Administrative Salary in Hawaii, USA

Waikiki Health has been providing healthcare services to our community for over 50 years. Thanks to our members and passionate and dedicated professionals, we have grown from our single Waikiki Drug Clinic, helping minimize the drug use among our community’s youth, to a multi-service, multi-site non-profit agency. Our mission is to provide quality medical and social services that are accessible and affordable for everyone, regardless of ability to pay. We strive to provide compassionate healing and expert care that result in improved health and quality of life for all in our island community. We work hard each day to better ourselves in order to care for our Hawaii Ohana. If you are looking for a career path that will make an everlasting difference in your community, Waikiki Health is right for you.Waikiki Health is recruiting for a full time Call Center Associate. The Call Center Associate (CCA) is part of the administrative call center team and answers all in-coming agency phone calls from patients, insurance providers, referral agencies, medical providers and staff (internal and external), pharmacists (internal and external) and any other inquiry calls directed to the agency including questions directed and transferred to human resources, marketing, development, compliance, billing and finance. The CCA reports to the Call Center Manager and is responsible for providing excellent and accurate customer service in a friendly and professional manner. The CCA helps to maintain efficient workflows as assigned by CC Manager including checking voice mail messages, returning customer calls and confirming primary care provider (PCP) designationsDuties include but are not limited to:- Provides superior customer service to all patients and agency customers and vendors via a multi-queue digital telephone system.- Uses the agency ATHENA System and Electronic Medical Records (EMR) system to access patient data, schedule appointments, confirm appointments, re-schedule no-show appointments, perform and document patient COVID-19 screenings, requests for pharmacy refills, patient portal support, patient insurance verification via outside secured database, internal messaging to providers and/or other medical support team, processing online payments, confirm patient balances due, schedule transportation services, coordinate translation services, plus whatever else is required or needed to assist the customer/patient.- Verifies patient demographics including but not limited to patient address, phone, email, mailing address, DOB, insurance, patient occupation, income verification for sliding fee, plus authorization for texting and/or emailing patient, among other tasks required.- Maintains clean, presentable, safe, sanitized and clutter-free working area, including cleanliness of common shared areas in the office kitchen and the company refrigerator.- Maintains and always upholds patient confidentiality.- Other duties as assigned include working half-day on Saturday at minimum once a month, at maximum twice per month, within the 40-hour work week schedule.Qualifications:- High school graduate or equivalent mandatory.- Some secondary education preferred but not required- One year working in a medical, billing, coding, health-related or call center environment with knowledge of some medical and/or insurance terminology preferred.- Familiarity with common software programs including Microsoft Word, Excel, and Outlook (i.e. Windows-based programs).- Experience working with commercial phone equipment including knowledge of how to put a customer on hold, forwarding and transferring calls and voice mail retrievals.- Ability to quickly learn new medical and phone computer systems (Athena & Digium).- Ability to communicate effectively with patients, providers, vendors and staff members alike.- Ability to calmly handle stressful in-coming calls politely, professionally and efficiently handling customer requests without raising the volume and/or tone of one’s voice.*Waikiki Health requires proof of the following immunization; with or without reasonable accommodation: TB skin test or chest x-ray, MMR, Hep B (optional), Covid-19.Waikiki Health provides a comprehensive set of benefits to our employees, including 100% premium paid employee health care, voluntary life insurance, generous employer matching, paid holidays, paid time-off, and more. We are currently looking for compassionate and team-oriented individuals to join our organization. If you are interested in improving health and quality of life for all in our island community, please visit our website for more information.

Contract (40 hrs/week)01/08/2024 - 04/12/2024Bachelor's degree or higher1+ years of experience in ANY of the following:SLPHome Health CareOASISANY of the following valid licenses/certifications:SLP in Hawaii (HI)Regular Driver License (DL) in Hawaii (HI)Are you fully vaccinated against covid19? (yes)Are you up to date on your Flu vaccine? (yes)Do you have travel experience working as an SLP? (yes)DESCRIPTIONProvides speech therapy services to patients with speech, language or swallowing disorders. Productivity expectation is 25 points per week.--Assesses and documents speech therapy data related to patient assessments, patient care needs, interventions and outcomes.--Identifies changes and trends throughout physical and emotional parameters.--Reviews treatment plans and assesses individual performances to modify, change or write new programs.--Maintains documentation as required by law, establishment policy and administrative regulation.--Instructs patients on ways to monitor speech and practice new skills.SUBMISSION REQUIREMENTSBachelor's Degree - REQUIRED1+ year Home Health experience - REQUIREDTravel experience - REQUIREDActive and clear driver's license and car insurance - REQUIREDOASIS experience - REQUIREDCOVID and FLU vaccine - REQUIRED. Will not take declinations!Mileage reimbursed at .43 cents per mile (lower than IRS established rate)CERTIFICATION REQUIREMENTSBLSSTATE LICENSE REQUIREMENTSHawaiiADDITIONAL LICENSE REQUIREMENTSSpeech Pathologist licensure in the state of practice: RequiredWill not be assigned a territory until close to start date as their needs are changingDURATION DESCRIPTION13 weeksSHIFT NOTESHours worked per day may vary, depending on scheduling and patient need - 24 hours GTDWEEKEND REQUIREMENTSNo Weekends

Local, HI-based positionUnderstanding of Hawaii culture and community.Fluent in local dialectParticipate in community Magellan-HMSA provider advisory sessions across the state with Magellan network teams.Assist Magellan Network teams with target high-volume providers identified for program training & value-based strategies.Lead quarterly internal Magellan Hawaii team meetings to address program service trends, issues, and interventions.Coordinate and lead Magellan Hawaiʻi's community contributions through fostering employee volunteerism and charitable organizations involvement, while aligning such activities with client.Act as lead liaison to elected state officials and community leaders to address issues raised regarding their constituents.Maintain relationships with key Association leaders to ensure their support of the Magellan program in Hawaiʻi. Manage Magellan mainland leaders' visits to Hawaiʻi to ensure appropriate and maximum client/community exposure.Accountable for the Profit and Loss, retention and up-selling of additional membership/markets and/or products, of the assigned account(s), specifically one or more of the key strategic, large, or high risk accounts. Accountable for building strategic relationships with customers, particularly the relationships with senior customer management, and setting and carrying out account growth and retention strategies. Develops relationships with other account stakeholders that support achievement of strategic alignment. Partners with and coordinates internal company resources to achieve business objectives, maintain account satisfaction, and ensure that Magellan's products and services support customers' needs while achieving acceptable margins. Key accounts will typically require strategic alignment with the Corporate division and alignment with local markets.Owns overall account satisfaction for all assigned accounts.Develops strong relationships with key customers, specifically with the senior leadership of the customers at the Corporate and Local Market levelsProvides support and coaching to team members.Works to develop employees' skills, evaluates performance and provides feedback, and oversees resolution of employee relations issues.Manages a high caliber team of employees.Trains employees on products, policies and procedural changes and effectively orients new employees.Develops strong relationships and contacts within the company that are supportive of the achievement of customer service requirements including attainment of performance guarantees and minimization of performance penalty expense.Fully versed in all aspects of the contracts with assigned customers as well as ensuring ongoing contract performance through risk management activities including assurance of Service Level Agreement performance in Care Management Centers (CMC) and Shared Services, assurance of accuracy of claims payment and administrative policies, rate maximization through ongoing benefit analysis and adherence to requirements of the account`s legal and regulatory environment.Creates and maintains strategic partnerships with customers through the development and implementation of strategic business plans that result in long term retention of profitable relationships.Ensures all Customer and Account-Facing services are provided in a consistent and timely fashion.Ensures that their team resolves or appropriately escalates customer service issues in conjunction with operations (claims, service, systems).Prepares and presents Joint Operating Committee (JOC) reports for assigned accounts or for area of specialty.Supports their team by attending face-to-face meetings with their customers as needed.Opportunity Development:Aggressively drives up-sell and renewal activities across assigned account(s). For new business and renewals, negotiates rates and contractual terms with customers that result in improved revenue.Seeks and identifies products and service requirements based on a thorough understanding of each customers strategic business goals and the strategic business direction of the product set.Demonstrates depth of knowledge of ALL company products and how multiple products are interdependent within the customer contract deliverables and clinical outcomes.Book of Business and Financial Management:Ensures revenue goals are met, cost of care and administrative expenses managed, and (Earnings before Interest, Depreciation, Taxes and Amortization) EBIDTA targets achieved for the assigned account(s)Develops and maintains contract compliance tool for periodic assessment of company performance to customer requirements (including performance standards, etc.).Positions the assigned book of business strategically to achieve objectives, including growth requirements, retention requirements, customer satisfaction, etc.Proposes final pricing and product description for products sold to existing accounts.Manages risks and develop opportunities associated with underwritten rates.Implementation and Project Planning:Ensures planning, execution and follow up for key meetings and projects including management of staff responsible for project management of new program and new customer implementations.Effectively develops and executes risk mitigation plans for issues that present risks to the effective implementation of new customers and/or programs.Serves as the liaison with senior management regarding implementation strategy and risk management.Provides senior oversight in the management and coordination of the various stakeholders across the SBU, the company shared services areas and the customer to successfully implement new programs.Develops infrastructure, processes, reports, presentations and other materials to effectively manage large scale new customer onboarding.Tracks, monitors and follows the progress of projects, action items, and strategies originating from leadership.Ensures that appropriate follow-up actions are taken.Participate in the sales process to effectively demonstrate the companys implementation approach and experienceFunctions as the liaison with organization leadership. Works closely and facilitates communication with the leadership and executive management team within the SBU as well as across the shared services areas.Other Job RequirementsResponsibilities10+ years' broad-based Health Care experience, including account management.8+ years of sales/account management specialty products and services experience/knowledge.8+ years' direct supervisory experience.Will substitute an additional 5 or more years of account management, sales or marketing experience in lieu of a formal degree.Business and organization knowledge.Teamwork building skills.Quantifiable business results.Service oriented (External and Internal).Flexible and adaptable.General Job InformationTitleSenior Director, Account Management- HMSAGrade32Work Experience - RequiredAccount Management, Healthcare, Management/Leadership, SalesWork Experience - PreferredEducation - RequiredA Combination of Education and Work Experience May Be Considered., Bachelor'sEducation - PreferredMaster'sLicense and Certifications - RequiredLicense and Certifications - PreferredSalary RangeSalary Minimum:$127,295Salary Maximum:$229,105This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law.This position may be eligible for short-term incentives as well as a comprehensive benefits package. Magellan offers a broad range of health, life, voluntary and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.Magellan Health, Inc. is proud to be an Equal Opportunity Employer and a Tobacco-free workplace. EOE/M/F/Vet/Disabled.Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their position; and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

Date Posted: 02/09/2024Location: Honolulu, HIJob Category: Administrative Support WorkersSalary Interval: Full Time SalaryPay Range: $16.00 - $18.00Application InstructionsDorvin D. Leis Co., Inc. (DDL) is actively seeking candidates to join our team. Established in 1967, we are Hawaii's largest mechanical contractor and for the last 56 years have been providing robust benefits and opportunities. Joining our ‘ohana provides access to exciting and diverse assignments on various islands, as well as long-term potential for growth and advancement.BenefitsPaid health insurance for entire familyEmployer 401(K) contributions with NO employee contributions required10 holiday’s a yearVacationSick leaveCompetitive wages Position DescriptionAt least 5 years proven secretarial/administrative experiencePossess a flexible, customer service oriented, problem-solving attitude and a willingness to work successfully in a team environment.Demonstrated organization, interpersonal, oral, and written communications skills.Demonstrated ability to interact with a diverse construction workforce including field, supervisors, administrative staff, and external partners.Demonstrated initiative, independent judgment, diplomacy, and service-oriented attitude.Advanced level of Proficiency in MS Office (Word, Excel, and PowerPoint).Demonstrated ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion.Excellent organization and attention to detail.Demonstrated ability to manage multiple assignments and projects with competing priorities and deadlines.Demonstrated ability to work in an ever-changing fast paced office. Position RequirementsPrepare and edit correspondence, communications, presentations and other documents.File and retrieve documents and reference materials.Arrange and coordinate meetings and events.Monitor, screen, respond to and distribute incoming communications.Answer and manage incoming calls.Maintain filing systems.General office administrative duties such as email, fax, scan, etc. Coordinating work flow by prioritizing tasks.Liaison with internal staff at all levels.Receive and interact with incoming visitors.Coordinate project-based work including project files.MISSON, VISION, CORE VALUES:Working at Dorvin D. Leis co., Inc. all employees need to understand and align with our Mission, Vision, and Core Values Mission: Strive to be the premier mechanical contractor with a focus on quality, design, performance, and customer service in our marketplaces. Vision: Be the first choice to build Hawaii, remain the industry leader in our region, and be an organization that our co-workers, customers, and community believe in. Core Values: Employees, families, and community, maintained through excellence in customer service Equal Opportunity EmployerDDL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. PI239475255

Job Description Summary:To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.Job Description:POSITION RESPONSIBILITIES AND DUTIES:• Able to perform all essential Project Assistant/Coordinator responsibilities• May coordinate and/or supervise clerical/administrative staff• May answer phones - screen/handle routine items, direct calls as appropriate• Compose and/or edit letters, memos, reports, procedures, etc. as required• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations• Attend and document project meetings (write minutes)• Set up and maintain project filing system• Distribute documents to subcontractors, maintain document logs• Update drawings and post changes• Prepare and maintain RFI logs on CMiC system• Transmit and distribute submittals• Prepare and maintain submittal logs• Prepare and maintain expediting log• Perform expediting functions• Input quantities in labor cost reports on CMiC• Cost code and/or verify correct codes on time sheets• Prepare and document extra work orders• Maintain reference log and associated documents on CMiC• Review and assemble change order submittals and quantity surveys• Maintain progress photo album• Assist in compiling billings, lien releases and certified payrolls, as applicable• Compile contract close-out documents and as-builts• Document punch-list work• Create Owners' forms as required for reporting purposes• Coordinate paper flow from field to Division Office• Complete other responsibilities as assignedMINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:• 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration• Ability to keyboard 65-75 WPM accurately• Advanced knowledge and use of word-processing and spreadsheet software• Proficient in use of general office procedures and office machines• Proficient English verbal communication skills, including professional telephone manner• Proficient written communication skills, including business writing skills• Reliability, dependability and flexibilitySUMMARY OF BENEFITS:This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.Compensation Range Hourly Rate: $26.68 - $39.95

DESCRIPTIONWho are we?Interested in joining our dedicated team at Amazon that makes the return of pickup and packages convenient for our customers at our Locker+ retail locations? Curious to be at the heart of where innovation meets customer obsession? Global Specialty Fulfillment (GSF) is an exciting organization within Amazon specializing in delighting our customers with speed in which we can make items appear on their doorsteps. We are a combination of operations and support teams aligned to innovate for the last mile customer experience. Come build the future with us!As a Reduced Time Locker+ Shift Lead, you will be the face of Amazon and contribute to the vibrant culture based on customer obsession, trust, respect, integrity, continuous learning, and fun. You possess strong attention to detail, the ability to quickly prioritize tasks, the willingness to learn new things, and a commitment to delighting our customers. You will assist with customer service operations and floor leader responsibilities.Key job responsibilitiesKey Responsibilities:• Interact with customers by effectively using customer engagement strategies and model desired behavior for the rest of the team.• Provide peer-to-peer feedback on processes and standards, serving as the escalation point to assist associate peers in solving customer issues, where appropriate• Contribute to continuous improvement of the customer experience and operations by participating in the development of best practices• Help identify and communicate barriers and trends that contribute to the customer and associate experience and support the manager in building a strong site culture.• Work with a manager to maintain the physical safety and quality standards of the site• Work in a fast changing and ambiguous environment• Perform additional duties, as assigned• Work flexible hours including nights, weekends, and holidays• Work 30-39 hours/week• Lift up to 49 pounds, stand and walk during shifts lasting up to 12 hours, and frequently push, pull, squat, bend, and reach, as well as continuously climb and descend stairsWe are open to hiring candidates to work out of one of the following locations:Honolulu, HI, USABASIC QUALIFICATIONS- 1+ years of floor leader or other leadership, or 1+ years of Amazon experience- 3+ years of retail or customer facing, or 1+ years of Amazon experience- High school or equivalent diploma- Are 18 years of age or older- Experience in training othersPREFERRED QUALIFICATIONS- Knowledge of Amazon devices and Amazon services- Experience in merchandising or planogram- Experience managing inventory in warehousing, retail or distribution settingAmazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $31,200/year in our lowest geographic market up to $56,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.

E.A. Buck is a fast-growing financial services company with dual headquarters in Denver and Honolulu. We are seeking an experienced Executive Assistant with a proven track record of supporting high-level executives to join us in contributing to the continued success and growth of our organization. Reporting directly to the CEO, the Executive Assistant will play a crucial role in providing comprehensive administrative and personal support. The ideal candidate is intuitive, resourceful, takes initiative and can multi-task while maintaining complex schedules. This role requires flexibility, strong interpersonal communication skills, and exceptional time management skills.NOTE: Only people currently living on Oahu will be considered for this role. This position is based out of our Downtown Honolulu office. This is a full-time, in-office position.Salary / Benefits Package:Base Salary range of $65,000 - $80,000 per year, based on experience.Competitive benefits package including 100% employer paid health, dental and vision insurance. Eligibility to enroll in health savings account, flexible savings account, and more.Paid vacation (PTO) and paid holidays.Join our mission-driven company and partake in 401k with generous matching!Position DutiesExecutive Assistance (70%)Provide administrative assistance; write and edit emails, draft memos, and prepare communications on the executive's behalf.Maintain and compile accurate records, documents, and reports using software, spreadsheets, or PowerPoint.Manage day-to-day work calendar and schedules for executive(s).Answer incoming calls, take messages, make outbound calls.Coordinate and organize high-level meetings and events with discretion.Handle miscellaneous tasks and special projects as needed.Assist with strategic developments as requested by executive.Personal Assistance (30%)Manage day-to-day personal calendar and schedules for executive(s).Make appointments and remind executive of upcoming personal matters.Handle miscellaneous requests as needed.Run errands, buy items, pick up items.Coordinate travel arrangements and create trip itineraries if necessary.Position RequirementsBachelor's Degree highly preferred.Proven experience as an Executive Assistant supporting high-level executives.Financial Services industry experience a plus.Minimum Skills RequiredSelf-directed and self-motivated with a demonstrated ability to take initiative.Excellent interpersonal communication skills, with a high degree of professionalism.Highly organized and analytical, with a keen attention to detail.Advanced computer skills, including proficiency in Microsoft Word, Excel and PowerPoint.Ability to multitask effectively and take direction.Flexibility to adapt to changing priorities.Strong ability to anticipate the executive's needs while maintaining confidentiality.

Known for being a great place to work and build a career, Accuity is one of the largest CPA and consulting firms in the state, we're proud to serve clients in a variety of industries and sectors, including education, healthcare, technology, real estate, insurance, hospitality, retail, not-for-profit, and state and local government agencies. Our deep market knowledge of Hawaii agencies, regulations and tax laws, and our track record of performing complex engagements for some of the largest and most influential organizations in the state, are unmatched. We help our clients achieve financial success, creating economic growth for Hawaii. If you're as passionate about your future as we are, join our team.Accuity is currently seeking an Executive Assistant to join our Firm.Responsibilities:Provide administrative support to include arranging travel plans and meetings; interact and liaise with members of the functional team, management and external clients and handle confidential informationBuild relationships with internal and external clients; obtain an understanding of priorities, projects and preferences in order to meet expectationsUtilize systematic quality control to ensure accuracy and proactively addressing issues that negatively impact processes and proceduresProofread emails and correspondence and demonstrate professionalism and tact in interactions with othersQualifications:Minimum five years of recent administrative experience, preferably in a professional services environmentHigh School diploma or equivalent; completed coursework from an accredited college/university is preferredAbility to proactively troubleshoot problems, ask questions for clarification and understand when to escalate; capable of being consistent and accurately use business applications; capability to create training materials for use in everyday administrative applications and processesProficiency in Microsoft Office Suite applications, web-based research skills and potential to learn firm-wide applications and technology packages; able to prioritize competing requirements and/or deadlinesCapacity to work overtime as needed as this is a hybrid position and requires in office presenceCommunication Skills - Strong written and oral communication skills; advanced understanding of proper grammar and punctuationSolid proofreading skillsATTRIBUTES:Multi-tasking and prioritization - ability to multi-task and prioritize work appropriately in order to meet internal and external deadlinesIndependent worker - ability to work independently and with minimal directionInitiative - ability to anticipate needs and develop solutions without requiring detailed directionTeamwork - ability to function as a team, working with the other EAs to deliver seamless serviceQuick Learner and Flexibility - ability to adapt quickly to changing situations; learn and apply new information quickly and effectivelyInterpersonal Skills - ability to deal effectively with multiple supervisors and diverse personalitiesProfessional appearance and demeanor - appropriate for a leading professional services firmResults orientedPlease note that the salary range presented is for reference purposes. The final salary offer is contingent upon the candidate's experience, qualifications, and market and business conditions.

Office Manager - Queen Ka'ahumanu CenterAre you ready to take charge and be the heartbeat of a bustling Queen Ka'ahumanu Center? We seek an enthusiastic and organized individual to join our team as an Office Manager. Pacific Retail Capital Partners is a fully integrated, entrepreneurial organization with an unparalleled depth of knowledge in all aspects of retail real estate. Our team of executives and strategic partners draw on decades of experience with major national shopping center owners to deliver top-tier service as an operating partner and provide efficient oversight of the company's portfolio. Our broad-based talent is versed in multiple disciplines, from investment and development, which enables the company to quickly assess market opportunities to management, marketing, and leasing, which allows it to control costs and maintain the quality of its properties effectively. This position is based in Kahului, HI, but our company operates nationally, particularly in large regional malls.As the Office Manager, you will provide full-scale office management for the property to meet ownership objectives, including successfully performing the following:Human ResourcesManage HR functions, including-but not limited to-new employee hires, benefit enrollment, inquiries, and processing employment compliance requirements.Perform other functions as required by Insperity.Management/OperationsAssist in the preparation of construction updates and agreements.Assist the General Manager with contract requirements, including, but not limited to, requests for proposals, leveling of bid information, and data clarification.Review public safety reports for accuracy.Prepare insurance claim forms, work with the applicable insurance agency/claims adjuster to investigate incidents, and manage the monthly reporting summary of open and closed claims.Update all schedules for Lease Data.CommunicationsPrepare, manage, and organize tenant files and leases.Prepare, manage, and organize contractor files.Prepare and distribute all Tenant Notices as required by the Lease.Prepare memos to retailers advising of changes, new stores, management updates, etc.Ensure distribution of all Tenant correspondence to Management and Accounting teams.Assist all departments in preparing memos, letters, and other correspondence as needed.Independently use discretion to investigate and resolve customer complaints or resolve Tenant/Contractor issues in the ordinary course of day-to-day operations.Clerical and Support FunctionProvide administrative help to all departments as requested.Available during all mall office hours to attend to customer, tenant, and general office requirements.Propose and/or implement industry best practices or improve processes related to Guest Services and Center operations.Update tenant and vendor certificates of insurance.General filing and answering phone calls, routing callers.Manage Jive phone system.Seek cost-effective solutions for all Office supplies and services.Prepare conference call minutes, staff meeting minutes, etc.Be the first impression to all customers by greeting them at the door during operating hours and assisting with their requests.Financial and Reporting ResponsibilitiesAssist with the Accounts Payable process: code and route invoices to managers for approval, enter approved invoices into the accounts payable system, and maintain vendor files to ensure a proper audit trail.Assist with the Accounts Receivable process: monitor cash receipts, bill tenant recurring charges and billing adjustments, and perform tenant ledger reconciliations.Maintain tenant sales information - manage sales collection and data input.Maintain the temporary tenant lease process-review documents, input into MRI, track receivables, and manage security deposits.Prepare year-end 1099's and distribute them to outside contractors and consultants.Perform other accounting functions as required by the Accounting Department.Assist with the preparation of the monthly Asset Management Report.Assist in all audits at the property.Participate in any other duties that may be required occasionally to operate a Queen Ka'ahumanu Center successfully.To be successful as our Office Manager - Queen Ka'ahumanu Center, you should have:Associate degree required; Bachelor's degree preferred. 3+ years administrative experience. Experience with shopping mall property management a plus. Knowledge of accounts payable processes. Must have the ability to communicate effectively with customers, tenants, and ownership. Knowledge of Microsoft Office, PowerPoint, and Excel. Best-in-Class Benefits and Perks:We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation of $25 per hour and an extensive benefits package, including:Comprehensive health coverage: Medical, dental, and vision insurance providedRobust retirement planning: 401(k) plan available with employer matchingFinancial security: Life and disability insurance for added protectionFlexible financial options: Health savings and flexible spending accounts offeredWell-being and work-life balance: Paid time off and holidaysPlus, we work to maintain the best environment for our employees where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.Ready to embark on a new adventure? The future of shopping starts here. Are you in?If you're ready to take on this exciting role in making every visit to the Queen Ka'ahumanu Center an unforgettable experience, please submit your resume and cover letter [email protected]. We look forward to welcoming you as our passionate, organized, and visionary Office Manager. Please reference "Office Manager - Queen Ka'ahumanu Center" in the subject line.We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Title: Administrative AssistantLocation: Honolulu/AirportPay: up to $20/hour DOESchedule: Monday-Friday, 8am to 4:30pm Express is seeking an Administrative Assistant to support a local medical supply store in Honolulu. The ideal candidate must have a great attitude, good communicator, and must be familiar with the local names and locations on island. Benefits through Express Employment Professionals:WEEKLY PAYCHECKSReferral BonusesMedical & Dental BenefitsHoliday Pay Admin Asst. Job Duties:Will be responsible for answering calls and assisting walk in clientsScheduling appointments and managing calendar Other administrative tasks as assignedAdmin Asst. Requirements:2+ years of administrative experienceHigh school diploma or equivalentProficient in MS Word and MS ExcelMust have a COVID vaccination Valid Driver's license and reliable vehicleHow to apply for our Admin Asst. opportunity:CALL (808) 525-5225 to schedule an interviewREPLY to this job posting with an updated resumeSUBMIT an online application - Express Website