Lease Administrator Salary in California, USA

Objective of Position:The Property Administrator will provide first-class property management service and assist the Property Management team with day to day administrative support including accounts payable functions, general administrative support, and tenant/vendor customer relations.Essential Duties & Responsibilities:Provide excellent customer service to both external and internal customers.Monitor the work order system to ensure timely completion and closing of tenant workorder requests.Work cohesively with engineers and tenants on any problem areas and ensure tenant is satisfied with results.Make sure that the office is always covered to allow the Property Manager time to interact with the tenants and their immediate building needs.Review for accuracy and transmit vendor invoices to the accounts payable program.Ensure invoice coding is correct before sending to manager for payment approval.Maintain building access control system.Update building and garage access card requests from tenant's daily.Coordinate all tenant pre move-in requirements such as access cards/keys, lobby tenant directory, mailbox assignment.Responsible for the scheduling of the building conference rooms.Ensures that all audio/video equipment is in working order in the conference center and in the common areas.Review security DAR reports daily to determine if any incidents occurred after-hours and report to Property Manager.Issue work orders for any maintenance items that were discovered during security officer rounds.Coordinate tenant janitorial requests to the night janitorial supervisor and ensure completion.Organize and maintain lease folders, construction files, vendor files, and building operations policies.Monitor and maintain current fire warden lists and update accordingly.Prepare correspondence as required.Maintain all office equipment and order office supplies as needed.Help coordinate tenant events.Open, sort and distribute all incoming mail. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Title Property Administrator - San Jose Job Description Summary Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIESMay be responsible for one or more of the following:Provide full administrative support, including phone support, typing reports, filing and distribution of correspondenceSchedule and coordinate meetings/special events, as requestedAssist in lease administration activities, including tenant contacts and insurance information; generate reportsPrepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W's policies and proceduresPrepare and code invoices for Property Manager's approvalEnsure office is stocked with office supplies and other required items to maintain the officeEnsure prompt and accurate completion of contract and certificates of insurance information in contract administration softwareTrack and file contracts and insurance certificates; maintain follow-up system for expirationsMonitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work ordersMaintain the property purchase order systemMaintain lease and contract files, as well as other files located within the property management officePromote and foster positive relationships with tenants and clients and track service calls as requiredAssist with monthly and quarterly management reports as well as annual budget preparationProcess management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approvalKEY COMPETENCIES1. Communication Proficiency (oral and written)2. Customer Focus (internal and external)3. Organization Skills4. Interpersonal Skills5. Initiative6. Multi-taskingIMPORTANT EDUCATIONHigh school diploma/GED equivalent; Bachelor Degree preferredIMPORTANT EXPERIENCECustomer service experience preferredADDITIONAL ELIGIBILITY QUALIFICATIONSProficiency in Microsoft Office SuiteAbility to give and take direction and to interface with decision makers in a professional manner and maintain confidential informationWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.AAP/EEO STATEMENTC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $33.65 - $33.65Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.

Buyer IJob No: 537899Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position SummaryThe Buyer I is an entry-level position that works under the guidance of higher-level purchasing staff. Work is generally confined to routine purchasing/expediting activities. Purchasing authority is limited and clearly defined. The Buer I should have general knowledge of purchasing principles, practices, and procedures; knowledge of demonstrated ability to learn quickly, including competitive bidding, as required by the California State Statutes and Codes. Typical duties include but are not limited to: Requisition review and order processing. Locate suitable vendors for sourcing bids. Obtain pricing, availability, payment terms, and material quality from one or more vendors. Consult with departments on the acceptability of materials offered. Review and evaluate price quotations and submit results to the supervisor for review and confirmation of proceeding when the purchase exceeds dollar authority. Assess the need for special handling due to the packaging, availability, and urgency. Preparation, research, negotiation, review, organization, and final execution of routine, low-risk contractual documents for various campus departments. Works with lead or supervisor to develop bid specifications and evaluation in accordance with State of California and University policies and procedures. May conduct pre-bid conferences with vendors and administrative staff. Informs and advises suppliers of University policies, procedures, and other compliance requirements. Works closely with the lead or supervisor to ensure processes are performed appropriately. Coordinates efforts for Disabled Veteran Business Enterprise (DVBE), small business, and sustainability participation. Consult with the originating department regarding the acceptability of materials or services offered prior to awarding the order. Under supervision, responsible for the negotiation, formulation, preparation, and finalization of various service agreements, maintenance agreements, and equipment leases. Using emails, phone calls, and in-person visits, work with the campus community and suppliers to answer questions, provide information, respond to problems, and provide training as applicable to procurement processes. Work closely with Accounts Payable, the ordering department, and Receiving to ensure that orders are filled correctly and in a timely manner. Prepare any necessary documents and compose correspondence to vendors concerning outstanding problems. Elevate when all follow-up methods have been exhausted. Review outstanding orders and encumbrances to clean up orders and account funding. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. It is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but they may vary based on operational needs.This position is approved for partial telecommuting with onsite work in San Diego. Department SummaryThe Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit. It encompasses a wide variety of functions, from contract and lease negotiations to basic purchasing services for equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. Education and ExperienceEquivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements or leases.orEquivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Key Qualifications General clerical or administrative experience of at least one year of varied purchasing or accounting activities is preferred. Experience utilizing integrated computer software systems such as Oracle is preferred. Ability to quickly learn the purchasing methods and procedures, including the competitive bidding processes as required by the California State Statutes and Codes and University. Ability to establish and maintain cooperative working relationships with vendors, faculty, students, administrators, and members of the general public; Ability to independently gather and analyze data necessary for informed purchasing decisions; read and write clearly in English; Analyze bids; and perform simple research. Ability to use computers and software (excel, work, etc.) and an integrated complex financial accounting system. Compensation and BenefitsStarting salary upon appointment is not expected to exceed $4,812 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,700 - $6,692 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 15, 2024. To receive full consideration, apply by April 14, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Casie Martinez at [email protected]: Mar 29, 2024 (9:00 AM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/537899/buyer-iCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-127b02f2835bf446b5be2aa26637d3df

Front Porch Communities and ServicesLocation 3204 Rosemead Blvd Suite 100, , El Monte, CA, 91731, United StatesBase Pay $62400.00 / YearEmployee Type Level 2Minimum Experience 2 YearsMaximum Experience5 YearsContact informationName Sandra AndradeSUMMARY: The position is responsible for the goals, objectives, and overall welfare of each community assigned. The Property Supervisor performs these duties personally or through delegation of subordinate staff.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following as well as others which may be assigned by supervisory personnel.Responsible for assisting the Administrator or Manager in marketing available units. This would include advertisements, resident selection qualifications, interviews and entering into lease agreements with prospective residents in accordance with CHM’s policies and procedures and any regulatory agreement(s) which might govern the property. In the absence of the Administrator/Manager or during initial occupancy of new construction will perform the administrative duties as required.Provides direct supervision of community Administrators/Managers. Participates and/or makes recommendations regarding hiring, discipline, and termination decisions Participates in the development of and is responsible for the interpretation of policies and procedures and ensures that they are properly implemented and properly administered.Ensures that certifications required by all regulatory agreements are completed annually and accurately. Reviews resident files and ensures that files and records are kept in accordance with established policies.Ensures that HIPPA, HUD and any other regulatory agency, certifications and confidentiality is followed as required.Assists as necessary in the preparation or review of legal notices and any other notices as may be required. Attends court hearing as required.Assists in the development and monitoring of spec bids packet for capital projects required.Prepares written reports for CHM corporate offices, regulatory agencies, owner board, and lenders as requested.Participates in all required management meetings, professional associations and training sessions.Schedules regular visits to managed client communities at least monthly and more as needed. Supervises managed client communities’ Administrator or Manager and prepares performance evaluations as required. Participates in site inspections and resident file audits.Ensures that the Administrator or Manager promotes a favorable public image for the community such as making the community available for nonprofit community events which will benefit the residents: such as voting polling place, educational events, community meal site, or wellness clinics.Makes sure that Administrator or Manager creates a home-like atmosphere in the community, encouraging each resident to participate in the activities available or the development of new ones, believing that each resident has something to offer the community.Makes sure that the Administrator or Manager communicates to the residents the chain of command, allowing the resident to present any problems or ideas.Participates or assists the Administrator or Manager in the development of a Resident Association and any other social activities for the residents. Maintains good rapport with the Administrator or Manager and monitors overall compliance of community with CARING Housing Ministries’ standards.Carry out other duties as assigned by the Director of Operations or President of CARING Housing Ministries.QUALIFICATIONS: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION AND/OR EXPERIENCE: Associate’s degree or equivalent from a two-year college or technical school; and at least two year related experience and/or training; or equivalent combination of education and experience. Experience in on-site administration of a nonprofit housing community strongly preferred. Knowledge of Microsoft Office, Excel, Word, and other office software programs is necessary. Familiarity with OneSite occupancy certification software preferred. Occupancy Specialist Certification and Tax Credit Certification preferred. Ability to be licensed by the State of California to drive a car.OTHER SKILLS AND ABILITIES: Excellent organization and time management skills. Ability to work effectively with a variety of individuals of varying ages and culture.LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, and government regulations. Knowledge of math in order to develop, analyze and monitor budgets. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of residents, families, client board members, regulatory agencies, and the general public.REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to handle objects such as writing instruments, telephones, and a keyboard. The employee is occasionally required to stand, walk, reach with hands and arms, and taste or smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.May have to work 8 or more hours per day and 40 or more hours per week flexibility with work schedule required. Position requires the ability to be on-call during some part of the work week.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is usually moderate.Final candidates must successfully complete a pre-employment physical, drug screen and criminal background clearance.Front Porch/CARING Housing Ministries is and Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws.PI239014569

Job Title Assistant Property Manager Job Description Summary The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator• Assist in lease administration activities, including abstracting leases and keeping our database current• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts• Prepare and coordinate bid proposals and service contracts• Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures• Coordinate tenant move ins and move outs, including furniture delivery and pick up• Oversee maintenance of work order and purchase order systems• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date• Update and maintain office procedures in the property Operation's Procedure Manual under direction of manager• Ensure Certificates of Insurance for tenants and vendors are up to date• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager• Participates in performance oversight of all service contractors who perform contract servicesKEY COMPETENCIES1. Customer Service Focus2. Organization skills3. Time Management skills4. Communication Proficiency (oral and written)5. Initiative6. Multi-Tasking7. Sense of UrgencyIMPORTANT EDUCATION• High school diploma/GED equivalent; Bachelor's Degree preferredIMPORTANT EXPERIENCE• At least 1 year of real estate property management or related experienceADDITIONAL ELIGIBILITY QUALIFICATIONS• Proficiency in Microsoft Office Suite• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlinesWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.AAP/EEO STATEMENTC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.OTHER DUTIESThis job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $30.00 - $31.25Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.

San Diego State University Research FoundationAdministrative Support Coordinator IUS--San DiegoJob ID: 2024-16950Type: Part-Time Contract# of Openings: 1Category: Administrative/ClericalCTE- Center for Tobacco and the EnvironmentOverviewThe salary range for this position is $17.00 - $23.00 per hour depending upon qualifications and is non-negotiable. San Diego State University’s Center for Tobacco and the Environment (CTE), co-directed by Georg E. Matt, PhD and Thomas Novotny, MD, is an extramurally-funded Center established in 2022. CTE’s mission is to prevent, reduce, and eliminate tobacco’s toxic legacy of environmental pollution and harm to human health caused by decades of commercial tobacco sales and use through the creation of an open, community-engaged, inter- and transdisciplinary research center that serves the diverse communities affected by the environmental impacts of commercial tobacco sales and use. CTE provides an organizational platform for the next generation of research that seeks solutions to human exposure and environmental contamination created by decades of tobacco use and that contributes to California’s comprehensive policy initiatives to end commercial tobacco sales and use by 2035. CTE is home to a well-established group of multi-disciplinary scholars from different colleges at SDSU including Health and Human Services, Sciences, Arts & Letters, and Professional Studies & Fine Arts whose work focuses on the environmental impacts of commercial tobacco use. Researchers at CTE conduct multiple extramurally-funded research projects focused on tobacco and the indoor and outdoor environment, including the newly-funded Tobacco Policy Research Center (TPRC) for Tobacco and the Environment. Funded by the Tobacco-Related Disease Research Program, the TPRC will pursue the following policy initiatives over the next two years: (1) Make all outdoor dining areas in the City of San Diego smokefree and vapefree; (2) Eliminate tobacco product waste in tribal outdoor recreational areas; (3) Protect aquatic environments from urban tobacco product waste; (4) Disclose thirdhand smoke pollution in real estate transactions; (5) Disclose thirdhand smoke pollution in lease agreements; and (6) Adopt restorative practices focused on tobacco’s environmental impact as part of alternatives to suspension in schools.Please note that due to the potential for the contamination of study samples, the incumbent must be a nonsmoker and non-user of tobacco, e-cigarettes, and cannabis and live with nonsmokers/non-users. ResponsibilitiesUnder the direction of the CTE Center Coordinator(s), the Administrative Assistant provides primary administrative support to the Center. The incumbent interacts with CTE investigators and research staff; graduate and undergraduate students; community partners organizations, including elected officials, their staff, and municipal employees; and University and Foundation departments. In support of the goals and objectives of Center, the Incumbent will (1) use office support technology and software applications, such as word processing, desktop publishing, spreadsheets, and databases to produce Center materials and other documents, correspondence, memos, files, and reports and (2) create and maintain accurate and thorough records, files, and record keeping systems, in compliance with Foundation policies and procedures and award restrictions and guidelines. Specific duties include but are not limited to: Administrative Support Coordination 60%General Operations:Oversee general office operations including serving as the primary contact for SDSURF for work orders, repairs, maintenance, signage, photocopier service and maintenance. Order and manage supplies, equipment, and other assets across a variety of projects, including handling logistics of deliveries, shipping, receiving, inventory control, and processing of property forms.Coordinate and submit data, software licensing, and telephone service requests as needed.Assemble and distribute Center materials via e-mail and/or USPS, maintain accurate mailing lists, and monitor responses.Staff Support:Assist Center Coordinators with recruitment and new hire and volunteer onboarding tasks, track volunteer appointments, and monitor the end dates for staff positions.Maintain student tracking database and verify accuracy. Process key requests and maintain accurate records of keys and access cards distributed to Center personnel.Monitor staff compliance with required certifications including Human Subjects training.Coordinate the CTE project management system and assist in the management of workflow.Assist in preparing for team building activities, special events, and celebrations.Research Support:Schedule and organize meetings between CTE, community organizations, and internal and external investigators. Organize site-based data collection and meetings with community partners, including parking, food and beverage, and required permissions.Provide information, assistance, and resources to current and prospective partners and CTE members. Perform administrative functions to support submission of annual progress reports, grant proposals, and other reporting requirements, including maintaining up-to-date biosketches, other support, and publications. Communicate regularly with Center staff and investigators to ensure needed administrative support is provided. The incumbent is also responsible for coordinating the annual in-person Policy Center Symposium held in San Diego for approximately 100 of its community partners and members and semi-annual virtual webinars for approximately 100 of California’s tobacco prevention programs and other stakeholders Fiscal Management 25%Prepare CTE contracts, coordinating the process of contract approval, and the status of all contracts.Collaborate with Center Coordinators and Grant Administrator to monitor transactions and budget reports.Process and track SDSURF financial transactions, such as check requests, purchase requisitions, invoices, payment authorizations, Pcard transactions.Coordinate travel arrangements to include travel, lodging, transportation, approvals, and other necessary forms (e.g., for foreign travel) and reimbursements.Assist in the fiscal administration of Center affiliated projects (e.g. Pilot Projects) including reviewing financial paperwork and submitting transactions for fiscal approval and processing.Communicate with vendors and independent contractors and the Administrator to ensure timely completion of necessary contracts and related documents to establish business relationships with SDSURF.Maintain internal fiscal files and tracking mechanisms to ensure proper and timely flow of purchases and payments.Assist with budget projections and budget adjustments.Support logistical aspects of incentive distribution for research conducted in affiliation with the Center. Other Duties and Responsibilities as Assigned 15%Meet regularly with the Center Coordinators and PIs to ensure activities are on target and within established deadlines.Respond to emails and inquiries in a timely and professional manner.Attend CTE and community meetings, trainings, and classes, preparing agendas and minutes, as requested.Ensure compliance with SDSURF policies and procedures across all functions listed above.Train, assign, oversee, and review the work of part-time student assistants or volunteers. QualificationsKnowledge & AbilitiesKnowledge of and skill in standard office procedures and practicesKnowledge of English grammar, spelling and punctuationKnowledge of Microsoft Word, Excel, PowerPoint, or related programs, and online databases to track data & provide reportsKnowledge of writing and presentation fundamentals to effectively communicate standard informationAbility to apply independent judgment, discretion and initiative to address problems and develop solutionsAbility to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projectionsAbility to schedule and assist in organizing special events, conferences, and meetingsAbility to display flexibility and independently handle multiple work unit priorities and projectsAbility to draft and compose correspondence, standard reports and spreadsheetsAbility to use and quickly learn new office support technology systems and software packagesAbility to display sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, second language learners, veterans, international students, etc.) Ability to establish and maintain cooperative working relationships with individuals (i.e., students, researchers, community organization members) and employ appropriate accommodations to meet their needsAbility to communicate effectively, both orally and in writing, with CTE researchers and staff, students, and diverse community organizationsAbility to understand, interpret and communicate procedures, policies, information, ideas and instructionsAbility to be organized, meet deadlines, and display attention to detailAbility to understand and follow posted work rules and procedures Minimum Education & ExperienceHigh school diploma or equivalent4-years of progressively responsible experience in an office or administrative environment Preferred QualificationsBachelor’s degree in related field.Experience working in a non-profit, educational or research institute.Experience working with and sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, veterans, etc.).Knowledge of the environmental impact of tobacco.Knowledge of current tobacco prevention or control efforts in CA. Additional Applicant Information Candidate must reside in California or live in a commutable distance from SDSU at time of hire.Job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).San Diego State University Research Foundation is an EEO/AA/Disability/Vets/Title IX Employer.PI239174816

Job Title Property Administrator Job Description Summary Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIESMay be responsible for one or more of the following:Provide full administrative support, including phone support, typing reports, filing and distribution of correspondenceSchedule and coordinate meetings/special events, as requestedAssist in lease administration activities, including tenant contacts and insurance information; generate reportsPrepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W's policies and proceduresPrepare and code invoices for Property Manager's approvalEnsure office is stocked with office supplies and other required items to maintain the officeEnsure prompt and accurate completion of contract and certificates of insurance information in contract administration softwareTrack and file contracts and insurance certificates; maintain follow-up system for expirationsMonitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work ordersMaintain the property purchase order systemMaintain lease and contract files, as well as other files located within the property management officePromote and foster positive relationships with tenants and clients and track service calls as requiredAssist with monthly and quarterly management reports as well as annual budget preparationProcess management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approvalKEY COMPETENCIES1. Communication Proficiency (oral and written)2. Customer Focus (internal and external)3. Organization Skills4. Interpersonal Skills5. Initiative6. Multi-taskingIMPORTANT EDUCATIONHigh school diploma/GED equivalent; Bachelor Degree preferredIMPORTANT EXPERIENCECustomer service experience preferredADDITIONAL ELIGIBILITY QUALIFICATIONSProficiency in Microsoft Office SuiteAbility to give and take direction and to interface with decision makers in a professional manner and maintain confidential informationWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.AAP/EEO STATEMENTC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $33.65 - $33.66Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.

Job Title Assistant Property Manager Job Description Summary The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator• Assist in lease administration activities, including abstracting leases and keeping our database current• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts• Prepare and coordinate bid proposals and service contracts• Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures• Coordinate tenant move ins and move outs, including furniture delivery and pick up• Oversee maintenance of work order and purchase order systems• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date• Update and maintain office procedures in the property Operation's Procedure Manual under direction of manager• Ensure Certificates of Insurance for tenants and vendors are up to date• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager• Participates in performance oversight of all service contractors who perform contract servicesKEY COMPETENCIES1. Customer Service Focus2. Organization skills3. Time Management skills4. Communication Proficiency (oral and written)5. Initiative6. Multi-Tasking7. Sense of UrgencyIMPORTANT EDUCATION• High school diploma/GED equivalent; Bachelor's Degree preferredIMPORTANT EXPERIENCE• At least 1 year of real estate property management or related experienceADDITIONAL ELIGIBILITY QUALIFICATIONS• Proficiency in Microsoft Office Suite• Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlinesWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.AAP/EEO STATEMENTC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.OTHER DUTIESThis job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $36.00 - $36.057692Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.

Administrative Support Coordinator IReq No: 2024-16950Category: Administrative/ClericalType: Part-Time ContractSalary: $17.00 - $23.00Close Date: OverviewThe salary range for this position is $17.00 - $23.00 per hour depending upon qualifications and is non-negotiable. San Diego State University's Center for Tobacco and the Environment (CTE), co-directed by Georg E. Matt, PhD and Thomas Novotny, MD, is an extramurally-funded Center established in 2022. CTE's mission is to prevent, reduce, and eliminate tobacco's toxic legacy of environmental pollution and harm to human health caused by decades of commercial tobacco sales and use through the creation of an open, community-engaged, inter- and transdisciplinary research center that serves the diverse communities affected by the environmental impacts of commercial tobacco sales and use. CTE provides an organizational platform for the next generation of research that seeks solutions to human exposure and environmental contamination created by decades of tobacco use and that contributes to California's comprehensive policy initiatives to end commercial tobacco sales and use by 2035.CTE is home to a well-established group of multi-disciplinary scholars from different colleges at SDSU including Health and Human Services, Sciences, Arts & Letters, and Professional Studies & Fine Arts whose work focuses on the environmental impacts of commercial tobacco use. Researchers at CTE conduct multiple extramurally-funded research projects focused on tobacco and the indoor and outdoor environment, including the newly-funded Tobacco Policy Research Center (TPRC) for Tobacco and the Environment. Funded by the Tobacco-Related Disease Research Program, the TPRC will pursue the following policy initiatives over the next two years: (1) Make all outdoor dining areas in the City of San Diego smokefree and vapefree; (2) Eliminate tobacco product waste in tribal outdoor recreational areas; (3) Protect aquatic environments from urban tobacco product waste; (4) Disclose thirdhand smoke pollution in real estate transactions; (5) Disclose thirdhand smoke pollution in lease agreements; and (6) Adopt restorative practices focused on tobacco's environmental impact as part of alternatives to suspension in schools.Please note that due to the potential for the contamination of study samples, the incumbent must be a nonsmoker and non-user of tobacco, e-cigarettes, and cannabis and live with nonsmokers/non-users.ResponsibilitiesUnder the direction of the CTE Center Coordinator(s), the Administrative Assistant provides primary administrative support to the Center. The incumbent interacts with CTE investigators and research staff; graduate and undergraduate students; community partners organizations, including elected officials, their staff, and municipal employees; and University and Foundation departments. In support of the goals and objectives of Center, the Incumbent will (1) use office support technology and software applications, such as word processing, desktop publishing, spreadsheets, and databases to produce Center materials and other documents, correspondence, memos, files, and reports and (2) create and maintain accurate and thorough records, files, and record keeping systems, in compliance with Foundation policies and procedures and award restrictions and guidelines. Specific duties include but are not limited to:Administrative Support Coordination 60%General Operations:Oversee general office operations including serving as the primary contact for SDSURF for work orders, repairs, maintenance, signage, photocopier service and maintenance. Order and manage supplies, equipment, and other assets across a variety of projects, including handling logistics of deliveries, shipping, receiving, inventory control, and processing of property forms.Coordinate and submit data, software licensing, and telephone service requests as needed.Assemble and distribute Center materials via e-mail and/or USPS, maintain accurate mailing lists, and monitor responses.Staff Support:Assist Center Coordinators with recruitment and new hire and volunteer onboarding tasks, track volunteer appointments, and monitor the end dates for staff positions.Maintain student tracking database and verify accuracy. Process key requests and maintain accurate records of keys and access cards distributed to Center personnel.Monitor staff compliance with required certifications including Human Subjects training.Coordinate the CTE project management system and assist in the management of workflow.Assist in preparing for team building activities, special events, and celebrations.Research Support:Schedule and organize meetings between CTE, community organizations, and internal and external investigators. Organize site-based data collection and meetings with community partners, including parking, food and beverage, and required permissions.Provide information, assistance, and resources to current and prospective partners and CTE members. Perform administrative functions to support submission of annual progress reports, grant proposals, and other reporting requirements, including maintaining up-to-date biosketches, other support, and publications. Communicate regularly with Center staff and investigators to ensure needed administrative support is provided.The incumbent is also responsible for coordinating the annual in-person Policy Center Symposium held in San Diego for approximately 100 of its community partners and members and semi-annual virtual webinars for approximately 100 of California’s tobacco prevention programs and other stakeholdersFiscal Management 25%Prepare CTE contracts, coordinating the process of contract approval, and the status of all contracts.Collaborate with Center Coordinators and Grant Administrator to monitor transactions and budget reports.Process and track SDSURF financial transactions, such as check requests, purchase requisitions, invoices, payment authorizations, Pcard transactions.Coordinate travel arrangements to include travel, lodging, transportation, approvals, and other necessary forms (e.g., for foreign travel) and reimbursements.Assist in the fiscal administration of Center affiliated projects (e.g. Pilot Projects) including reviewing financial paperwork and submitting transactions for fiscal approval and processing.Communicate with vendors and independent contractors and the Administrator to ensure timely completion of necessary contracts and related documents to establish business relationships with SDSURF.Maintain internal fiscal files and tracking mechanisms to ensure proper and timely flow of purchases and payments.Assist with budget projections and budget adjustments.Support logistical aspects of incentive distribution for research conducted in affiliation with the Center.Other Duties and Responsibilities as Assigned 15%Meet regularly with the Center Coordinators and PIs to ensure activities are on target and within established deadlines.Respond to emails and inquiries in a timely and professional manner.Attend CTE and community meetings, trainings, and classes, preparing agendas and minutes, as requested.Ensure compliance with SDSURF policies and procedures across all functions listed above.Train, assign, oversee, and review the work of part-time student assistants or volunteers. QualificationsKnowledge & AbilitiesKnowledge of and skill in standard office procedures and practicesKnowledge of English grammar, spelling and punctuationKnowledge of Microsoft Word, Excel, PowerPoint, or related programs, and online databases to track data & provide reportsKnowledge of writing and presentation fundamentals to effectively communicate standard informationAbility to apply independent judgment, discretion and initiative to address problems and develop solutionsAbility to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projectionsAbility to schedule and assist in organizing special events, conferences, and meetingsAbility to display flexibility and independently handle multiple work unit priorities and projectsAbility to draft and compose correspondence, standard reports and spreadsheetsAbility to use and quickly learn new office support technology systems and software packagesAbility to display sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, second language learners, veterans, international students, etc.) Ability to establish and maintain cooperative working relationships with individuals (i.e., students, researchers, community organization members) and employ appropriate accommodations to meet their needsAbility to communicate effectively, both orally and in writing, with CTE researchers and staff, students, and diverse community organizationsAbility to understand, interpret and communicate procedures, policies, information, ideas and instructionsAbility to be organized, meet deadlines, and display attention to detailAbility to understand and follow posted work rules and proceduresMinimum Education & ExperienceHigh school diploma or equivalent4-years of progressively responsible experience in an office or administrative environmentPreferred QualificationsBachelor’s degree in related field.Experience working in a non-profit, educational or research institute.Experience working with and sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, veterans, etc.).Knowledge of the environmental impact of tobacco.Knowledge of current tobacco prevention or control efforts in CA.Additional Applicant InformationCandidate must reside in California or live in a commutable distance from SDSU at time of hire.Job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).San Diego State University Research Foundation is an EEO/AA/Disability/Vets/Title IX Employer. To apply, visit https://careers-sdsurf.icims.com/jobs/16950/administrative-support-coordinator-i/job?in_iframe=1Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-b63010c8b190e54c8a439a1259b3f37e