Administrative Salary in Cambridge, MA

The Administrative Assistant will provide support for Drs. Kuchroo, Anderson, and Hemberg (head PIs of Kuchroo Lab, Anderson Lab, and Hemberg Lab) in the Department of Neurology. The Admin Assistant will work under the supervision of the Program Manager to Dr. Kuchroo.Qualifications PRINCIPAL DUTIES AND RESPONSIBILITIES:SCHEDULING1. Work closely with the PIs to handle their business calendars. This will include coordinating recurring group meetings both on- and off-site, including securing transportation, room locations and catering, as required. Will also organize trans-continental meetings either via phone or videoconference.2. Coordinate domestic and international travel arrangements for the PIs, including flights, hotel and ground transportation, and associated visa paperwork. Process and track travel expenses and invoices.3. Coordinate arrangements for visiting speakers and prospective candidates. This includes greeting/escorting candidates, arranging travel, hotel and meal accommodations, as well as expense reimbursement. Coordinate on-site arrangements for conferences/meetings as directed. EVENTS4. Participates in organizing symposia, workshops, and special events as required: venues/conference rooms booking, registration, catering, print out of agendas, hotels booking and transportation for speakers, processing honoraria and event expenses, invoices from vendors etc.OFFICE SUPPORT5. Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail and distribute/respond as appropriate.6. Track all invoice activity, including generating purchase orders and following up on unpaid invoices.7. General administrative duties for laboratory members will include preparing FedEx shipments, ordering office supplies, maintaining computer hardware/software inventory, including purchasing upgrades for both as required.8. Asist Sr. Project Manager and Finance Manager with general requests.9. Organize, maintain and develop office files, directories, listings (may include grants, manuscripts, reprints of journal articles, CVs, biosketches, photographs, protocols, office forms, research information, etc.) as necessary for the operation of the offices. 10. Track and facilitate timely preparations and scheduling of Annual Career Conferences and Annual Performance Appraisals for faculty and staff of Kuchroo/Anderson/Hemberg labs.11. Coordinates with the Program Manager and NRSA (Department of Neurology) paperwork for hiring, promotions, visa, onboarding processes for new employees, faculty, research fellows, and trainees.12. Maintain up to date records on bench and desk assignments.13. Assists with MTAs submissions.14. Keep track and maintain timely updates for the PIs interaction with industry files, prepares files for COI submissions.GRANTS, PUBLICATIONS15. Work closely with the Program Manager to prepare grants applications, including research descriptions, updating biosketches and other support. Will assist in coordinating the internal approval process for grant applications.16. Assists with annual, interim, and final progress reports.17. Keep track and work on publications compliance.WEBSITES, SOCIAL MEDIA18. Keep the websites up to date under the direction of the Project Manager and Program Manager.19. Manages labs' twitters, LinkedIn and other media presence. OTHER20. Serve as back up to the Program Manager, as well as other administrative team members, as required.21. Other duties and special projects as assigned.QUALIFICATIONS:• HS Diploma/GED or Bachelor's degree.• Minimum 2 years of comparable level administrative support experience required.SKILLS/ABILITIES/COMPETENCIES REQUIRED:• Proficiency in Microsoft Office Software packages.• Good writing skills including knowledge of grammar as well as spelling and punctuation• Ability to prioritize in order to meet deadlines• Excellent organization, communication and interpersonal skills• Experience with computers and word-processing software• Ability to carry out responsibilities accurately and independently• Mature and professional manner, discretion and confidentiality a mustEEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

The Administrative Assistant will provide a full range of administrative support and other responsibilities to their assigned Department. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment. Responsibilities: Correspondence, reports and document management Project scheduling and monitoring Phone coverage (screen and route) Calendar management Maintain attendance tracking Create and submit expense reports in a timely manner Book travel arrangements and distribute itineraries General document management (filing, faxing, scanning, printing...etc) Spell and grammar check memos as requested Maintain a variety of reports as directed Sort and distribute mailings Inform VP of staff life events (birth, marriage...etc) Special administrative projects as requested Report general office maintenance needs to Facilities (spills, lights out..etc) Qualifications: Prior experience in a fast paced and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and discreet manner. Ability to communicate effectively both verbally and in writing via various methods -phone, text, skype. Strong and current IT Skills. Advanced Word, Excel and PowerPoint are required. Minimum 5 years related experience Proven ability to work in a high volume, fast-paced environment Possess high level of organization skills, flexibility, and strong attention to detail Good proofreading and grammatical skills Ability to work under pressure A highly reliable, personable, energetic, professional attitude; willingness to do whatever it takes to get the job done correctly and on time Education & Training: Bachelor's Degree preferred; Associates Degree We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States. About InterSystems Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world's most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com .

Position Title: Records Administrator/Administrative Coordinator Division: Community Development Department Rate: $26.63 - $37.17 hourly Application Requested: 4/9/24 Posting Date: 3/25/24 Civil Service Type: Official Service Number of Hours Per Week: 37.5 Additional Work Hours Information: Monday 8:30am-8:00pm, Tuesday-Thursday 8:30am-5:00pm, Friday 8:30pm-12:00pm. Work schedule may be flexible to include support at evening meetings. Job Code: C092 (ID #813) Sequence #: 706 Union Affiliation: Teamsters Local 25 Description: ABOUT THE ROLE & THE DEPARTMENT: The Community Development Department (CDD) is the planning agency for the City of Cambridge. Encompassing Community Planning, Zoning and Development, Economic Opportunity and Development, Housing, and Environmental and Transportation Planning divisions, CDD’s mission is to foster a livable, sustainable, just, and equitable community. Working under the general supervision of the Director of Community Planning and the Director of Zoning & Development, the Administrative Coordinator will support meetings of the Cambridge Planning Board and other planning advisory committees and perform other administrative duties. ESSENTIAL DUTIES AND RESPONSIBILITIESSpecific duties include but are not limited to the following: Point of Contact & Front-line Customer ServiceOversee administrative operations of the Zoning & Development Division and Community Planning Division in CDD, Schedule meetings, directing incoming and outgoing email and postal communications, maintaining both physical and electronic documents, responding to telephone calls, and other tasks as directed.Weekly or as needed, staff the CDD front desk; direct calls and inquiries to appropriate departmental personnel, departments and strive to achieve first call resolution; track computerized work order system.Planning & Program ResponsibilitiesCoordinate administrative tasks for the Planning Board and other advisory committees, such as making and posting public notices, legal advertisements, notification panels, and meeting agendas, communicating with Board or committee members about meeting schedules, and distributing plans and other materials.Generate mailing lists and send notices associated with public hearings, meetings, and other information. Maintain specific pages of the CDD website that require frequent updates.Manage tasks associated with event planning for various activities of the divisions. Work on special projects managed by CDD staff as needed.Records InformationMaintain records and system for the official files, according to Commonwealth of Massachusetts Record Retention Schedule; update and purge files accordingly.Coordinate off site storage and retrieval of recordsFiscal ResponsibilitiesOrder and organize supplies; prepare purchase order requests and manage invoices. Manage orders associated with equipment needs and off-site storage.Mail and DeliveriesMay collect mail from and make deliveries to Cambridge City Hall. Distributes mail to CDD divisions. Perform other related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM QUALIFICATIONS:Education and Experience: High School diploma or equivalent; Associate degree preferred. A minimum of 3 years of office administration experience required, with 5 years of experience preferred; or any equivalent combination of education, training, and experience.Essential Knowledge, Skills, and Abilities:Ability to work in a team environment with different types of professionals.Effective and professional written and verbal communication skills.Exceptional office management, organizational and interpersonal skills.Excellent customer service skills.Computer proficiency in Microsoft Office applications including Word and Outlook. Ability to manage operations independently after initial work orientation.Ability to exercise sound judgment, negotiate priorities and manage multiple simultaneous tasks and deadlines.Commitment to anti-racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.Preferred Knowledge, Skills, and Abilities:Familiarity with CMS-based websites, GIS programs, and other office applications (such as spreadsheets and mail merge).Familiarity with Massachusetts administrative laws and regulations, including Open Meeting Law, Public Records Retention Law, and other rules for municipal procedures.Experience managing large mailings and other public outreach activities.Experience working or interacting with a municipal urban planning office. PHYSICAL DEMANDS: Ability to access input and retrieve information from a computer. Ability to operate office equipment including copiers, printers, and scanners. Executes multiple tasks involving keyboarding, telephones, writing, bending, reaching, and lifting of books and boxes of large files and documents (up to 10 lbs). WORK ENVIRONMENT: Standard office environment, which includes fluorescent lighting and air conditioning. Moderate noise level, which can elevate with phone calls and walk in members of the public. A busy office work environment characterized by multiple work demands from department staff and customers. This position may be eligible for hybrid work under the City’s Telework Policy depending on operational needs. OFFICE HOURS: Monday 8:30am-8:00pm, Tuesday-Thursday 8:30am-5:00pm, Friday 8:30pm-12:00pm. Work schedule may be flexible to include support at evening meetings. DOCUMENTS REQUIRED:Please upload the below documents to complete your application:ResumeCover Letter#P2 THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION, AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE, UPON REQUEST. THE CITY IS COMMITTED TO ADVANCING A WORKFORCE CULTURE OF ANTIRACISM, DIVERSITY, EQUITY, AND INCLUSION.PI238604375

BCforward is currently seeking a highly motivated Administrative Assistant 1 Job for an opportunity at Cambridge, MA 02142 Onsite (M-F 20 hrs/week)!Position Title: Administrative Assistant 1 Location: Cambridge, MA 02142 Onsite (M-F 20 hrs./week)Anticipated Start Date: ASAPPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 03 Months. Job Type: Contract and OnsitePay Range: $20 - $22/hr.Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).Top Skills:Years of Experience Required: 2 overall years of experience in the field.Minimum 2 years' experience with ExcelMinimum 2 years' experience with hardware managementMinimum 2 years' experience with procurement experience - onboarding and offboarding items.Job Description:Performs a variety of complex administrative functions primarily for Cambridge site.Manages travel arrangements; coordinates meetings and events; coordinates department team operations, and facility operations.Team Management Support:On-boarding for new employees (industry internal/ external, interns and vendors (as needed)Partner with team admins on equipment procurement (NH), transfer (internal)Partner with team admins on workspace assignment. Update/ensure that EC and Visio map is updated accordingly.Workstation set up: make sure workstation furniture and equipment is set and workspace is cleared/ clean.Add new employees are added to the appropriate Management and Team Distribution Lists.Add in actual DL's.Off-boarding for new employees (industry internal/ external, interns and vendors (as needed)Collect equipment from employees leaving MS. Ensure that the correct equipment transitions with employees moving internally.Collect cardkey, AMEX, Prime Card and Orca card. Dispose of as appropriate.Ensure that EC and Visio space map are updated accordingly.Clear workspace, ensure its set for next occupant assignment.Remove employees leaving Management or client from DL'sAdd in actual DL's here.Wipe re-stock equipment.Peripherals: break/fix, refresh, loss replacements requests.SAW ordering/reassignment.Event Coordination and Logistics:Assist with execution of event logistics (e.g. set up, tear down, event space and catering arrangements) at request of and under the direction of EBA or manager.Benefits:BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.About BCforward:Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.Interested candidates please send resume in Word format Please reference job code 220708 when responding to this ad.Get job alerts by email.Sign up now!Join Our Talent Network!Salary DetailsThis salary was provided in the Job Posting.$20-$22Hourly SalaryJob SnapshotEmployee TypeContractorLocationCambridge, MA (Onsite)Job TypeAdmin - ClericalExperienceNot SpecifiedDate Posted03/29/2024

Harvard UniversityDescription: 02-Apr-2024Administrative AssistantFaculty of Arts and Sciences 65061BRJob SummaryReporting to the Director of Administration, this position will provide high level administrative support to the department chair, Director of Graduate Studies, and Director of Undergraduate Studies, with additional support to faculty and other department staff as time allows. Position DescriptionDepartment leadership support: The position will provide high level administrative support to department leadership (chair, Director of Graduate Studies, Director of Undergraduate Studies), including but not limited to:- Concur expense reports and reimbursement preparation- Procurement in Buy2Pay, including placing purchase orders and processing vendor invoices- Conference and event organization- Travel arrangements, itineraries, and reimbursements for department leadership and guest speakers- Calendaring and meeting scheduling- Technical assistance including ordering hardware, software, and liaising with HUIT- Providing support for letters of recommendation- Printing, photocopying, and shipping support- Assisting with special projects as neededAs time allows, this position can provide additional support as needed to faculty and other departmental staff, and can assist with expense reports, event preparation and support, and other tasks Basic Qualifications3 years of administrative or other relevant experience. Additional Qualifications and SkillsExperience in higher education administration and academic programs. Ability to work independently and anticipate and resolve problems with minimal supervision in a work environment of multiple and conflicting priorities. Strong time management, organizational, and interpersonal skills, flexibility and good judgment, excellent written and oral communication skills. Commitment to understanding and clearly communicating Harvard policies, and comfort enforcing policies with faculty. Experience with Harvard systems, especially Concur and Buy2Pay, is a plus. Physical RequirementsOccasional event setup - lifting no more than 10lbs.Working ConditionsThis is a full-time, 35 per hour week position, working primarily during the department’s business hours of 9am-5pm Monday-Friday. Department of East Asian Languages and Civilizations staff work on campus 3 days a week and remotely 2 days a week, with more flexible work options available during the winter and summer breaks.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsWe regret that we will not be able to provide visa sponsorship for this position.All formal written offers will be made by FAS Human Resources.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Sub-UnitArts and Humanities Salary Grade054DepartmentEast Asian Languages and CivilizationsUnion55 - Hvd Union Cler & Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1 PI239057286

Location: Cambridge, MASalary: $25.00 USD Hourly - $30.00 USD HourlyDescription: Our client is currently seeking a ADMINISTRATIVE ASSISTANT Job Title: Administrative Assistant Location: Cambridge, MA (Hybrid) Work Schedule: 35 hours/week Duration: 3 months Qualifications & Requirements: A team player, who is flexible, adaptable, and comfortable working in a fast-paced, culturally diverse environment. Ability to work independently and take initiative. Strong interpersonal skills, with a proactive and positive customer service approach. Keen attention to details and accuracy. Contact: [email protected] job and many more are available through The Judge Group. Find us on the web at www.judge.com

The Role:We are actively recruiting for an Administrative Assistant, Clinical Development at Moderna. This individual will provide critical support to senior leaders across Clinical Development. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.Moderna is a highly collaborative organization with a culture of relentless optimism, tenacity and curiosity.Here's What You'll Do:Proactively manage calendars and provide scheduling support for assigned senior leaders.Manage expectations and deliverables with teams (e.g. due dates, prep meetings, information needed, etc.), and understand business priorities and challenges.Coordinate extensive internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize.Manage significant travel arrangements for senior leaders (domestic/international)Manage standing meetings and off sites with leaders' teams throughout organization.Manage all aspects of conference attendance - registration, travel, pre-attendance prep meetings.Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions.Prepare expense reports for senior leaders.Leverage collaboration technology for meeting arrangements and be able to quickly troubleshoot common technical challenges independently.Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results.Demonstrated ability to work flexibly and take on projects as required.Proactively support all strategy and business development initiatives - i.e. coordinating site visits, travel, internal prep meetings, on-site logisticsHere's What You'll Bring to the Table:At least 1-3 years of directly relevant experience providing senior leader level administrative support in a corporate environment.Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.Proven ability to take initiative, determine priorities and exercise good judgment.Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results.Organizational skills and flawless attention to detail, recognizing value and impact of the results.Demonstrated ability to work flexibly and take on projects as required.Confidence with significant calendar managementProficiency in Microsoft Office SuiteModerna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:Highly competitive and inclusive medical, dental and vision coverage optionsFlexible Spending Accounts for medical expenses and dependent care expensesLifestyle Spending Account funds to help you engage in personal enrichment and self-care activitiesFamily care benefits, including subsidized back-up care options and on-demand tutoringFree premium access to fitness, nutrition, and mindfulness classes Exclusive preferred pricing on Peloton fitness equipmentAdoption and family-planning benefitsDedicated care coordination support for our LGBTQ+ communityGenerous paid time off, including:• Vacation, sick time and holidays• Volunteer time to participate within your community• Discretionary year-end shutdown• Paid sabbatical after 5 years; every 3 years thereafterGenerous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents 401k match and Financial Planning toolsModerna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit optionsComplimentary concierge service including home services research, travel booking, and entertainment requestsFree parking or subsidized commuter passesLocation-specific perks and extras! About ModernaSince our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.Moderna is a smoke-free, alcohol-free and drug-free work environment.Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We're focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at [email protected]. (EEO/AAP Employer) #LI-KF1-

Our client, a university located in Cambridge, MA, is seeking a temporary Administrative Assistant to join the team. This role is Monday-Friday from 9:00am-5:00pm and pays $30 an hour. This position will be supporting a Professor with scheduling, preparing itineraries, travel arrangements, composing and editing correspondence, event coordination, and research and data management. The ideal candidate for this role will have 4+ years of relevant experience, and has excellent communication and problem-solving skills. Qualified candidates are encouraged to apply for immediate consideration!Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Summary:The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced every day by a group of highly motivated individuals. The Ragon Institute, at every level, depends upon collaboration, compassion, dedication, and innovation. It is a results-oriented organization that seeks people who not only embrace these values but who thrive in teams and want to work in a dynamic environment.Reporting to the Program Manager, Executive Administration, the Staff Assistant II, Special Projects will provide high-level administrative support to ensure the efficient and effective day-to-day functioning of the Executive Office within a dynamic, fast-paced environment. The Executive Assistant will provide a wide range of administrative tasks for senior-level staff that will include scheduling meetings, expense reporting and serving as a key point of contact for the Institute and other constituents. The Staff Assistant II, Special Projects will assist with internal/external events and individual projects assigned by the Program Manager, Executive Administration as well as the Executive Assistant, Director for efficient operation of the Executive office. They will work collaboratively with internal and external stakeholders while maintaining an upbeat and positive attitude that supports the mission of the Ragon Institute. This role will also work closely with senior faculty and group leaders to help drive our educational initiatives and strategy and ensure seamless implementation.Job Duties:• Provides confidential administrative support for the Program Manager, Executive Office, Executive Assistant to the Director and Executive Assistant to the Associate Director and the Executive team, which consists of Director and Associate Director• Provides backup support to the Executive team when Program Manager, Executive Administration is absent• Tracking and monitoring of the Executive team task lists with timely notification of deadlines• Assists with Executive office coverage, including answering multiple phone lines, greeting visitors, creating presentations, and setting up video conferencing• Serves as an administrative contact and liaison with other offices, individuals, and external institutions and agencies • Assists in arranging domestic and international travel, hotels, and other travel logistical needs for the Executive team and visitors to the Institute • Processes electronic reimbursements, invoices and vendor check requests as needed• Maintains a filing system for the Executive team's files, paper and electronic, regarding correspondence, finances, associations and memberships, and other confidential and general documents• Assists with function arrangements such as ordering catering, providing AV equipment, and scheduling of conference rooms• Key point of contact for all Ragon Events, both internal and external• Provide back up support for all Ragon sponsored events, including but not limited to vendor management, assistance with set up and break down and onsite, day-of event management• Assist leadership in driving the educational strategy of the Institute; facilitate and support all educational programs at the Ragon Institute (including courses, internships, Fellowships, etc.)• Collaborate with Ragon faculty members and the partner institute (MIT or Harvard) to support all administrative and logistical needs to plan and execute the classes and student programs• Work with Ragon Faculty to plan, organize, and conduct weekly seminars; includes coordinating lodging for outside speakers, arranging schedule of meetings, moderating Q&A during seminars, and set up for weekly seminars• Assist the executive office team in ensuring the quality of program delivery and providing excellent customer service to students, faculty and Ragon partners• Assists Program Manager, Executive Office with the administrative organization of faculty visits including lodging arrangements, scheduling meetings, arranging dinners, escorting visitors and other tasks as assigned by Program Manager, Executive Office• Assists Program Manager, Executive with the planning and execution of all Board Meetings, include conference room booking and set up, compiling materials, and escorting board members• Assists Executive Assistant, Director with the logistics for the annual MIT Course in South Africa including travel logistics, materials, creating and maintaining budget, issuing e-payments and other tasks as assigned by Executive Assistant, Director• Identify new ways to improve efficiency on planning and space management of educational programs• Assists Executive Assistant, Director with the planning and logistics of the annual Scientific Advisory Board meeting including booking lodging, ordering meals, itinerary development and other tasks as assigned by Executive Assistant, Director• Assist with development of the Ragon Community Outreach program, to cultivate relationships with new and/or existing partners, collaborators, and affiliates, engaging the broader scientific community to foster collaborations and to promote our brand and identity• Provides back up coverage in the reception lobby• Other duties assigned by ManagerQualifications Minimum degree and field of knowledge: High School diploma required; BS/BA preferredYears experience required: 1+ years experience preferredQualifications:The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with minimal supervision. This person must be sharp, personable, exceedingly well organized, attentive to detail, and must enjoy the administrative challenges of supporting three dynamic executives within a growing/changing environment. The individual must have the flexibility to interact with staff (at all levels) sometimes under pressure, remaining level-headed, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert level communication skills, and strong decision-making ability are equally important.The above job description details the major duties and qualifications of the listed position. The individual hired to this position confirms that they are able to perform all duties outlined. Although the specific duties and responsibilities of this position may vary slightly, the supervisor of this position will ensure that the individual hired to this position is trained and qualified to complete each task assigned.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Position Title: Administrative & Project Coordinator Division: Peace Commission Rate: $32.38 - $35.76 hourly Application Requested: 4/29/24 Posting Date: 4/9/24 Civil Service Type: Official Service Number of Hours Per Week: 25 hours weekly (benefits eligible) Additional Work Hours Information: Flexibility for occasional evening meetings required (3-4 evening meetings per month) Job Code: M738 (ID# 848) Sequence #: 701 Union Affiliation: None Description: ABOUT THE ROLE & THE DEPARTMENT: Under the supervision of the Executive Director, the Administrative & Project Coordinator will provide primary administrative and clerical support and assist with planning and implementing projects and programs for two small departments: the Peace Commission (Peace) and the Police Review & Advisory Board (PRAB), located at 51 Inman Street, 2nd Floor. The Police Review & Advisory Board is responsible for civilian oversight of the Cambridge Police Department (CPD), providing a prompt, impartial and fair investigation of complaints brought by individuals against members of the CPD. The Board is completely independent of the CPD and is authorized to receive, investigate, and mediate complaints against members of the CPD and review complaint investigations completed by the CPD’s Professional Standards Unit. The Peace Commission works with other municipal agencies, communities of faith, and nonprofit organizations to promote positive dialogue, foster understanding, and coordinate compassionate community responses to support recovery and healing in the wake of traumatic events and violence affecting Cambridge and its residents. The Commission organizes events and programs, including the City’s annual commemorations of Martin Luther King Day and of the Holocaust, as well as the citywide Meet Your Neighbor Day each September. It also supports the work of the Citizens’ Committee on Civic Unity, which fosters fairness, equity, unity, appreciation, and mutual understanding across all people and entities in Cambridge.ESSENTIAL DUTIES & RESPONSIBILITIES:Specific duties include but are not limited to the following: Provide administrative support to the Executive Director, including scheduling, correspondence, conference and training preparation, and office organization. Support monthly public meetings for PRAB, the Peace Commission, and the Citizens’ Committee on Civic Unity (Civic Unity). Duties include scheduling, logistics, drafting and posting agendas, publicizing meetings, compiling and distributing materials, and timely notetaking and drafting of meeting minutes. Support and assist in the planning and execution of projects, events, and outreach initiatives across the departments.Assist with annual fiscal budgetary tracking, and be directly responsible for budget administration, financial processes, and timely processing of accounts payable.Manage intake of complaints received by PRAB regarding the practices and policies of the Cambridge Police Department.Maintain PRAB correspondence, case files and case management docket, to track and document all inquiries and cases that come to PRAB.Maintain and update City web pages for Peace, PRAB, and Civic Unity, and design program/outreach materials, including flyers and brochures. Coordinate daily operation of Peace and PRAB’s administrative functions, including recordkeeping of departmental fiscal matters and accounts payable/receivable.Perform reception and office management duties for Peace and PRAB’s administrative office, including ordering, receiving, and keeping an inventory of all supplies.Perform other related duties as needed.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.MINIMUM QUALIFICATIONS:Education and Experience: Associate degree and 2+ years of experience in carrying out general administrative duties in an office setting or any equivalent combination of education, training and experience. Knowledge, Skills, and Abilities:A successful candidate will have excellent customer service skills, excellent organizational skills, and attention to detail, and will be able to prioritize and multi-task work for two departments and multiple projects. Strong interpersonal skills are essential, including the ability to maintain composure, sensitivity, confidentiality, and discretion in interactions with a wide range of individuals and communities.Excellent research and writing abilities, a high level of organizational, communication, and interpersonal skills, and the ability to work both independently and collaboratively.Demonstrated computer literacy using Microsoft Office applications including Word, Outlook, and Excel.Commitment to anti-racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.PREFERRED QUALIFICATIONS: Education or experience working in the fields of mediation, community organizing, law, and/or criminal justice desired.Demonstrated commitment to civil and human rights and social justice.Familiarity with Adobe Acrobat, InDesign, Canva and/or other design software.Knowledge of the Cambridge community.PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer. Answer telephones and maintain multiple files. May require minimal lifting of up to 10 pounds. WORK ENVIRONMENT: General office environment with air conditioning and fluorescent lighting. The office can be active with phone calls and walk-in members of the public. This position may be eligible for hybrid work under the City's Telework Policy, depending on operational needs.SUMMARY OF BENEFITS:Competitive health, dental, and vision insuranceVacation and Sick Leave Eligible Paid parental leave Sick Incentive Pay Eligible3 Personal days14 Paid HolidaysCity employee commuter benefits (T-Pass reimbursement Bluebikes membership, EZRide Shuttle membership)APPLICATION PROCEDURE: Please upload the following documents to complete your application:ResumeCover Letter #P1 THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION, AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE, UPON REQUEST. THE CITY IS COMMITTED TO ADVANCING A WORKFORCE CULTURE OF ANTIRACISM, DIVERSITY, EQUITY, AND INCLUSION.PI239397707