Administrative Salary in California, USA

Administrative Specialist II - MIDSJob ID: 2024-205Date Posted: 2024-03-20T00:00:00Location: San Diego, CAMinimum Experience: 2 yearsEducation: High School Diploma or EquivalentEpsilon C5I, Inc. (http://epsilonsystems.com/c5i), focusing on software development and systems engineering for complex command, control, intelligence and combat systems, is seeking an Administrative Specialist II – Analyst, Management II with 2 or more years' experience in San Diego, CA. If you have a passion for excellence in engineering and enjoy working on challenging projects in a fast-paced, team-oriented environment – read on!Duties and Responsibilities:Collect, review, and analyze information in order to make recommendations to the Government.Define the nature and extent of problems, as well as develop appropriate solutions.In the course of preparing recommendations, understand the nature of the organization, the relationship it has with others in the Government, and its internal organization and culture.Prepare and solve mathematical models. Report findings and recommendations to the Government.Reports are usually submitted in writing, but oral presentations regarding findings also are common.Required Qualifications:Bachelor's degree from an accredited four-year college or university in Business, Sciences, Political Science or Contracts ManagementTwo or more (2+) years of experience n Program scheduling for a Government Acquisition Program OfficeCandidate must have an active DoD Secret Clearance.Strong interpersonal skills, telephone etiquette, and professional demeanor.Excellent oral and written communication skills.Effective team player with highly proficient customer service skills.Flexible and able to work in a dynamic, team-oriented environment.Advanced level user in Microsoft Office application (Word, Excel, and PowerPoint, Visio).Pursuant to the various government contractual requirements, all applicants must be U.S. Citizens.Preferred Qualifications:Business/Program Management certificationAbility to process concurrent tasks and work with other team members to accomplish larger or complex tasksKnowledge of office management principles and proceduresSkilled in the use of database management, word processing, spreadsheet and presentation softwareSkilled in organizing resources and establishing priorities of the program officePay Range:The pay range for this role is $70,000 to $80,000 annually. This is a reasonable estimate for this role. Individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.ADA Notations:Regular communication (hearing/speaking).Noise conditions range from very quiet to very noisy.Prolonged use of computer (typing/keyboarding).Frequently required to sit for long periods of time, stand, walk, and may occasionally lift and move at least 25 pounds.Ability to travel by car, air or other means of transportation, if required. Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.PI238389680

Administrative Support Coordinator IIJob No: 535915Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location) Position SummaryThe Administrative Support Coordinator II, under the general supervision of the Medical Director, performs a variety of comprehensive administrative and clerical duties in support of student health center operations. They follow standard policies and procedures in performing these high-level tasks. Work assignments may involve other related activities within the scope of this classification and may be focused in one or more areas within Student Health Services. The Administrative Support Coordinator performs work assignments that typically support the full range of clerical and administrative functions within the student health center including support of clinical leadership, coordination of staffing schedules and timekeeping, overseeing various processes essential to administrative operations, appointment scheduling for practitioners, patient reception, and management of highly sensitive patient phone calls.This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2025 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:15 a.m. to 5:15 p.m., but may vary based on operational needs.The individual hired into this role will work on campus at SDSU in San Diego. Department SummaryStudent Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry.The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success.Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically:“The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community's diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.”For more information regarding Student Health Services, click here. Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience with clinical staff scheduling Experience providing front desk reception in an ambulatory healthcare setting Experience working within a healthcare setting adhering to HIPAA requirements General knowledge of daily clinic operations and strong organizational skills, ranging from patient scheduling and reception to processing of paperwork. Computer skills in practice management and electronic health records. Comprehension of medical terminology at a level sufficient for accurate transcription of involved information; ability to use medical dictionaries and reference texts as needed. Ability to maintain patient and staff confidentiality. Ability to be sensitive to and communicate effectively with a diverse patient population Compensation and BenefitsStarting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 4, 2024. To receive full consideration, apply by April 5, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at [email protected]: Mar 20, 2024 (1:00 PM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/535915/administrative-support-coordinator-iiCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-4e2c2bcf6dac2d428a79fe7379e4d7bb

Administrative Support Coordinator IJob No: 537197Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position SummaryThe Administrative Support Coordinator I provides support to the Director and Associate Director of the Center for Latin American Studies in the College of Arts and Letters. The Administrative Coordinator's work is supervised by the Director and should be carried out within the policies set by the Center and the Director. This position requires fluency in English and Spanish and working knowledge of Portuguese or one of the Indigenous languages taught through the Center. The Administrative Support Coordinator is responsible for office lead and clerical operations necessary for assisting in accomplishing the administrative goals of the Center. These include planning and overseeing budgetary and fiscal matters, course scheduling, processing paperwork for faculty appointments and annual reviews, interpreting academic and administrative regulations and policies, and gathering data for grant and fellowship applications. They will also assist with the preparation and administration of grant proposals, overseeing grant budgets, assisting in the preparation of graduate student applications for review, assisting committees including review committees for travel and other grant funding for students and faculty, hiring and supervising student employees, overseeing the maintenance of the department's website, planning and organizing events, completing annual reports to granting agencies, and securing visas and other documents for international visiting scholars. The Administrative Support Coordinator will assist the Director in the development of publicity materials, the development and maintenance of links with external institutions, and the coordination of efforts between the Center for Latin American Studies and other organizations.This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.The individual hired into this role will work on campus at SDSU in San Diego. Department SummaryOver the years, the Center for Latin American Studies (CLAS) has grown to be a regional center for the acquisition of information on the politics, history, cultures, languages, and contemporary phenomenon of Latin America. The Center demonstrates its effectiveness through such activities as guest lectures, film screenings, major conferences, visiting international faculty and student exchange programs, development and administration of Indigenous language and culture programming, a quarterly newsletter, outreach programming to K-14 institutions and educators, and the coordination of library purchases. The Center's functions include the development of grant funding and administration, development of Indigenous language and culture instruction, ongoing curricular development, internships within San Diego, in Mexico, and in other areas of Latin America for the College and larger University, study abroad programming during the academic year and summer located throughout Latin America, academic exchange programs with COLEF, UABC Norte, and multiple universities and agencies in Oaxaca, facilitation of the Aztec Identity Initiative, administration of the SDSU Oaxaca Center for Mesoamerican Studies, and administration of SDSU's undergraduate major and minor and four (4) graduate degree programs in Latin American Studies, three of which are concurrent degree programs with Public Health, Public Administration, and Business Administration. The academic program is interdisciplinary and draws primarily from its own courses as well as those offered by other departments. The Center develops new courses and academic degree programs, provides instruction in Mixtec, Zapotec, and Nahuatl, and contracts with lecturers and other faculty to teach specifically for the Center.For more information regarding the Center for Latin American Studies, click here. Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite.These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Spanish language fluency in speaking, reading and writing. Proficiency in Microsoft Word, Adobe, Zoom, Microsoft Meetings, PowerPoint, and Excel. Experience working with budgets. Degree in an area of study related to Latin American Studies is preferred. Ability to communicate orally in Portuguese is preferred. Experience working with international organizations or foreign universities. Experience working in a university setting. Compensation and BenefitsStarting salary upon appointment is not expected to exceed $3,680 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,680 - $5,783 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 3,2024. To receive full consideration, apply by April 2, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at [email protected]: Mar 20, 2024 (9:00 AM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/537197/administrative-support-coordinator-iCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-67a90752d54078479195c47ec2b5d62e

Administrative Assistant needed for a temp-hire opportunity in Costa Mesa. The role is ONSITE.The Administrative Assistant focuses on assisting the department and individuals while maintaining daily duties in an organized and efficient manner.The Administrative Assistant is responsible for ensuring all duties are performed with the highest level of professionalism and proficiency. The Administrative Assistant must be a dependable, detail oriented, self-motivated team player with a positive attitude while maintaining confidentialityESSENTIAL DUTIES AND RESPONSIBILITIESRegular and Reliable attendance and punctualityContract documentationCreate, edit and update spreadsheets/reportsCoordinate and Reconcile all appointment/walk-in activityDistribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.Audit and prepare expense reports and check requests and route for approval.Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.Prepare/Setup conference for meetings, events (coffee, snacks, lunch, etc..)Prepare presentations, meeting agendas, letters and other written communications.Administer, organize and maintain project files, hard copy and electronically.Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).Attend project meetings and prepare meeting minutes as needed.Perform other related duties as assigned.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Administrative Support Coordinator IReq No: 2024-16950Category: Administrative/ClericalType: Part-Time ContractSalary: $17.00 - $23.00Close Date: OverviewThe salary range for this position is $17.00 - $23.00 per hour depending upon qualifications and is non-negotiable. San Diego State University's Center for Tobacco and the Environment (CTE), co-directed by Georg E. Matt, PhD and Thomas Novotny, MD, is an extramurally-funded Center established in 2022. CTE's mission is to prevent, reduce, and eliminate tobacco's toxic legacy of environmental pollution and harm to human health caused by decades of commercial tobacco sales and use through the creation of an open, community-engaged, inter- and transdisciplinary research center that serves the diverse communities affected by the environmental impacts of commercial tobacco sales and use. CTE provides an organizational platform for the next generation of research that seeks solutions to human exposure and environmental contamination created by decades of tobacco use and that contributes to California's comprehensive policy initiatives to end commercial tobacco sales and use by 2035.CTE is home to a well-established group of multi-disciplinary scholars from different colleges at SDSU including Health and Human Services, Sciences, Arts & Letters, and Professional Studies & Fine Arts whose work focuses on the environmental impacts of commercial tobacco use. Researchers at CTE conduct multiple extramurally-funded research projects focused on tobacco and the indoor and outdoor environment, including the newly-funded Tobacco Policy Research Center (TPRC) for Tobacco and the Environment. Funded by the Tobacco-Related Disease Research Program, the TPRC will pursue the following policy initiatives over the next two years: (1) Make all outdoor dining areas in the City of San Diego smokefree and vapefree; (2) Eliminate tobacco product waste in tribal outdoor recreational areas; (3) Protect aquatic environments from urban tobacco product waste; (4) Disclose thirdhand smoke pollution in real estate transactions; (5) Disclose thirdhand smoke pollution in lease agreements; and (6) Adopt restorative practices focused on tobacco's environmental impact as part of alternatives to suspension in schools.Please note that due to the potential for the contamination of study samples, the incumbent must be a nonsmoker and non-user of tobacco, e-cigarettes, and cannabis and live with nonsmokers/non-users.ResponsibilitiesUnder the direction of the CTE Center Coordinator(s), the Administrative Assistant provides primary administrative support to the Center. The incumbent interacts with CTE investigators and research staff; graduate and undergraduate students; community partners organizations, including elected officials, their staff, and municipal employees; and University and Foundation departments. In support of the goals and objectives of Center, the Incumbent will (1) use office support technology and software applications, such as word processing, desktop publishing, spreadsheets, and databases to produce Center materials and other documents, correspondence, memos, files, and reports and (2) create and maintain accurate and thorough records, files, and record keeping systems, in compliance with Foundation policies and procedures and award restrictions and guidelines. Specific duties include but are not limited to:Administrative Support Coordination 60%General Operations:Oversee general office operations including serving as the primary contact for SDSURF for work orders, repairs, maintenance, signage, photocopier service and maintenance. Order and manage supplies, equipment, and other assets across a variety of projects, including handling logistics of deliveries, shipping, receiving, inventory control, and processing of property forms.Coordinate and submit data, software licensing, and telephone service requests as needed.Assemble and distribute Center materials via e-mail and/or USPS, maintain accurate mailing lists, and monitor responses.Staff Support:Assist Center Coordinators with recruitment and new hire and volunteer onboarding tasks, track volunteer appointments, and monitor the end dates for staff positions.Maintain student tracking database and verify accuracy. Process key requests and maintain accurate records of keys and access cards distributed to Center personnel.Monitor staff compliance with required certifications including Human Subjects training.Coordinate the CTE project management system and assist in the management of workflow.Assist in preparing for team building activities, special events, and celebrations.Research Support:Schedule and organize meetings between CTE, community organizations, and internal and external investigators. Organize site-based data collection and meetings with community partners, including parking, food and beverage, and required permissions.Provide information, assistance, and resources to current and prospective partners and CTE members. Perform administrative functions to support submission of annual progress reports, grant proposals, and other reporting requirements, including maintaining up-to-date biosketches, other support, and publications. Communicate regularly with Center staff and investigators to ensure needed administrative support is provided.The incumbent is also responsible for coordinating the annual in-person Policy Center Symposium held in San Diego for approximately 100 of its community partners and members and semi-annual virtual webinars for approximately 100 of California’s tobacco prevention programs and other stakeholdersFiscal Management 25%Prepare CTE contracts, coordinating the process of contract approval, and the status of all contracts.Collaborate with Center Coordinators and Grant Administrator to monitor transactions and budget reports.Process and track SDSURF financial transactions, such as check requests, purchase requisitions, invoices, payment authorizations, Pcard transactions.Coordinate travel arrangements to include travel, lodging, transportation, approvals, and other necessary forms (e.g., for foreign travel) and reimbursements.Assist in the fiscal administration of Center affiliated projects (e.g. Pilot Projects) including reviewing financial paperwork and submitting transactions for fiscal approval and processing.Communicate with vendors and independent contractors and the Administrator to ensure timely completion of necessary contracts and related documents to establish business relationships with SDSURF.Maintain internal fiscal files and tracking mechanisms to ensure proper and timely flow of purchases and payments.Assist with budget projections and budget adjustments.Support logistical aspects of incentive distribution for research conducted in affiliation with the Center.Other Duties and Responsibilities as Assigned 15%Meet regularly with the Center Coordinators and PIs to ensure activities are on target and within established deadlines.Respond to emails and inquiries in a timely and professional manner.Attend CTE and community meetings, trainings, and classes, preparing agendas and minutes, as requested.Ensure compliance with SDSURF policies and procedures across all functions listed above.Train, assign, oversee, and review the work of part-time student assistants or volunteers. QualificationsKnowledge & AbilitiesKnowledge of and skill in standard office procedures and practicesKnowledge of English grammar, spelling and punctuationKnowledge of Microsoft Word, Excel, PowerPoint, or related programs, and online databases to track data & provide reportsKnowledge of writing and presentation fundamentals to effectively communicate standard informationAbility to apply independent judgment, discretion and initiative to address problems and develop solutionsAbility to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projectionsAbility to schedule and assist in organizing special events, conferences, and meetingsAbility to display flexibility and independently handle multiple work unit priorities and projectsAbility to draft and compose correspondence, standard reports and spreadsheetsAbility to use and quickly learn new office support technology systems and software packagesAbility to display sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, second language learners, veterans, international students, etc.) Ability to establish and maintain cooperative working relationships with individuals (i.e., students, researchers, community organization members) and employ appropriate accommodations to meet their needsAbility to communicate effectively, both orally and in writing, with CTE researchers and staff, students, and diverse community organizationsAbility to understand, interpret and communicate procedures, policies, information, ideas and instructionsAbility to be organized, meet deadlines, and display attention to detailAbility to understand and follow posted work rules and proceduresMinimum Education & ExperienceHigh school diploma or equivalent4-years of progressively responsible experience in an office or administrative environmentPreferred QualificationsBachelor’s degree in related field.Experience working in a non-profit, educational or research institute.Experience working with and sensitivity toward individuals from underrepresented groups (i.e., disabilities, ethnic minorities, veterans, etc.).Knowledge of the environmental impact of tobacco.Knowledge of current tobacco prevention or control efforts in CA.Additional Applicant InformationCandidate must reside in California or live in a commutable distance from SDSU at time of hire.Job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).San Diego State University Research Foundation is an EEO/AA/Disability/Vets/Title IX Employer. To apply, visit https://careers-sdsurf.icims.com/jobs/16950/administrative-support-coordinator-i/job?in_iframe=1Copyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-b63010c8b190e54c8a439a1259b3f37e

Administrative Support Coordinator IIJob No: 537389Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position SummaryThe Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants.This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.The individual hired into this role will work on campus at SDSU in San Diego. Department SummaryThe Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments.The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters' students for tomorrow's leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management.The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands.For more information regarding the Fowler College of Business, click here. Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and BenefitsStarting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at [email protected]: Apr 05, 2024 (9:00 AM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/537389/administrative-support-coordinator-iiCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-ce13c2535590804eb2133da0aea87047

Administrative Coordinator (Administrative Support Coordinator II)Job No: 537773Work Type: Locations: San DiegoCategories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position SummaryThe Administrative Coordinator II provides general front-line coordination for the Faculty Advancement and Student Success unit and specific administrative support for the Undergraduate Studies Office, including General Studies courses, the IS3D degree program, the Supplemental Instruction Center, the Faculty-Student Mentoring Program, and the Academic Internship Program. Primary responsibility will be for implementing campus processes in hiring, course scheduling, student registration and student field placements. Under the auspices of the General Studies program, the position supports class schedule production for units from the Division of Student Affairs and Campus Diversity, University Athletics, and select student success programs from the academic colleges. The Administrative Coordinator is the point of contact and engages with the Office of the Registrar for all class schedule planning and production concerns in FASS.This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.The individual hired into this role will work on campus at SDSU in San Diego. Department SummaryFaculty Advancement and Student Success (FASS) fosters inclusive academic excellence through support for faculty careers, professional development, community engagement, and student academic support and enrichment. This includes Interdisciplinary Studies in three Departments: major, Undergraduate Studies, and the Weber Honors College.For more information regarding Faculty Advancement and Student Success, click here. Education and ExperienceEntry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability to project and manage program expenses. Ability to lead, moderate, and guide large and small groups with clear objectives. Ability to analyze situations accurately and take appropriate action. Ability to work effectively with students, faculty, staff, and administrators. Strong diplomatic skills, with the ability to foster collaboration and cooperation among all constituents within a complex higher education or other large public setting environment. Bachelor's degree is preferred. Compensation and BenefitsStarting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.Principles of CommunityAt San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled.The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.SDSU is a smoke-free campus. For more information, please click here.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at [email protected]: Apr 05, 2024 (9:00 AM) Applications Close: Open until filledTo apply, visit https://careers.sdsu.edu/en-us/job/537773/administrative-coordinator-administrative-support-coordinator-iiCopyright ©2022 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-23faa2880d6f1e4b99aeec2561ff4d67

Administrative AssistantLocation: Oceanside, CaHours: Monday - Friday 8:00 am - 5:00 pmPay: $20 - $22/hrTemp-to-HireLocal car dealership seeking an administrative assistant to join their team. The right candidate will possess the ability to work in a fast-paced environment, have great customer service and communication skills, and strong ability to multitask. This role is Monday-Friday 8am-5pm.Duties include, but are not limited to:• Answering phones (4 lines)• Typing up letters, contracts, and emails• Typing up Inspection Reports, Service Estimates and Job Tickets• Scanning of vendor invoices into the Network (FileShare)• Organizing scanned files (Data Entry)• Greet customers and vendors.• File vendor invoices• Make sure all emails are printed and in customer's folders• Research and order office supplies• Purge vendor folders at end of year and set up new ones for new year.The ideal candidate would possess the following qualities and skills:• Ability to work with strong and dynamic personalities.• Good written and verbal communication skills.• Personable and professional demeanor.• Organized and detail-oriented.• Previous experience in an administrative position.• Ability to type 50 wpmAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

The Administrative Assistant will be responsible for the La Jolla office management and reception responsibilities, including but not limited to travel booking, event planning, and general maintenance of the office. This person should be a highly driven, organized, and communicative individual that thrives in a fast-moving environment. This person will provide corporate administrative and operational support as directed by the Senior Director, Corporate Finance and Administration and CEO.(This is a temporary position that has the ability to become a longer term role within our team.)ResponsibilitiesSupport, coordinate, and manage, as necessary, administrative tasks for the office in La Jolla.Handle incoming calls, emails, requests and queries from onsite and remote employees and visitors appropriately.Prepare presentations for weekly, monthly, quarterly and annual meetings.Assist with travel scheduling and organization as necessary.Administrative duties such as scanning, sorting mail, filing, office organization, assessing needs and ordering of furniture, fixtures and equipment.Assist where necessary in the onboarding of new employees.Manage administrative tasks, scheduling and operational support of company parties, conferences and corporate events.Arrange meetings and appointments inclusive of catering as needed.Make travel arrangements for employees and incoming client visits as needed.Monitor office and kitchen supplies and research advantageous deals or suppliers.Help to manage vendors that support the operations of the organization.Produce reports, presentations, and briefs as directed.Manage any facility needs.Support CEO and Senior Director, Corporate Finance and Administration with other tasks as necessary.Qualifications3-5 experience as an executive administrative assistant, senior executive assistant or in other administrative positionFull comprehension of proactive administrative duties and proceduresExemplary planning, organization, and time management skillsUp to date with advancements in office gadgets and applicationsHigh level verbal and written communications skillsAttention to detail.Candidate must be capable of meeting the physical demands of the role. Including but not limited to, assembling workspaces, and hanging conference material.Proactive and the ability to anticipate the needs of the office and supported leadership.Passionate about communicating and bringing people together.Current driver's license and ability to travel is required. Maintain legally required insurance.Excellent computer skills working with various office equipment, computers and various programs including Word, Outlook, PowerPoint, Excel, etc. and the ability to effectively work on spreadsheets, word processing, networking, and e-mail programs.Have a high tolerance for uncertainty.Flexible and cooperative with a well-developed team spirit preferred.Notary Public certification preferred but not required.

Our client, a leading commercial real estate management and development company with a Class A portfolio committed to sustainability and diversity needs a strong multitasking Administrative Coordinator for a multi-tenant property with active facilities and space management.Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:Responsibilities Include:Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.Position Requirements2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus!Highly proficient in Microsoft Word, Excel, and Outlook.Professional, reliable, flexible and have a positive, can-do attitude.Excellent attention to detail with strong customer service skills and ability to prioritizeAbility to communicate well in both written and verbal communication forms.Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects.Strong interest in real estate.EducationBachelor's degree preferred or similar work experienceBenefitsPTO, PST, Medical, Dental, and Vision Compensation$27 - $29/hr