when expenses approach budget limits; provides financial information and reports as needed.Judgement and Decisions: This position manages the administrative office of the Blount County campus. As a result, the incumbent is required to make many decisions on a wide variety of issues in an ever-changing situation. The incumbent may consult with a number of subject matter experts.Nature of Contacts: Internal:All divisions and personnel within the College.External:Parents and prospective students, local High School representatives, community partners, college/ university representatives, local businesses and industry, food service vendors, copier service providers, pest control, elevator maintenance, lawn service, housekeeping, local police and /or government agencies, document shredding service, vending services, waste management providers, recycling vendors, HABIT volunteers (Human Animal Bond in Tennessee), and others as needed.In some situations, contacts are made to gain/share information and seek understanding. In many situations, contacts are made to manage a variety of projects and/or resolve problems/issues.Physical Demands: Physical Demands: Office related physical demands, such as sitting or standing for long periods, walking throughout the campus to conduct college business, lifting (approximately 20lbs), and set-up / take down equipment.Audible Demands: Answering phones and direct inquiries, hear, listen and communicate with various persons to evaluate what they need. Evaluate the environment for emergencies and maintain an academic environment with acceptable noise levels.Visual Demands: Must be able to see paper and electronic documentation.Color Demands: Must be able to see announcement boards, flyers, and banners and to distinguish copies from originals and interpret colored charts and graphs.Hazards: As the incumbent that represents the Administrative Office, exposure to disgruntled (or potentially violent) persons must be considered a hazard. Other potential hazards include, but are not limited to, exposure to communicable diseases, back or neck injury, carpal tunnel, eyestrain, etc.Full-time Employment Benefits:Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA Wellness Incentive Program, if enrolled in health planEducational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement ProgramEmployee Assistance ProgramRetirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403bEmployee Discount program with over 900+ companies14 Paid Holidays/Year Includes paid days off the last week of DecemberSick Leave BankLongevity PayMany opportunities for professional developmentSpecial Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employerIf you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at 865-694-6607 or by email at [email protected] you are interested in this position, click on Apply located below or Apply Now in the upper right-hand corner. #mrp​

DescriptionAdministrative Associate - Parking ServicesFull-Time Regular Non-Exempt, Parking and Transit Services OfficeThis position reports directly to the UT Parking & Transportation Office Permit Manager providing administrative support for the Permit Office. This position serves as the primary administrative position in the Permit Office that manages special permit requests (athletics, Orange Dots, Gruests, Emeritus, Greek, Third-Party) using appropriate databases, request processes and issuance procedures. This position also includes conducting Permit Office financial transactions including posting and reconciling payments made via the departmental website, reconciling daily computer totals and cash register details of sales and preparing Daily Cash Summary Reports for the Treasurer’s Office.QualificationsEducation:High school diploma. Completion of some specialized administrative/office education and/or relevant training preferred.Experience:General clerical & customer service skills. Training in conflict resolution. Experience in an administrative office environment at a university level preferred.Job Skills:Strong organizational, administrative and customer service skills; proven ability to multi-task; effective oral and written communications skills; proficiency with Microsoft programs such as Outlook, Word & Excel. Ability to handle large volumes of requests and transactions on a daily basis in order to ensure a rapid turnaround for permit requests.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Parking ServicesSchedule: Full-timeJob Posting: Apr 9, 2024, 8:19:13 AM

DescriptionADMINISTRATIVE ASSISTANTTHE DEPARTMENT OF INSTITUTIONAL EFFECTIVENESSThe Department of Institutional Effectiveness is hiring a full-time administrative assistant to support the Associate Vice Provost (AVP) and staff members in the department, as directed. Work will include time-sensitive and confidential materials. Duties will include creating, updating, and submitting correspondence for review, website administration, document management, as well as managing administrative duties of the unit to include scheduling, purchasing and travel processing. This position will serve as the primary point of contact for the Office of Institutional Effectiveness, greeting visitors and answering phone calls and emails in a professional and timely manner.QualificationsDuties include coordinating meetings for these groups to include communications, room reservations, catering, equipment, taking notes or minutes, and maintaining associated resources and files.Academic Program Review, preparing and circulating notesAcademic Assessment Council, preparing and circulating minutesAssessment Day, providing support as needed Assessment Steering Committee, preparing and circulating minutesDepartment meetings and retreat, preparing and circulating notesRequired:§  High school and 4 years administrative experience OR Associate’s degree in communications, information sciences, higher education administration, English, or related disciplines and 2 years administrative experience§  Experience working in higher education §  Excellent written and verbal communication skills§  Proficiency with Microsoft Office suite§  Ability to learn about SACSCOC Principles of Accreditation, policies, and guidelines§  Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities§  Ability to learn the institution’s purchasing and travel systems Preferred:§  Bachelor’s degree in communications, information sciences, higher education administration, English, or related disciplines.§  5 years working in higher education§  2 years in administrative support rolePrimary location: US-Tennessee-Knoxville; 5723 Middlebrook Pike, Knoxville, TN 37921Organization: Provost OfficeSchedule: Full-timeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Institutional Effectiveness & AssessmentSchedule: Full-timeJob Posting: Apr 10, 2024, 12:12:29 PM